Interpretation of the Official Document Format of State Administrative Organs

This standard stipulates the general paper requirements, printing requirements, element arrangement order and identification rules of official documents of state administrative organs.

This standard applies to official documents issued by state administrative organs at all levels. Other official documents can be implemented by reference.

The format of official documents printed in minority languages can be implemented with reference to the relevant provisions of this standard.

This chapter stipulates the content scope, application scope and specific scope of the standard.

(1) content range

The content scope only covers the paper requirements, printing requirements, arrangement order and identification rules of official documents in the format of state administrative organs (hereinafter referred to as "official documents"), not the whole scope of official documents. The complete document format requirements should be the combination of the document format requirements in the Measures for the Handling of Official Documents of State Administrative Organs with this standard.

(2) Scope of application

This standard applies to the official documents of state administrative organs at all levels, and the official documents of other organs, enterprises and institutions can refer to the implementation. The so-called reference execution means that it can be implemented in combination with its own reality.

(3) Specific scope

The "Measures" stipulate that official documents in minority autonomous areas can use minority languages at the same time. Because the fonts, glyphs and writing habits of minority languages are different from those of Chinese characters, some places can refer to this standard and implement it separately.

2 reference standard

Gb/t148 ——1997 paper size for printing, writing and drawing.

The national standard GB/T 148- 1997 "Paper Size for Printing, Writing and Drawing" cited in this standard mainly specifies the paper size for printing, writing and drawing. Generally speaking, official document paper, printing paper and writing paper are mainly used. Because this standard is adopted according to the international standard ISO2 18, the size of the paper inside is completely in line with the international standard. Among the A series of paper types, the paper type of official document paper is A4, that is, the format size is 2 10mm×297mm, and the specified cutting error is 3 mm. Therefore, the format size of official document paper specified in GB/T 9704- 1999 Official Document Format of State Administrative Organs is based on GB/T148.

3 definition

This standard adopts the following definitions.

3. 1

A unit of length used to identify the horizontal distance in a document. A word refers to the space occupied by a Chinese character.

Line 3.2

A unit of length used to identify the longitudinal distance in a document. This standard takes the height of No.3 plus the distance of 7/8 times the height of No.3 as the baseline; The title of the document is based on the distance between the height of the No.2 character and 7/8 times the height of the No.2 character.

In this standard, in order to determine the position of various elements in official documents, it is necessary to give unified provisions on the vertical and horizontal positioning of official documents. Therefore, the horizontal description of official documents is "word" and the vertical description is "line". In these two definitions, "Zi" refers to the horizontal distance of Chinese characters. The concept of "line" (except heading No.2) refers to the height of No.3 plus its distance of 7/8 times. Therefore, the line mentioned in the standard is a fixed quantity unit. From these two definitions, we can accurately locate any element in a formal document.

4 main technical indicators of official document paper

Official document paper generally uses offset printing paper or copy paper, and the paper weight is 60g/m-80g/m2. Paper whiteness is 85%-90%, transverse folding endurance ≥ 15 times, opacity ≥ 85%, and pH value is 7.5-9.5.

Due to the special status of official documents, on the one hand, we should consider their solemn appearance, on the other hand, we should also consider their frequent use and long-term preservation requirements as files, so we must make corresponding regulations on the technical indicators of official documents.

The quality of official document paper is 60g/m2-80g/m2 offset paper or copy paper, and the economy and aesthetics of official document paper are comprehensively considered. Units with relatively poor economic conditions can use offset paper with a paper quality of not less than 60g/m2, and offset paper with a paper quality of 70g/m2 can be used for general documents. For some units that use high-grade printing equipment, offset printing paper or copy paper with paper quality not higher than 80g/m2 can be used. This relatively flexible regulation avoids one size fits all, and each user can master it according to his own situation, as long as it is not lower than the lower limit or higher than the upper limit.

According to the indexes of national standards and industry standards related to A-grade writing paper and offset press paper, the whiteness of official document paper was analyzed and summarized. If the whiteness of the paper is too low, it looks dark, like a newspaper, not solemn; The whiteness of paper is too high, the reflectivity increases, and it looks dazzling, especially at night, which has a great influence on vision and is very uncomfortable after a long time. [Page]

Transverse folding endurance ≥ 15 times is to ensure that the official document paper is not too brittle, but must be flexible. Because many official documents need to be circulated at different levels, if the paper used for official documents is too brittle, it will be broken without reading it several times, which will directly affect the effectiveness of official documents.

Opacity ≥ 85% is to ensure that the document does not use paper with high transparency. If the transparency of official document paper is too high, the front and back of printed words will be transparent to each other, and the words will look messy, which will lead to poor printing quality and affect the reading and transmission of official documents. This is also an important indicator of official document paper.

The pH value of 7.5-9.5 is determined according to the relevant provisions of the industry standard DA/T1-1994 "Durability Test Method for Document Paper" formulated by the National Archives Bureau.

According to this industry standard, the pH value of general durable paper that has been archived for more than 200 years should be 7.5-9.5. Because official documents will be kept and used as files for a long time, it is necessary to stipulate this index.

5. Format and layout size of document paper 5. 1 A4 paper specified in format size of document paper GB/T 148 is used for document paper, and its finished format size is 2 10mm×297mm. See GB/T 148 for allowable deviation.

5.2 official document margins and version heart full inch.

The top (upper white edge) of official document paper is: 37mm lmm.

The opening (left white edge) of official document paper is: 28 mm1mm.

The center size is: 156mm×225mm (excluding page numbers).

This standard has changed the format of 16 document paper used for a long time in China, and changed the format size of document paper to A4 format of international standard paper. It should be said that this provision was made on the basis of a large number of investigations and studies, and it was made on the basis of investigating and analyzing the influence of changing the type of official document paper on the corresponding industrial system in China.

This major change is mainly based on the following three considerations:

(1) Adopting international standards has become a major trend of official document paper in the international scope.

As early as 1975, the International Organization for Standardization (ISO) formulated the standard of writing paper (that is, daily office paper), namely ISO 262: 1975. Its main content is to specify the writing paper size as A4 type (2 10mm×297mm). Due to the full consideration of ergonomics, this paper can hold more information, and the size is moderate, which makes users feel more comfortable. Copiers, printers, computers, fax machines, etc. commonly used at present. Basically, A4 standard is used as the basic paper type.

As A4 paper is an international standard paper type, it is widely used in various countries and international organizations, and A4 paper is mostly used for official documents. A4 paper is used as conference document paper for international conferences. In the process of standard revision, the revision working group specially investigated the official document paper of many countries and international organizations, and collected official document examples all used A4 paper as official document paper.

(2) China has basically met the requirements of adopting international standard A4 document paper.

In 1987 and 1988, China formulated national standards GB/T788 and GB/T 148, which are equivalent to ISO67 16 and ISO2 16 respectively. However, considering the actual situation in our country, our own standard 16 is also stipulated in these two standards. With the popularization of A4-type international standard, A4-type paper is widely used as official document paper and writing paper in various countries, and all kinds of office automation equipment have the function of processing A4-type paper, making A4-type paper into writing paper and book paper is the general trend in China. Therefore, GB/T 148 and GB/T 788 were revised, and the international standard A series was clearly taken as the format size of writing paper and books, which also laid the foundation for China's official document paper to adopt the international standard A4 and make China's official document paper in line with international standards.

(3) Analysis on the necessity and basic conditions of eliminating 16 format paper.

For a long time, the format of 16 has been used for official documents in China. This paper standard is actually a standard used in Japan in the early days. This kind of paper is no longer used in Japan now.

Official documents printed in this paper type carry little effective information, which is not conducive to official communication with the government or international organizations. Another disadvantage of 16 paper as official document paper is that there is no uniform specification, and it is mixed with B5 paper and l6 paper. Different paper specifications lead to different sizes of the front and back pages of some government documents, which affects the quality of official documents and is not serious. The international standard A4 has strict specifications. No matter where A4 paper is bought, the error will not exceed lmm, which can ensure the unification of paper types for documents. Therefore, it is necessary to eliminate the paper types of l6 open documents and adopt the international standard A4 as the document paper. [Page]

It is a revolutionary change from l6 to A4. Judging from the current situation, China's printing equipment manufacturing enterprises have been able to produce printing equipment that meets the international standard A series, and will gradually eliminate old production equipment. Moreover, most of the copiers, printers and light printers used now use A4 as the basic paper type, and the printing equipment of many government departments is gradually updated to print A4-type official documents.

At present, instead of 16 folio paper, the conditions for using A4 paper as official document paper are basically mature. Therefore, it is clearly stipulated in the Measures for Handling Official Documents of State Administrative Organs and the national standards of Official Documents Format of State Administrative Organs that the paper specifications for official documents generally adopt the international standard A4.

Six-color images in official documents

The colors of pictures and texts not specified in official documents are all black.

Under normal circumstances, official documents are all black except the logo of the issuing authority, the reverse line of eyebrows and the seal of the issuing authority. In order to avoid repeated descriptions in later chapters of this standard, general provisions are given here.

7 typesetting specifications and printing and binding requirements

7. 1 Typesetting Specification

The text is copied in font 3. If there are subtitles in the text, subtitle No.3 can be in font or bold, with 22 lines on each side and 28 words in each line.

7.2 plate making requirements

The layout is neat without bottom ash, the handwriting is clear without fracture, the size is standard, the center of the plate is not inclined, and the error is not greater than lmm.

7.3 Printing requirements

Double-sided printing; The page number is set correctly, and the error on both sides is less than 2mm. Black ink should reach BLl00%% of chromatographic standard, and red ink should reach Y80%% and M80%% of chromatographic standard. The printed matter is solid and uniform; Literally, it is not flowered, white or broken.

7.4 Binding requirements

The official document should be bound on the left side, so as not to lose pages. The cover and block of the official document do not fall off, and the back is flat and empty. The error between two page numbers shall not exceed 4 mm. For saddle stitch or flat stitch, the eye distance between the two nail saws is up and down the book block 1/4, and the allowable error is 4 mm. The distance between the flat stitch saw and the spine is 3 mm-5 mm; No bad nails, missing nails and heavy nails, and the nail feet are flat and firm; Don't leave this page on the back. The dimension error of the cut product is lmm, and the four angles form 90 degrees, without stubble and defect.

For a long time, our official documents lacked a systematic printing and binding standard. Therefore, some official documents are not standardized, of poor quality and not serious because they do not know or are not clear about the unified requirements for printing and binding. Therefore, when revising the standards, the requirements for document printing and binding are stipulated, the main purpose of which is to make comrades engaged in document printing and binding clearly understand how to print and bind documents that meet the national industry standards.

The typesetting specification given in (1) standard is to ensure the unity of the number of lines and words in official documents. This regulation is a necessary measure to solve the above-mentioned frequent problems. Under normal circumstances, when the official documents are full, this provision should be implemented. However, if a blank page is likely to appear on the next side, you need to adjust the number of words and lines on one side to ensure that there is the body content of the official document on the next side. This situation is a special case. Therefore, the general situation stipulated in the standard is quite special.

(2) The requirements of plate-making are given in the standard, in order to ensure that the departments that use plate-making to print official documents can have an operable regulation in the plate-making process, so as to ensure the printing quality of official documents and reduce the occurrence of unqualified official documents.

(3) Printing requirements are given in the standard to ensure the quality control of official documents in the printing process. There are many indicators about the quality standard of printed matter, and this standard only gives the most basic and universal printing technical indicators; As long as these indicators are taken seriously.

Very easy to achieve. It is worth mentioning that in order to make the official documents basically consistent in ink chromatography in the future, the chromatographic indexes of black ink and red ink are given in the standard. As long as the document is printed according to the ink chromatography given in the standard, the relative consistency of the document can be basically guaranteed.

(4) The binding requirements are given in the standard to ensure the quality control of official documents in the binding process. Because of the special function of official documents and in order to ensure their long-term preservation, it is necessary to make unified regulations on the binding of official documents. In the investigation, we found that the binding of some official documents is not standardized, the phenomenon of loose pages is common, the phenomenon of broken nails occurs from time to time, and the nail position of nail saw is also very irregular, which leads to the phenomenon of page drop of official documents and directly affects the integrity of official documents. This standard specifies the binding requirements of official documents, and strictly controls the last process of document formation to ensure the quality of official documents. [Page]

8 identification rules of elements in official documents

This standard divides the elements that make up a document into three parts: eyebrow, theme and version. All elements above the red reverse line on the front page of the official document (the width is the same as the center of the version, that is, 156mm) are collectively called eyebrows; All elements placed below the red reverse line (excluding) and between the subject words (excluding) are collectively called subjects; The elements below the subject words are collectively referred to as version notes.

This standard divides the elements of official documents into eyebrow, theme and version, which is determined by adopting the suggestions of comrades who have been engaged in official document processing for many years. Among them, the concepts of "brow" and "edition record" have been used in the official document printing industry for many years, and "theme" is a new concept put forward in this standard. The reason for this division is for the convenience of narration. More importantly, these three parts have their own characteristics, are relatively independent and have obvious boundaries. Eyebrows are characterized by a relatively fixed position. If you master the provisions of this standard on the position of each element of the brow, you can design the "red head" part of the document (the specific design method will be introduced later).

The characteristic of the subject is that its position often changes, depending on the length of the official document. Because the substantive content of the official document is in this part, it makes sense to call it the "subject".

The characteristic of the seal is that the position depends on the composition of the document text. Because official documents should be printed on both sides according to the provisions of this standard, there is a problem of which side the seal is located; If an official document has an attachment, there is also a question of whether to put it after the text or the attachment. Therefore, it is necessary to describe the version as a separate part.

Using an image metaphor, eyebrows can be called the "head" of official documents, the text is called the "body" of official documents, and the version is called the "foot" of official documents. Dividing the elements of official documents into three parts: head, body and foot is not only convenient for us to master their relationship as a whole, but also convenient for us to dissect them and master their differences. This is a new viewpoint put forward by this standard on the division of official document structure, and it is also the biggest feature of this standard in structure.

8. 1 frown

8. 1. 1 document number

The document serial number is the serial number of each document when multiple copies of the same manuscript are printed. If you need to identify the serial number of the official document, mark it on the L line in the upper left corner of the editing center with Arabic numerals.

Not all official documents need numbering. The Measures stipulate the number of copies of classified official documents. If the issuing authority deems it necessary, it can also compile the number of documents without classification, such as the State Council documents.

The purpose of serial number is to accurately grasp the number of copies printed and the distribution scope and object of official documents. When a document needs to be taken back for safekeeping or destroyed, you can know whether it is lost or not by comparing the number of copies. According to the number of copies, the issuing authority can grasp the whereabouts of each official document. Therefore, both the issuing authority and the receiving authority should register the number of copies when receiving documents.

This standard stipulates that the number of copies should be Arabic numerals, but it does not stipulate the number of copies.

Generally speaking, the number of official documents should be determined according to the number of copies, but it should be at least two, that is, "1" should be compiled as "0 1". If the "L" is made up separately, people will not know its meaning and think it is a misprint. For the number of the copy, some of them are stamped on the written document by hand with a number printer, and some printing devices have the function of number printing, which can be printed at the same time as the written document. This standard does not make uniform provisions, and the document printing machine can master it by itself. The number of copies specified in this standard is in the top left corner of the editing center 1 line.

8. 1.2 confidentiality level and duration

If you need to identify the security level, use No.3 bold, and the top box is marked on the L line in the upper right corner of the version center, with an L between the two words; If it is necessary to mark the classification and the confidentiality period at the same time, it shall be marked in bold type No.3, with the top box marked on the L line in the upper right corner of the edition, and the classification and the confidentiality period shall be separated by "★".

The classification is a sign indicating the degree of confidentiality of official documents. According to the provisions of the Measures, official documents involving state secrets shall be marked as "top secret", "secret" and "secret" respectively according to the specific scope of state secrets and their classification. "Top secret" is the most important state secret, and its disclosure will cause particularly serious damage to national security and interests; "Confidential" is an important state secret, the disclosure of which will seriously damage the security and interests of the country; "Secret" is a general state secret, the disclosure of which will harm the security and interests of the country. In the official documents of the state administrative organs, the secret grade of the official documents shall be marked in accordance with the above requirements. [Page]

The word confidentiality is a description of the provisions on the classification of official documents. If the document issuing unit can know the confidentiality period, it can mark the confidentiality period after the classification according to the requirements of the State Secrecy Bureau, and separate the classification from the confidentiality period with "★". Like absolute

Secret ★3 months, indicating that the official document belongs to the top secret level, and the confidentiality period is 3 months, and it can be decrypted after the expiration. What needs to be explained here is that if the confidentiality period is not marked, an L-word distance should be left between the two words of the confidentiality level; If it is necessary to indicate the confidentiality period, do not leave an L-word distance between the words confidentiality level, so that the field will not be too long.

8. 1.3 urgency

If you need to indicate the urgency, use No.3 bold, with the top box marked in the upper right corner of the center of 1 andante, and1between the two words; If it is necessary to identify both the secret level and the urgency, the top box of the secret level is identified in line 1 in the upper right corner of the chessboard, and the top box of the emergency level is identified in line 2 in the upper right corner of the chessboard.

Urgency is a requirement for the time limit for official documents to be delivered. According to the "measures", tight

Urgent official documents should be marked as "extremely urgent" and "extremely urgent" respectively. The specific time requirements for "extreme urgency" and "emergency" shall be determined by the person in charge of the local administrative organ. The standard only stipulates that the emergency sign is located in the L line of the top frame in the upper right corner of the plate center.

If it is necessary to determine the classification and urgency at the same time, it shall be determined according to the classification.

According to the order of priority, mark it in the upper right corner of the plate center in two rows. & lt

Br & gt8. 1.4 Logo of the Issuing Authority

It consists of the full name or standardized abbreviation of the issuing authority followed by "document"; Yes, something special.

Official documents can only identify the full name or standardized abbreviation of the issuing authority. A Study on Organ Signs of Youwen

25 mm from the edge to the upper edge of the center of the board. For documents submitted, the top edge of the document issuing authority logo is 80 mm from the top edge of the version. If you need to identify the document serial number, classification, confidentiality period and urgency, you can identify it in two rows above the document issuing authority logo (see Figure 3).

The logo of the issuing authority is suggested to use the small standard Song Ti and red logo. The font size is determined by the issuing authority according to the principle of striking and beautiful appearance, but generally it should be less than 22mm× 15mm (height× width).

When writing jointly, the name of the organizer should be in front, and the word "document" should be placed on the right side of the name of the issuing institution, arranged in the middle of the top and bottom; If there are too many joint writing organs, it is necessary to ensure that the front page of the official document displays the text.

The symbol of the issuing authority is what people usually call "red head". It was written by the publisher.

Full name or standardized abbreviation with the word "document". The full name of the issuing authority shall be subject to the name approved in the document approving the establishment of the issuing authority. Standardized abbreviation shall be stipulated by the superior organ of the organ.

There are some specific official documents, and the word "document" is not added after the name of the issuing authority. For example, the State Council has a red-headed document "Notice of Appointment and Dismissal of the State Council". This standard leaves room for this kind of "red-headed document", but it does not stipulate that the word "document" should be added, but it is limited to specific official documents. Generally speaking, the important official documents of administrative organs, especially those submitted, should be marked with the word "Wen".

The font marked by the issuing authority is recommended in this standard, because it looks solemn, and other fonts, such as regular script, official script and regular script, contain some elements of calligraphy art, so it should be said that it is not suitable for marking official documents of state administrative organs with law enforcement functions.

The logo font size of the issuing authority is 22mm× 15mm, and the current font size of "the State Council Document" is 22mm× 15mm. This standard takes this as the upper limit, that is, except "the State Council Document", the font size of other administrative organs at all levels should be smaller than "the State Council Document" to show the status of the State Council as the highest state administrative organ. The specific font size can be determined according to the number of words in the name of the organization.

Regarding the location of the logo of the issuing authority, this standard puts forward two kinds. The first one is used for parallel writing or downward writing. The top margin of the logo of the issuing authority is 25mm from the top edge of the plate center, that is, 25mm (about 2 lines) is reserved for marking the above number of copies, classification and urgency. It should be noted that even if it is not necessary to identify the above three elements, this blank should be left, that is to say, when designing the red header of the document, the location of the issuing authority should be 37mm away from the last page, with a distance of 125 mm = 62 mm.

The second type is limited to the upper text, in which the official document issued by the reporting organ marks the upper edge.

The top edge of the version is 80mm, that is, the instruction documents of the higher authorities should be left with a blank of 80mm-25mm=55mm, that is to say, the distance between the logo of the issuing authority on the previous page and the top edge is 37mm, 25mm,15 mm =17 mm. [Page]

When designing "red-headed documents", each administrative organ should have two forms, namely

The distance between the symbol of the issuing authority with parallel characters or lower characters and the issuing authority with upper characters is 62mm and 1 17mm respectively.

Regarding joint writing, this standard stipulates that the word "document" is located in the name of the issuing authority.

The right side is centered up and down. The standard also specifically states that "the first page of a document must display the text".

Clear requirements. If there are too many joint writing organizations (we found 14 joint writing organizations)

If there is no text on the front page of an official document, people will not know what the document is at first glance, which is extremely serious and even ridiculous. Therefore, the front page of the official document must display the text. Too many hair organs can only squeeze the hair organs, but not the text. You can reduce the font size of the issuing authority and narrow the line spacing until the text is displayed on the front page of the official document (you can also consider leaving the font size, main sending authority, title and at least one line of text).

8 1.5 document number

The document number consists of the word, year and serial number of the issuing authority. Logo of license issuing agency

Empty 2 lines, with No.3 imitation song style, arranged in the middle; The year and serial number are identified by Arabic numerals; The year should be marked with the full name and enclosed in hexagonal brackets. The serial number is not fictitious.

Bit (that is, 1 is not coded as O0 1), and the word "first" is not added.

4mm below the document number, print a red reverse line with the same width as the center of the printing plate.

The document number consists of the word, year and serial number of the issuing authority. Agency substitution generally includes two levels. The first level is for the issuing authority, and the second level is for the sponsoring department of the issuing authority. For example, the official characters of the document of the Ministry of Railways are "Tieban" and "Tiecai", where Tieban stands for the Ministry of Railways, and "Banban" and "Caicai" stand for the office department and financial department of the Ministry of Railways that sponsored the document. It is very important to know the nature of the organization, especially who is the sponsor of the document, so as to process, query, save and archive the document more accurately. For example, in the State Council, there are "Guo Fa" and "Guo Han", with "Guo" representing the State Council, and "Fa" and "Han" representing "the State Council Document" and "the State Council Letter". Some document institutions have as many as seven or eight words or more, which may be at different levels, but it is better to simplify them as much as possible.

The full name of the year should be used, and it cannot be simplified. For example, "87" and "93" are all marked wrong. The year should be enclosed in hexagonal brackets. Note that hexagonal brackets are not brackets in mathematical formulas, because when quoting official documents, the document number after the title should be enclosed in brackets "()". If the year is enclosed in brackets, it violates the principle that high-level symbols should not be included in low-level symbols. Therefore, it is called "hexagonal bracket" because it is different from brackets in mathematics. In addition, their shapes are slightly different. Some documents enclose the year in brackets, and then use hexagonal brackets according to the provisions of this standard.

The serial number is the serial number of the document. Generally, it is compiled in the form of documents, that is, which department sponsored it. As long as the forms are the same, they should be numbered sequentially. It is a complicated method for some organs to divide and number according to the contents of the sponsoring department or documents. This standard stipulates that the serial number should not be filled with imaginary numbers, and function words such as "the first" (some units add "the word") should not be added. The main purpose is to pay attention to practicality and minimize the number of words in official documents.

The position of the document number, this standard stipulates that there are two lines below the logo of the issuing authority, and it is stipulated that a red reverse line with the same width as the version heart is printed 4mm below the document number to make the number clear.

The distance between the official logo and the red reverse line is 3 lines, and the document number should be marked on the third line, and it should not be close to the red reverse line, leaving a distance of about 4mm (as long as it is not actually grasped by sticking the red reverse line). The document size should be in the middle.

8, 1.6 Issuer

The official documents submitted shall indicate the name of the issuer and be arranged side by side on the right side of the document number. The space on the left is document number 1, and the space on the right is issuer name1; The issuer uses No.3 imitation song style, followed by a full-width colon, and the name of the issuer is marked with No.3 italics after the colon.

If there is more than one issuer, the name of the sponsor issuer shall be placed in line L, and the names of other issuers shall be arranged in the order of the issuing authority from the second line, and the red reverse line shall be moved down, so that the issuing number and the name of the last issuer are on the same line, and the distance between the red reverse line and it is 4 mm..[ [Page]

The issuer's logo only appears in the official documents submitted. The main purpose of indicating the name of the issuer in the submitted official document is to let the leaders of the higher-level units know who is responsible for the reporting matters of the lower-level units. Therefore, the official documents submitted need to indicate the issuer. This standard stipulates that it should be arranged in parallel with the right side of the document number, that is, in the third line, but the document number should not be centered at this time, and the left space is 1 and the right space is the issuer 1, so the arrangement is symmetrical and beautiful. Also pay attention to "issuer (countersigner)"

The three characters are imitation of Song Dynasty, and the name of the issuer (countersigner) is italicized. This provision is to make the name of the issuer (countersigner) prominent and eye-catching.

If there are multiple countersigners, or some documents need to be marked with countersigners according to regulations, the identification method at this time is that the document number should always be placed on the last line above the red reverse line, and the issuer of the document organizer should always be placed at the top position; Other issuers or countersigners are arranged in the order marked by the issuing authority under the issuer of the organizer, and the last issuer or countersigner should be arranged side by side with the document number; If the position of the three lines can't fit, the red reverse line will move down, but the arrangement order and principle will remain unchanged, and the requirements of the document number 1 in the left space and the name L of the issuer in the right space will remain unchanged.

8.2 main body

8.2. 1 official document title

There are two lines under the red reverse line, which can be arranged in the center with one or more lines in the font with small mark No.2; When returning lines, the meaning of words should be complete, the arrangement should be symmetrical and the spacing should be appropriate.

This standard stipulates that the title of official documents should be marked with two lines in red contrast line and arranged in the middle. It should be said that it is not difficult to organize documents in the middle when electronic equipment is widely used to print official documents. Just press the center button. However, it takes some brains to make the arrangement symmetrical and beautiful, and if you don't open it completely when you return. Under special circumstances, under the principle of not violating the standards, it can be modified appropriately. For example, this standard stipulates that the front page of an official document must display the text, which is a principle and cannot be violated under any circumstances. Under the condition of not violating this principle, we can make appropriate changes when necessary. For example, as mentioned above, there are many issuing agencies and signatories, the title mentioned in this section is long, and there are many main sending agencies mentioned below, so flexible methods can be adopted. However, we must abide by the basic rules of flexibility. For example, there are many issuing organs but the organizer ranks first, and there are many issuing organs or countersigning organs, but the last issuing organ or countersigning organ should be in the same position as the document number. This is the basic rule. The last line is the basic clause; No matter how long the topic is, it is beautifully arranged and the meaning of the words is not broken. In this way, in the implementation of this standard, there will be no mechanical implementation regardless of the actual document, because the format serves the content and processing of the document.

8.2.2 Main delivery authority

There is an empty L line under the title, and the top box on the left side is marked with three special imitation characters, and it is still the top box when it is returned; The name of the last major delivery organization is followed by a full-width colon. If there are too many names of the main sending agency, so that the main body of the document cannot be displayed on the front page, the name of the main sending agency should be moved below the subject words in the edition and above the cc, and the identification method is the same as that of the cc.

This standard stipulates that the main sending organ should blank the L-line set-top box logo under the title, and it will still be the set-top box when it is returned. This standard also talks about the alternative methods when there are too many main sending agencies that make it impossible to display words on the home page.