At this time, efficient on-site management of activity meetings is particularly important. This paper introduces a set of easy-to-operate on-site execution management system:
0 1 reception management
● Identify newcomers (such as exhibitors, guests, media reporters, staff, etc.). )
● Admission work such as sign-in and verification.
● Assist in handling relevant documents.
● Divert the vehicles attending the meeting.
● Introduce the basic situation of exhibition activities.
●? Formulate a personnel flow guidance plan
● Explain relevant precautions at the exhibition site.
● Inform the opening and closing time.
● Other reception-related affairs.
02 business management
● Verify procedures, pay fees and issue invoices.
● Charge related business lease fees.
● The cost of purchasing temporary admission tickets.
● Review and allocate various expenses on site.
● Edit and manage relevant agreement texts.
● Fill in the temporary demand table formulated by all parties.
● Other business-related affairs
03 logistics support
● Management and scheduling of on-site catering service providers.
● Management and scheduling of relevant transportation equipment on site.
● Temporary management and scheduling of relevant mobile exhibits and models on site.
● On-site mobile advertising carrier management and recycling
● On-site demonstration of rental equipment management and recycling.
● On-site green factory management and recycling
● On-site molding publicity materials management
● Management and coordination of on-site camera equipment
● Management and recovery of various on-site opening and closing projects.
● Collect all kinds of work certificates, clothes and other related items on site.
● Management and guidance of all kinds of personnel on site.
● Processing, feedback and collection of all kinds of information on site.
● Coordinate and distribute various organizational relationships at the site.
Exhibition management of 04 exhibition area
● Investigation of exhibition area and inspection of exhibits
● Change and adjust the booth.
● Booth noise management
● Coordination of water, electricity, gas and catering in the booth.
● Assist in intellectual property protection of exhibits.
● Coordination between booth construction and equipment installation
● Exhibitor representatives check the exhibits.
● Verification of advertising content in exhibition area
● Visitors' Guide to the Exhibition Area
● Coordination of tables, chairs and trash cans in the exhibition area
● Safety precautions in the exhibition area
● Services related to other exhibition areas.
05 site scheduling
● Coordinate the related tasks of each system, especially the allocation of cross-tasks.
● Control the flow of the exhibition site.
● Deploy relevant site management personnel and service personnel.
● Make decisions on handling various emergency situations at the site.
● Issue notices of important work contents.
● Route setting for important leaders' visits
● Check the actual working conditions of each system.
● Announce major changes at the exhibition site.
06 engineering and equipment management
● Management of transportation, installation, overhaul and disassembly of standard booths.
● Application, transportation and installation management of water and electricity in the exhibition hall.
● Construction management of special booths
● Logistics and installation management of large-scale exhibits
● Move, dismantle, maintain and manage the booth.
● Installation, maintenance and disassembly management of large-scale performance equipment.
● Use and management of engineering transportation equipment
● Coordinate the business relationship between the venue and the construction party.
● Assist in handling the certificates of engineering personnel.
● Check the materials used at the exhibition site.
● Installation and management of on-site personnel management equipment and large advertising carriers.
● Installation and maintenance of backboard, open platform and ribbon-cutting platform.
● Maintenance and installation management of exhibition ventilation equipment.
07 field protection management
● Maintain the safety of the extended period and prevent all kinds of incidents.
● Patrol and display the situation of regional public security and public hazard prevention.
● Check the fire fighting equipment and facilities.
● Assist in checking the identity of personnel entering the exhibition area.
● Lost property inspection and collection management
● Construction of call intercom system
● On-site dispute handling
● On-site medical assistance and treatment
● Installation and maintenance of monitoring equipment in exhibition area
In addition to the above management work, the Whale Conference also provides a full-process digital conference management system from the technical support, which can help the organizers to complete the on-site management of various event meetings more efficiently and concisely.