Recently, a survey conducted by the Social Investigation Center of China Youth Newspaper in conjunction with 1864 professionals showed that 69.4% of the respondents would report their work in the form of year-end summary and monthly report. But at the same time, 63.7% of the respondents believe that the practice of "emphasizing form over substance" will dilute the virtue of "peaches and plums don't say anything, just do their own way".
Sun Yi (pseudonym), a senior public relations director of a state-owned enterprise in Guangzhou, Guangdong, usually reports in PPT format. Sun Yi believes that reporting is very important. It can show the project information to the audience concisely, which is more efficient for leaders. For grass-roots employees, reporting is an effective way for leaders to keep abreast of personal work or project progress.
Dr. Li (pseudonym), an employee of a Fortune 500 company in Shenzhen, said that due to the culture and work nature of his company, he seldom used PPT in his daily work, but only used it in business training. Usually, the work results are displayed on a project basis, and each project has a stack of A4 paper report materials.
In the survey, 69.4% of the respondents indicated that they usually reported their work in written form (year-end summary and monthly report), 56. 1% of the respondents used oral language (face-to-face report and telephone report), and 50.5% of the respondents used visual methods (PPT, video and chart). 19.5% of the respondents did not deliberately show their work results, but spoke with actual results.
82.9% of the respondents think it is very important to report through PPT and year-end summary.
Although Dr. uses PPT less frequently, he thinks it is important to show the results of his work. "Explaining PPT is a rare chunk of time for you, and you can systematically show your work ideas and achievements to the leaders. However, only by working hard at ordinary times can we sum up valuable experience. The beauty of PPT typesetting is just the icing on the cake. "
What are the efficient and reasonable reporting methods and skills? In the survey, 59.2% of the respondents will seize any opportunity to show their work results, 55.3% will use visual teaching AIDS to show, and 5 1. 1% of the respondents will form a fixed way of communication and reporting with leaders.
"In the process of reporting and asking questions to leaders, the gap between professional ability and communication ability is still easy to reflect." Dr. Li believes that when reporting the project to the leader, it is necessary to provide comprehensive and valuable reference information, anticipate all the problems that the leader may raise, and be prepared.
"We often say that in the workplace, we must be down-to-earth and look up at the stars. This kind of down-to-earth work is to do your own job better and improve your professional ability; Looking up at the starry sky is to see more about the future development prospects of enterprises and closely link their work with the development of enterprises. " Wang Ting, a professor at the Business School of China University of Political Science and Law and director of the Human Resources Development and Management Research Center of China University of Political Science and Law, believes that, first of all, people in the workplace should do their own jobs well and have a clear understanding of the goals and achievements and indicators that need to be completed within their responsibilities. On this basis, we can win more development opportunities and space by showing our self-ability. Second, when people in the workplace show their work achievements and talents, they must be closely integrated with the development goals of the enterprise and displayed in the form of corporate culture advocacy. In an organization, we should not only follow the same rules and norms, but also learn to show our talents and different professional styles.
In the reporting work, 63.7% of the respondents objected to "emphasizing form over substance"
"A good PPT needs a lot of time and energy to write and adjust." Sun Yi hopes that business leaders can actively abandon formalism and pay more attention to content. "If you have to do PPT, you should also focus on content, supplemented by beauty."
"Our unit is a state-owned enterprise. I feel that state-owned enterprises report more than ordinary enterprises. There are many things that we need to approve, and the process of reporting is long and complicated. Under normal circumstances, if it is a project-based report, PPT will do more, and we will hold a special meeting to discuss it. It will take a lot of time to do these PPT. " Sun Yi said that when he was doing PPT, someone inside the department would check and give feedback. "Especially the format, words, key points, content points, etc. It will be changed repeatedly, wasting a lot of time and manpower. Sometimes a PPT, from me to the leader and from me to the department leader, has only these three layers. We may have changed it back and forth for more than a dozen times, but in fact the final effect is not much different. "
According to the survey, 63.7% of the respondents believe that the practice of "emphasizing form over substance" in reporting will dilute the cultural virtue of "learning without words".
Sun Yi believes that wasting a lot of human and financial resources in the application materials and application process will do more harm than good to the healthy development of enterprises. On the surface, it maintains the level and order stability of enterprise operation, but in fact it has done a lot of useless work.
Wang Ting believes that if paying attention to form and neglecting efforts is only the behavior of one person in the enterprise, then this behavior will naturally not be accepted by the enterprise. However, if such an atmosphere is formed in the whole enterprise, most people are pursuing grandiose formalism, and this culture will inevitably lead to "bad money driving out good money", which will make employees who strive to create value for the enterprise feel that they have lost their meaning in the workplace, leading to their exclusion, which is not conducive to the long-term development of the enterprise.
Among the respondents who participated in this survey, 50.9% were men and 49. 1% were women. 0.5% after 00, 28.7% after 90, 53.7% after 80, 65,438+04.0% after 70 and 2.6% after 60.