Product warehousing process 1. Storage process
Take the warehousing process of finished goods warehouse as an example. First, the applicant fills in an application form for warehousing purchased finished products or finished products produced by the enterprise. The warehousing application form mainly consists of the following items: the company applying for warehousing, warehousing time, warehousing position number, product variety, quality, quantity (number and weight), amount, inspector's signature, applicant's signature and finished product warehouse supervisor's signature. Table below:
(Table 1):
1. Application date of warehousing application form
Remarks on product variety, item number, number of pieces, weight and amount
Inspector's Seal: Warehouse Supervisor: Applicant's Seal:
The applicant holds the completed warehousing application form, which is filled in and verified by the inspector, and the warehouse staff verifies the warehousing quantity registration, and the warehouse supervisor checks the words. The warehousing application is made in quadruplicate, with the first copy and the stub, the second copy and the finished product warehouse retained, the third copy and the financial accounting, and the fourth copy retained by the applicant. When warehousing, we should strictly control the quality and make records for future reference.
When the train arrives at the station, the full-time unloading supervisor of the pick-up unit should make detailed unloading records together with the station staff. Before unloading, carefully check the list, form and certificate, check the car body, negotiate with the railway department in time when problems are found, and make records. When unloading the car, the inspector will inspect the quality of the goods and make a quality inspection notice according to the regulations. The weighing personnel will record the number and weight of the pieces, including random inspection and full inspection, and record the damage of the package. If there are any damaged items, they should be selected and kept well. The storekeeper should first prepare for warehousing, and supervise the quality of workers' work and the distribution of goods when unloading. Finally, he should collect the unloading notice, inspection list and weighing list, and fill in the goods registration form, including: goods name, warehousing time, owner's name, goods tag number, quality, weight, piece tree, unloading personnel, remarks, etc. , signed by the warehouse supervisor and the owner, with unloading notice, weighing list, etc.
2. Outbound process
There are three main ways for goods to leave the warehouse; Customers deliver the goods themselves, consign the goods, and the company delivers the goods. The first type: the customer picks it up, that is, the customer sends someone or a car to the company's warehouse to pick up the goods. The second type: consignment. For customers who have difficulty in picking up their own goods, we will entrust our company to find a third-party logistics company to provide delivery services. The third type: it is a way for warehousing enterprises to send their own trucks to deliver goods to customers. When using which shipping method, you must fill in the outbound order, which mainly includes the following items:
Delivery unit, delivery time, delivery type, delivery quantity, amount, delivery method selection, calculation and settlement method, consignee identification and finished product warehouse supervisor identification.
The following table (Table 2)
Shipping unit: delivery date:
product category
Product quantity
a sum of money
comment
Product warehousing settlement method cash
1. The cashier sees the customer's outbound order and cash receipt, and signs the outbound order, indicating? Cash receipt? Words. The customer signs at the warehouse-out document and collection document handler for confirmation.
In quadruplicate. The fourth copy is handed over to the manager for safekeeping at the time of collection, and the cashier will attach the sorted triple receipt together with the corresponding bank deposit slip to the collection manager within half an hour after going to work the next morning.
2. After receiving the documents, the receivables manager should first check whether the total details of the bank deposit slip and the corresponding triple collection slip are consistent. After verification, the documents in triplicate will be separated, and two copies will be registered and transferred to the financial acquiring institution with the corresponding bank deposit slip, and one copy will be kept for future reference.
Bank of communications deposit
1. The cashier receives the fax of deposits in urban and suburban counties, and the cashier group checks the accounts and prints the transaction details. The cashier informs the drawer to deliver the goods first, but the cashier must see the original deposit before issuing a receipt. If there are special circumstances (such as customers need to keep the original for bookkeeping, etc.). Moreover, the customer needs to issue a certificate, and the cashier can only issue a receipt after seeing the original certificate and a copy of the deposit slip.
2. The deposits of customers from other provinces must be faxed, and the cashier group will check the accounts, print the transaction details, and then sign the register, indicating that the funds have been audited. The cashier will issue a receipt after checking it correctly.
3. If there is no fax, it is urgent to deliver the goods first. The cashier of the bank will print the transaction details, check the accounts, and then sign the register, indicating that the money has been checked. Signed by the branch manager to confirm the dealer's name and delivery details, you can deliver the goods first. The cashier confirms the sending time of the fax. After seeing the fax, attach a fully signed receipt of bank transaction details.
4. Within half an hour after going to work the next morning, attach the original and copy of the deposit of Bank of Communications with the corresponding triple receipt and send it to the accounts receivable manager.
5. The audit process of the accounts receivable manager is the same as item 2 in the cash process.
Agricultural bank deposit
1. Each dealer has an account number, with which he can deposit directly into the bank. When the inquirer sees the fax of the deposit, the inquiry specialist of the Agricultural Bank of China will check whether the money has arrived and sign for confirmation. When signing, he will transfer the money to a fixed general account and stamp the faxed deposit slip. Transfer? Chapter, indicating that it has been transferred to the main account. The inquirer issues a receipt. The inquiry specialist of Agricultural Bank of China inquires about the balance of all sub-cards every Saturday. If there is a balance, it means that the customer's deposit has not been notified. We should find out the reason first, then transfer the balance to the main account and give it to the inquirer to issue a receipt.
The third collection document should be submitted to the A/R team before 9: 00 am the next day.
2. Before 9: 00 a.m. every day, the cashier group prints all the transaction details of the main account of the previous day and gives them to the inquirer. The inquirer shall attach a copy of the corresponding receipt and send it to the A/R group before noon 1 1: 30.
3. The approval process of A/R Group after receiving the documents is the same as that of CCB withholding documents.
Ccb deposit
1. Inquirers see the fax of the customer's deposit, check the account number through the bank card management system, check the payment through telephone banking after the account number is correct, and issue a triple receipt after confirming the payment. Manually register the details of the receipt (indicate: date, customer, last five digits of the card number and amount).
2. The receipt issued by the inquiry clerk on the same day is in triplicate, and the details (date, dealer name, document number, account number and amount) are registered one by one. The receipt should be printed at any time on the same day and submitted to the cashier group of the settlement department for transfer.
3. The transfer clerk transfers the amount listed on the receipt to the account designated by the company and prints the transfer bill. The remittance slip is attached to the A/R slip and forwarded to the inquirer. The interrogator checked the two documents and handed them to the accounts receivable manager before 9: 00 the next morning. The accounts receivable manager checks the receipt in the register.
4. After receiving the collection document and transfer document, A/R group shall check whether the transfer amount and transfer-in account are correct and indicate them in the collection document summary table. *? , indicating that the account has been received. Before 16: 00 every afternoon, report to the supervisor the details of the money not transferred on the last day. Before 15: 30, the first two copies of the verified receipt and transfer voucher will be registered and sent to the finance department for posting, and the third copy of the receipt will be kept in the A/R group for future reference.
5. Before 9: 00 the next day, the bank teller prints the transfer details of the previous day, submits them to the inquirer, and after checking that the transfer amount is normal, signs them back to the bank teller for retention.
telegraphic transfer
1. When the inquirer receives the fax of the customer's wire transfer form, the cashier group will first check whether the account number, name, bank and amount are correct and whether the account has been received, and sign for confirmation. The wire transfer order must be delivered to the account. Special circumstances require the signature of the general manager of the company or telephone consent before delivery. Shipment is suspended until the last payment is received. Before delivery, check whether this telegraphic transfer order has been posted, so as to avoid the goods being overweight and causing losses.
2. The cashier team should submit the details of the bank receipt to the accounts receivable manager within half an hour after going to work in the morning.
3. The accounts receivable manager checks the fax of the wire transfer form according to the receipt details. If only the receipt details are not faxed, it is necessary to verify the receipt through the billing team and the business personnel of the relevant branches, and urge them to take back the fax of the wire transfer for entry. The summary indicates that the settlement method is "T/T", and after receiving the details of the bank receipt sent by the cashier group, the summary indicates the words "on what date and month".
4. Submit the registration date, customer name and amount of the bill of the day to the payee of the finance department.
cheque
1. The original check was handed over to the cashier group by the store clerk and cashier. The cashier examines the face on the spot and issues a receipt immediately after confirming that it is legal and correct. The receipt will indicate the payer's full name, the payee's short name, the bill signing and issuing short name, the check number, the par value (expressed in words and figures), the short name of the branch to which the payment belongs, and the date of receipt (the forward check should be indicated), and then the cashier and drawer will sign it on the spot. After receiving the bill, the cashier will register the bill in the daily report for future reference, and then submit the second copy of the receipt to the A/R group for signature.
2. The accounts receivable manager should record the cheque receipt and indicate the settlement method in the receipt summary.
3. Every day, the cashier of the bank will transfer the bill received from the bank to the A/R group. After seeing the bill, the A/R administrator will mark "What date did it arrive" in the receipt summary, and hand over the registration date, customer name and amount of the bill to the bill collector in the finance department on the day of posting.
4. The A/R team shall submit the details of unpaid checks to the bank cashier team in writing before 4: 00 pm every day, and if it is more than three days, it shall be specially noted.
5. After receiving the bank bill every day, the cashier group will check the receipt according to the bank bill received a few days ago. If it is found that it has not arrived, the reason will be found out on the same day, and the refund will be given to the relevant personnel, asking them to settle the cash or bill. At the same time, when the cashier receives the check before, he should issue a red-letter receipt to return to Dan Chong to arrive in blue, and the red-letter receipt should be transmitted to accounts receivable for the second time.
6. After the refund, if the relevant cashier settles the cash, it will be recorded according to the cash flow; If the bill has been entered, it should be submitted to the cashier for review. After the cashier checks it correctly, he inquires every day. When the account actually arrives, he issues a receipt and sends it to the A/R group together with the bill and the bank bill. When writing a check, the cashier will issue a receipt when receiving the check, and the cashier will sign the receipt for confirmation. After the cashier actually receives the bank bill, this receipt will be forwarded to the accounts receivable manager.