The file management robot can not only collect files anytime and anywhere, but also generate double-layer PDF files for full-text retrieval after collection, and store them in the pre-archive library according to the preset path. Subsequent file managers only need to log in to the file management system, and they can see the files uploaded by the personnel of various departments and quickly review and file them.
Huibotong's file management robot adopts distributed document delivery portal, which can solve the problems of low efficiency, long cycle and easy error in traditional document delivery and archiving. Based on the design of distributed document handover portal, the handover process of Broadcom is very convenient. Users only need to log in to Broadcom file management system through the browser, enter their own account number and password, and then hand over and file files within the permitted authority. Specifically, the handover process is very simple. After the handover, click Submit Application to hand over the documents. After the application form is reviewed online by relevant personnel, the whole handover action is completed.
In the archive management robot of Huibotong, archiving can be divided into two types. One is manual archiving, that is, files to be archived can be manually archived under the case file or moved to the database by using the archive editing function. The other is automatic filing, that is, documents of the same type, storage period and year are automatically assembled according to the set rules for document numbering. Both methods are easy to archive.
Friends in the file management industry are very concerned about the "three in one" system. After the promulgation of the "three-in-one" system, all localities and departments, in combination with the actual situation, closely followed the four main tasks of scientifically formulating the document classification scheme, determining the filing scope of documents and materials, accurately dividing the storage period of documents, and compiling the filing scope and storage period table of government documents and materials, further standardized the document classification, unified the document classification method, straightened out the requirements for document sorting, and continuously improved the scientific, standardized and standardized level of document resource management.
Huibotong's file management robot adheres to the requirements of the "trinity" system, and integrates national and industry standards and norms into the software, so that users can use Huibotong to carry out standardized file management very simply.
The compliance of Huibotong file management robot includes standardized file structure management, that is, when users create a new classification, they can obtain the classification template formulated according to the requirements of higher-level units and inherit the file description attributes and file forms managed under this classification. After new construction, the whole life cycle management of archives can be standardized according to the archives management rules stipulated by superior units.
In addition, Huibotong's file management robot also provides a flexible file classification framework, independently sets the storage period of files and other functions to assist users in standardized file management, which fully meets the requirements of the "trinity" system.
Archives refer to various forms of historical records, such as words, charts, audio-visual and so on, which are directly formed by past and present state institutions, social organizations and individuals engaged in political, military, economic, scientific, technological, cultural and religious activities and are of preservation value to the country and society. Based on its authenticity and reliability, archives themselves have the ability to help enterprises safeguard their rights and interests in legal disputes.
Huibotong's file management robot has the function of file life cycle management, which can fully control the internal files of enterprises and provide legal support for enterprises when necessary. In addition, the file management robot has also set up measures to prevent file loss and leakage, such as SSL network encryption transmission, digital certificate, electronic seal, USBKey encryption lock, strong password login control and other security strategies, anti-proliferation watermark encryption and so on.
Taking non-proliferation watermarking as an example, Broadcom provides a variety of watermarking functions, such as universal watermarking, type watermarking and process following watermarking, which provides security for file management in different business scenarios. For example, when our business department uses the enterprise license, it will add a watermark to the enterprise license to prevent the enterprise license from being used maliciously, resulting in business crisis and economic losses.
Will Broadcom this file management robot-what you think is what you get, and meet the most painful file management needs of file management workers? Committed to making documents create value for the organization, Huibotong has been deeply involved in the intelligent application of file management system for many years. Broadcom will help you achieve your file management goals as long as you are willing.