All processes can be processed and approved online. Employees all over the country fill in the application online and automatically notify the relevant leaders. As long as leaders at all levels can network, they can handle the submitted applications anytime and anywhere.
Choosing Seagate OA collaborative office management system can solve the following problems in enterprises:
1. Establish an information dissemination platform. Establish effective information release and exchange places, such as announcements, forums, rules and regulations, news, etc. , to promote technical exchanges and announcements widely spread among employees of enterprises and institutions, so that employees can understand the development trends of their own units.
2. Realize the automation of workflow. This involves real-time monitoring and tracking of the circulation process, solving the problem of multi-post and multi-department collaborative work and realizing efficient cooperation. Each unit has a lot of procedural work, such as document processing, sending and receiving documents, various approvals, asking for instructions and reporting. , are procedural tasks. By realizing the automation of workflow, various tasks can be standardized and the efficiency of cooperative work can be improved.
3. Realize the automation of knowledge management. In the traditional manual office mode, it is very difficult to save, appreciate, use and reuse documents. In the case of manual operation, it is difficult to retrieve documents. Office automation makes all kinds of documents electronic, and the documents are saved in the form of electronic filing cabinets, which can be used and enjoyed according to the authority. After the enterprise realizes office automation, for example, when a new employee comes to a certain unit, as long as the administrator registers an identity document for him and gives him a password, he can see all kinds of knowledge accumulated within the enterprise within the scope of authority that conforms to her identity on the Internet, thus reducing many training links.
4. Auxiliary office. Various auxiliary offices, such as meeting management and vehicle management, are combined with our daily office to realize the automation of these auxiliary offices.
5, to achieve collaborative office. It is to support multi-branch and cross-regional office mode and mobile office. Nowadays, the geographical distribution is more and more extensive, and mobile office and collaborative office have become urgent needs, so that relevant personnel can effectively obtain the overall information and improve the overall response speed and decision-making ability.
With the strengthening of information technology, the traditional decision-making mode has long been unable to adapt to the ever-changing information society, improve work efficiency, speed up internal information communication and lead decision-making quickly and accurately, which requires a fast and effective office automation system for a series of effective communication.
Based on the principle of simplicity, applicability and high efficiency, Xinjie OA collaborative office management system fits the actual needs of enterprises and institutions, implements universal, standardized, intelligent and humanized product design, fully embodies the core idea of standardized management and improving office efficiency of enterprises and institutions, provides users with a set of standard office automation solutions, helps enterprises and institutions to quickly establish a convenient and standardized office environment, improves the management and information application level of enterprises and institutions, and reduces costs.
① Powerful function: dozens of functional modules, covering personal office, enterprise and institution management, cooperation area, communication, business application, etc. The design is flexible and highly customized, which can meet the office needs of enterprises and institutions to the greatest extent.
② Simple and easy to use: The humanized interface design has a variety of operation and navigation modes, and it can quickly adapt to the paperless office environment as long as it is familiar with it without special training.
③ Simple installation and maintenance: unique fool-like quick installation and data backup and recovery tools can be easily completed without special technicians.
④ Safety and reliability: data can be backed up and restored, and perfect authority control ensures the confidentiality of information release and transmission.
⑤ Stable performance: B/S architecture, Web server adopts IIS (Internet Information Server), MSSQL database and Windows operating system platform, with stable performance, high speed and large capacity.
⑥ Perfect service: scientific service system; E-mail, telephone, instant messaging, user service area, knowledge documents and other services.
⑦ High cost performance: small investment can bring benefits.
Using the platform of Xinjie OA collaborative office management system, all processes of the enterprise can be handled and approved online. Employees all over the country fill in the application online and automatically notify the relevant leaders. As long as leaders at all levels can network, they can handle the submitted applications anytime and anywhere. The background process definition function can standardize various business processes within the company, avoid the interference of human factors on business processes, and greatly facilitate the standardized management of internal business by leaders.
Specific steps and measures for the implementation of Xinjie OA collaborative office management system
OA collaborative office management system can comprehensively manage the company, covering all business processes managed by the company, including the comprehensive integrated management of enterprise capital flow, logistics and information flow. Implementation is a systematic project, involving many variables and uncontrollable factors. Therefore, we should have a scientific method as a guide, strictly standardize our implementation process, and avoid the influence caused by uncontrollable factors in order to achieve the best results. According to the management mode of our company, the following implementation plan is formulated:
The first stage: the implementation of preliminary investigation stage.
1. Investigate in various departments to understand the requirements of various departments for OA implementation and the computer operation skills of users.
2. Establish an OA project implementation team to cooperate with OA providers.
The second stage: implementation preparation stage
This stage is very important and related to the success or failure of OA implementation. The work at this stage is mainly: 1, system administrator training.
OA suppliers need to train system administrators.
2. Hold the kick-off meeting of OA project.
Task: Make clear the significance of OA implementation and explain the key factors of successful OA implementation. The project kick-off meeting should be attended by the senior leaders of the company in addition to the project team members and relevant personnel.
Main contents: The main person in charge of the company will make a general mobilization of the project, explaining the expectations of the company's management reform and the determination of the leaders. Actively cooperate with various departments to put forward specific requirements for OA suppliers. Announce the composition of our project team. OA suppliers explain the significance and risks of implementing OA and announce the members of the implementation project team. Determine the OA implementation plan. At the kick-off meeting, OA suppliers should put forward the OA implementation plan and scheme, fully communicate with our project team, and finally determine the OA implementation scheme.
3. Formulate the implementation schedule.
Task: OA provider will make implementation plan, and update and maintain it in time according to our situation during OA implementation.
Main contents: OA providers make the implementation schedule according to the preliminary investigation and the minutes of OA start-up meeting, which serves as a reference for company leaders to allocate resources and determine the overall progress of OA. The implementation timetable will serve as the timetable standard for the work of both project teams. Unless there are other factors such as force majeure, the implementation plan cannot be changed.
4, determine the project implementation organization
Responsibilities and requirements of project team members: strong computer application ability and understanding and acceptance ability; Familiar with the business process and requirements of the department or company.
Project manager: responsible for the coordination and implementation arrangement with OA suppliers during the implementation of this project, grasp the implementation progress of the project, and confirm the relevant implementation reports, achievements and work records of implementation consultants submitted by OA suppliers; And participate in the important stage of implementation.
The third stage: the project construction stage
1, system installation and initialization configuration
Install OA software on the company server and make initialization settings. OA software can run normally.
2. Register users and establish organizations.
Register OA users and build an organization according to the company organization chart.
3, business process research
Business process research is the key step of implementation. In the process of investigation and analysis, the implementer should first start with the details, understand the operation process of the company's various businesses and all kinds of documents involved, as well as how the documents are passed between departments, what are the responsibilities of the personnel in each position, and what work each person does. That is to say, the investigation should be detailed enough to understand the company's business processing. Only in this way can the software be implemented in a targeted manner and a detailed implementation plan be formulated.
The implementer should also have an overall grasp of the software research process, that is to say, the implementer should not be limited to the specific business process, but should analyze the overall business process, combine the scattered business processes of various departments into a whole, and connect the disjointed businesses, which requires the implementer to reach a certain height. Only in this way can they grasp the process of research and analysis from a macro perspective and ensure the smooth completion of this stage of work.
4, the core module customization
Customize various forms required by business processes; Achieve smooth business processes and meet actual needs; Realize the orderly management of archives.
5, auxiliary module customization
Complete the customization of each auxiliary module of the system.
6. System debugging
On the basis of basically mastering the software functions, the project team will input all kinds of necessary data into the system, and the project team will conduct actual combat simulation, propose solutions to unreasonable points in the implementation plan, and make timely adjustments.
Phase IV: Preparation for handover
1, OA training
OA training is divided into leadership training and general user training. Leadership training needs to master the basic use of OA system and understand the authority setting of OA system. General user training needs to master the basic use of OA system. After the training is completed, the learners will be assessed, and the simulation operation of the system module can only be carried out after passing the assessment.
2. Analog operation
By our trained personnel, the actual operation of OA system for trial use, familiar with the use of OA software. Take our real business as an example to run in parallel. The content includes system reliability test, security test and data operation correctness test. The problems found in parallel operation shall be summarized and recorded in detail to form a document.
The fifth stage: OA acceptance
After OA implementation enters the normal state, performance evaluation and OA implementation acceptance are needed.
Before the formal acceptance of the project, OA suppliers need to organize the project implementation documents, implementation forms and other documents. After the preparatory work is completed, the OA supplier will submit an acceptance application to us to confirm the acceptance time, place and participants.
At the acceptance meeting, it is necessary to introduce the process of OA implementation and the results of handover in each stage, and evaluate the results of OA implementation, and finally complete the acceptance report, which will be confirmed and signed by both parties.
The above stages of OA implementation are closely related. If one stage is not done well, don't rush into the next stage.
In the whole OA product implementation process, it should also be emphasized that the gradual transformation of roles in the implementation process is not completely completed by OA providers. When the implementation work is carried out to a certain extent, we should consciously change roles and complete it under the guidance of o a providers.