After new employees join the company, the company will arrange employees to participate in training activities, and the company's administrative department will issue corresponding training fee invoices according to different training projects and plans. Invoices usually include training course fees, transportation fees, meals and accommodation fees. Finally, submit the overall expense reimbursement form to the financial department for inclusion.
In the financial operation of a company, training expenses are usually classified as a kind of management expenses or human resources expenses. These expenses will be included in the income statement as the company's operating costs and listed in other management expenses for internal and external shareholders and stakeholders to consult and analyze. The specific declaration process varies from company to company, some are simple and some are troublesome.
The training expenses of the company need to be managed and recorded in a standardized way. In the daily financial operation, make accurate records and timely entries as much as possible to ensure that the company's financial situation is clearly controlled and managed. The declared expense details shall be properly kept and classified for reference personnel to check.
Methods to standardize the management of training fees;
1. Formulate special policies, regulations and procedures. For the standardized and scientific management of training fees, you can formulate relevant regulations, extract the determined regulations after multi-party examination and voting, print them into a book, and hand them over to the administrative department and the financial department to stipulate the relevant rules for the use and storage of training fees, so as to follow the regulations in the future.
2. Establish a supervision department. You can choose several middle-level leading institutions to implement supervision rights and ask about the use and compliance of training fees throughout the process. If problems are found in the supervision, they can respond in time and take appropriate measures to avoid property losses to the company. And a supervisor must have nothing to do with the financial department and the administrative department.
3. Irregular inspection. The executor of the inspection may be a member of the shareholders' meeting, a leader of the board of directors or a senior manager of the company. , do not regularly check the training expenses to find out whether the expense documents are kept in accordance with the regulations and whether the insurance meets the requirements, and submit the verification results to the regulatory authorities in the form of statements.