(1) header. It mainly includes the title and the main delivery organ.
1, title.
2. The main transport organs.
(2) the text. Its structure generally consists of a beginning, a subject, an end and a conclusion.
(3) the end. Generally use polite language to express hope to each other. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval.
(4) conclusion. Usually, you should choose to use different concluding remarks according to the questions, notices, letters or replies. Such as "I am writing to inquire ()", "Please reply immediately", "I am writing to inform you" and "I am writing to reply". Some letters don't have to end. If it is a memo, you can use "from here" and "salute" like ordinary letters.
(5) signature at the end. Generally including signature and writing time.
The name of the signing organ and unit, indicating the written time year, month and day; And stamped with the official seal.
Extended data:
In the writing of letters, first of all, we should pay attention to conciseness and clarity, and grasp the discretion of language. No matter whether it is a parallel organ or an essay without affiliation, we should pay attention to the calm and polite tone, don't bully others or force others to do things by taking advantage of the situation, and don't have to flatter and be polite. As for reply, we should pay attention to the pertinence of writing and the clarity of reply.
Secondly, letters also have the problem of timeliness, especially the prompt reply. Like other official documents, handle letters in time to ensure the normal conduct of official activities.
Baidu encyclopedia-official letter