First, the problems existing in the archives management in colleges and universities
1, the teaching file management system is not perfect. In recent years, with the promulgation of a series of archives laws and regulations, such as the Archives Law and the Measures for the Administration of Archives in Colleges and Universities, the construction of archives laws and regulations in colleges and universities has also made great progress. However, judging from the current situation of archives management in colleges and universities, there are still some problems in the management system, which are as follows: (1) Teaching documents, archives and archives management are fragmented and lack of effective supervision, guidance and coordination, which leads to the disconnection between document formation and filing, leading to the confusion of archives management; Some units lack teaching records, but school leaders have no class records; The school holds teaching work meetings every semester, but there is no standardized meeting minutes; The teaching and research section has a training plan for young teachers, but it can't produce a decent training plan and summary. (2) The records of relevant functional departments are inconsistent. There are inconsistencies in the records of students' attendance assessment, students' violation of discipline, students' participation in party classes and social practice activities, and changes in students' status. (3) From the perspective of the establishment of archives, some colleges and universities have not established a standardized departmental filing system, and no designated person is responsible for the collection and filing of documents and materials. Every year, when filing a case and putting it on record, they will temporarily arrange personnel to make a surprise attack. (4) From the perspective of document storage, there is a problem of lax storage. Some people rummage through documents when needed; Borrowing circulation is never registered; Some long-term loans are not repaid, resulting in the loss of important documents from time to time.
2. The quality of teaching file managers is not high. At present, the quality of archivists in colleges and universities, especially those in various departments, is generally low, which is manifested in the following aspects: first, most archivists are untrained, lack systematic knowledge of archives management, and lack the ability to distinguish the value of archived documents and archives, which makes the collection and collation of archival materials very arbitrary; Second, some departments' archives work is done by teachers, and there is no special archivist. On the one hand, these part-time workers are usually busy with routine work such as teaching, scientific research, personnel and office work, and have no extra time and energy to sit down and learn archival professional knowledge; On the other hand, there is no opportunity to receive special training in file management business, and the optimal management of files cannot be realized.
3. Insufficient development of archives information and low efficiency of archives management. At present, many colleges and universities have the problem of insufficient information development. The management of teaching files among various departments is closed to each other, so it is impossible to learn from and communicate with each other. Although colleges and universities have intensified their management reform, on the whole, the problems are still outstanding. Many units often only pay attention to the input of facilities, equipment and technology, but not to the output of its benefits. 2 1 century is an era of networking and informationization, which poses new challenges to our file management. Now, although computer network has been widely used, file management has not been networked and informationized, which leads to low efficiency of file management.
Second, measures to strengthen archives management in colleges and universities
1, the combination of traditional management and management pays more attention to modern management. The modern management mentioned here is also the computerized management of archives under the new situation. On the one hand, valuable, long-term preserved and open files should be managed by computers and supporting software. On the other hand, it is necessary to classify the documents or materials produced by various departments in colleges and universities by computer, thus forming electronic files. It is necessary to form unified norms and standards and strengthen the information management of archives, especially electronic archives. In the process of electronic file management, we must consider the influence of media quality factors and human factors on file information, and take effective measures to preserve it. If the quality is good, save one more copy; Regular spot checks, general surveys and tests to strengthen virus prevention; Transcribe, copy or migrate information in time; Important information adopts regenerative protection technology; Strengthen the work formulation and management system of electronic documents; Improve the crew's operational level and standardize operational procedures. , and prevent the loss of e-mail information.
2. Combining management with service, paying more attention to service. In the knowledge age, the service function of university archives should be strengthened. With the rapid development of information technology and the emergence of online government affairs and remote services, more and more files will directly serve the development of schools. The accuracy, richness and quality of school-related information are also closely related to the level of file management. Therefore, archivists should give full play to the role of "using" archives while "managing" them well. On the premise of ensuring authenticity and reliability, valuable and open school-related information will be made public after certain processing, so as to strengthen the openness of school work, improve the service level of archives, change passive acquisition into active acquisition, improve the value of archives and make them play a greater role. It can be said that in business school, to better play the service function of archives is to play its role of resources, vouchers, publicity and education. In addition, it is necessary to strengthen the evaluation of the effectiveness of file management as a basic way to test the effectiveness and efficiency of file management. Through formal and informal evaluation, internal and external evaluation, pre-and post-evaluation and quantitative and non-quantitative evaluation, the purpose of effectively allocating resources and improving service level is achieved.
3. Combine business learning with business innovation and pay more attention to business innovation. The innovation of archives management in colleges and universities in the new period is particularly important. Archivists should strengthen the study and application of computer knowledge while systematically mastering archival science, management science and other related knowledge, especially how to use the network platform to improve service functions and expand publicity methods, and strive to become a compound archives management talent integrating data processors, electronic engineers, personnel officials, marketing professionals, computer programs, strategic planners, archivists, librarians and intelligence experts. In business, to combine inheritance and innovation organically, we must adhere to the good traditions and practices we have formed over the years. At the same time, in the face of the changed new situation, we must constantly explore, make new practical experience and make new theoretical generalization, so that the working ideas, working countermeasures and working methods of archival undertaking can develop with the development of the times and practice. It can be said that the network has opened a brand-new working world for archivists, and also provided many opportunities for innovation. It is necessary to sum up new experiences and good methods in the process of archives management, learn to use computer networks to carry out archives work research, and improve the professional level.