The archives administration department of the local people's governments at or above the county level shall be in charge of the archival undertaking within their respective administrative areas, and supervise and guide the archival work of organs, groups, enterprises, institutions and other organizations within their respective administrative areas.
The people's governments of townships, nationality townships and towns shall designate personnel to be responsible for keeping the archives of their own organs and supervise and guide the archives work of their subordinate units. Article 7 Archivists of state organs, public organizations, enterprises, institutions and other organizations shall be responsible for keeping the archives of their own units and supervising and guiding the archival work of their subordinate institutions. Article 8 The central and local archives at or above the county level are cultural institutions that centrally manage archives, and are responsible for receiving, collecting, sorting out, keeping and providing archives within their respective functions and duties. Article 9 Archivists should be loyal to their duties, observe discipline and have professional knowledge.
Units or individuals that have made remarkable achievements in the collection, collation, protection and utilization of archives shall be rewarded by the people's governments at all levels. Chapter III Archives Management Article 10 Materials that should be filed in accordance with state regulations must be regularly handed over to the archival institutions or archivists of their own units for centralized management, and no individual may keep them for himself.
Materials that are not allowed to be filed according to state regulations are prohibited from being filed without authorization. Eleventh organs, organizations, enterprises, institutions and other organizations must, in accordance with state regulations, regularly hand over files to the archives. Article 12 Cultural relics, books and materials kept by museums, libraries, memorial halls and other units that also belong to archives may be managed by the above-mentioned units themselves in accordance with the provisions of laws and administrative regulations.
The archives and the above-mentioned units shall cooperate with each other in the utilization of archives. Thirteenth archives, organs, organizations, enterprises, institutions and other organizations at all levels should establish a scientific management system to facilitate the use of archives; Configure necessary facilities to ensure the safety of archives; Adopt advanced technology to realize the modernization of archives management. Article 14 The management and utilization of confidential files, the change and declassification of classified files must be handled in accordance with the provisions of relevant state laws and administrative regulations on confidentiality. Article 15 The appraisal principle of the storage price of archives, the standard of the storage period and the procedures and methods for destroying archives shall be formulated by the national archives administration department. Unauthorized destruction of documents is prohibited. Sixteenth archives owned by collectives and individuals that are of preservation value to the state and society or should be kept confidential shall be properly kept by the archives owners. The national archives administration department has the right to take measures to ensure the integrity and safety of the archives, such as keeping them on its behalf, and if the storage conditions are bad or other reasons are considered to lead to serious damage and insecurity of the archives; It can be purchased or requisitioned when necessary.
The owners of the files listed in the preceding paragraph may deposit or sell them to the relevant archives, and it is strictly forbidden to resell them for profit or sell them to foreigners privately.
Donating archives to the state, the archives shall be rewarded. Article 17 It is forbidden to sell state-owned archives.
The exchange, transfer and sale of copies of archives shall be handled in accordance with state regulations. Article 18. Archives owned by the state and archives specified in Article 16 of this Law and their duplicates shall not be taken out of the country without permission. Chapter IV Utilization and Publication of Archives Article 19 Archives kept by the National Archives are generally open to the public for 30 years from the date of their formation. The period for opening economic, scientific, technological and cultural archives to the public can be less than 30 years, and the period for opening archives involving national security or major interests and other archives that are not suitable for opening due can be more than 30 years. The specific time limit shall be formulated by the national archives administration department and submitted to the State Council for approval and implementation. Archives should create conditions for the use of archives, simplify procedures and provide convenience. People's Republic of China (PRC) citizens and organizations have legal documents and can use the files that have been opened. Article 20 State organs, public organizations, enterprises, institutions and other organizations, as well as citizens, may, according to the needs of economic construction, national defense construction, teaching and scientific research, and in accordance with relevant regulations, make use of unopened files kept by archives and relevant organs, public organizations, enterprises, institutions and other organizations.
Measures for the utilization of unopened archives shall be formulated by the national archives administration department and relevant competent departments.