Finishing Editor: Time Tina
Full text * * *: 2423 words.
Estimated reading time: 7 minutes.
What is GTD?
GTD is the abbreviation of getting things done, which means "dealing with things that need to be done well", and it is a time management method that must be learned and used. Many books about time management originated from GTD. So if you want to learn time management, David Allen's Get Done is the first must-read.
The core idea of GTD is to record all the things to be done, then arrange them and let yourself implement them one by one. The five core principles of GTD are: collection, arrangement, organization, review and implementation. For easy memory, I summarized these five core principles into GTD three-step method.
Step 1: clear your brain memory (collect and organize)
Step 2: concretize any task or project into action (organization).
Step 3: Implementation and review (review, implementation)
The core idea of GTD is to clear the brain and then follow the set route step by step.
Only by writing down everything in your mind and arranging the next plan can you do your best to do the immediate work and improve efficiency.
GTD three-step method
Step one: clear your brain.
Why do you want to clear your brain memory?
Cai Gannick effect
The Zeigarnik effect means that people are more impressed with unprocessed things than with processed things. It means that people are born with the drive to get things done. The reason why people forget what they have done is because the motivation to finish it has been satisfied. If the work has not been finished, the same opportunity will leave a deep impression on him.
Because of the Cai Gannick effect, it is easier for the brain to remember those unfinished tasks and attract our attention. Stress does not come from the task itself, but from the confusion and blockage of the task in the brain, resulting in psychological anxiety and conflict.
I. Collection
The first thing GTD does is collect.
Collection refers to putting anything that needs to be tracked and processed in a "collection box" and processing it with an external hard disk instead of using your own brain to process information.
Special reminder, the grain collection here contains all the things that need to be dealt with, and the work is only a small department. Things include calling your parents, buying toilet paper at home, friends' birthdays, and all the things and trifles you can handle.
Second, sorting out
After collecting all the events, the second step is to sort them out. Here, sorting uses three principles. Including: the two-minute principle, the four-quadrant sorting method, and the 1-3-5 rule of daily things processing.
Two-minute rule
If anything takes less than two minutes, do it at once. Two minutes is a watershed, similar to the time required to formally postpone an action.
Four quadrant standard method
The common four-quadrant time management method is to divide all matters into four quadrants according to the urgency and importance of the event. The first quadrant: both urgent and important; The second quadrant: important but not urgent; The third quadrant: urgent but not important; The fourth quadrant: it's not urgent or important.
In the process of sorting out things to do, give priority to urgent and important things and do them at once;
For important but not urgent things, we need to focus on investment and do it in a planned way;
See if you can authorize others to do urgent but unimportant things;
The last thing, neither important nor urgent, needs to think about whether it can be reduced or even not done;
1-3-5 rule
After using the two-minute rule and the four-quadrant rule, you can follow the 1-3-5 rule when making daily plans.
List all the things you need to do every day. So, your daily goal is to accomplish 1 major events, 3 minor events and 5 minor events. Don't overestimate your ability. According to statistics, people have to deal with three important things every day, which can already be called high efficiency.
At the end of one day's work, you should make clear the next day's 1-3-5, so that you can get ready and get to work immediately the next morning.
The workflow is as follows:
Step 2: Put any tasks and projects into action.
No matter what the task is, the question we have to ask is what is the next step? Only in this way can we make the plan concrete and let us know what to do at any time.
Third, organization
After the incident is preliminarily sorted out (the matters that have been handled within 2 minutes, delete the matters that don't need to be done; Entrust others to handle projects and events), we can put the projects into the following three lists according to the classification.
(a) List of next steps
Waiting list
(c) Future/possible list
(a) List of next steps
A single event can be directly included in the action list;
If an event may involve many steps and actions, we call it a "project".
Although there are many steps, there must be something you need to do first, and such things should be recorded on the "next action" list.
Then, we use tracking and regular review to ensure that every project has the next step to take.
Waiting list
The event waiting list means that the existing resources are not enough to support the next action, and the event either needs the assistance of others or needs to wait for external events and resources.
For waiting list events, you should track them in the system and regularly check whether you can take action or need to send reminders.
(c) Future/possible list
You need to do these things at some point, but not right away. For example, "learning English" or "traveling abroad".
You can set up a wish list in your list account, record all your wishes and put them in the wish list. Review and complete at the appropriate time.
Step 3: Implementation and review.
Four. fulfil
If you spend all your time organizing work instead of doing it, then all GTD systems are not easy to use!
Doing is more important than thinking, finish first and then perfect! !
Review of verbs (abbreviation of verb)
Summarize GTD system through daily review, weekly review and monthly review.
Generally, you need to review and check every week. By reviewing and checking all your lists and updating them, you can ensure the operation of GTD system, and you may need to make plans for the coming week.
If you don't check it at least every day or whenever you have time, your action list and reminders will become useless.
Life blueprint planning
If we plan our time in a longer time dimension and only focus on dealing with specific things every day and every month, it is easy to see the dilemma of seeing only the trees but not the forest. Many times busy, to a certain extent, is blind busy, ineffective busy.
Therefore, the planning of life blueprint is particularly important.
The author divides the life blueprint planning into five dimensions according to the flying height:
Over 50,000 feet (purpose and value)
40,000 feet (3-5 years vision)
Thirty thousand feet (1-2 year target)
20,000 feet (scope of concern and responsibility for specific goals)
Ten thousand feet (action)
Priorities are arranged from top to bottom.
In other words, your goals and values determine your vision, and the vision leads to specific goals, which constitute the scope of concern and responsibility. They * * * lead to the same project, which requires action to complete.
Because the blueprint of life involves many concepts and tools, the next article will explain it in detail, and the logical framework can first look at the following mind map of vomiting blood.