6. 1. 1 regular inventory

6. 1. 1. 1 month-end inventory

6. 1. 1. 1 The warehouse organizes an inventory every two months on average, and the inventory time is generally at the end of February;

6.1.1.1.The inventory at the end of February is organized by the warehouse and audited by the finance department;

6. 1. 1.2 Year-end inventory

6. 1. 1.2. 1 The warehouse shall make an inventory once a year, and the inventory time is generally in the off-season before the year-end holiday;

6. 1. 1.2.2 The year-end inventory is organized by the warehouse and audited by the finance department;

6. 1. 1.3 refer to 6.2-6. 1 1 for the operation flow of periodic inventory;

6. 1.2 irregular inventory

6. 1.2. 1 irregular inventory is arranged by the warehouse according to its own needs. Refer to 6.2-6. 1 1 for the inventory process, which can be adjusted flexibly.

6.2 Inventory method and matters needing attention

6.2. 1 The inventory is made in the form of firm offer, and it is forbidden to visually estimate the quantity;

6.2.2 Pay attention to the placement of materials during inventory. After the inventory, the materials need to be sorted out to keep the original or reasonable order;

6.2.3 All materials in the responsible area need to be counted and recorded as required;

6.2.4 Matters needing attention in reference to initial quotation, re-quotation, inspection and audit;

6.2.5 Keep the "Inventory Table" properly in the inventory process to avoid serious consequences caused by its loss;

6.3 Inventory Plan

6.3. 1 inventory plan

6. 3. 1.65438+ 10 The inventory at the end of the month shall be organized by the warehouse and the finance department spontaneously according to the working conditions, and the inventory at the end of the year shall be approved by the general manager;

6.3. 1.2 An "inventory plan" needs to be made one week before inventory preparation. In the plan, the specific inventory time, warehouse closing time, account freezing time, initial inventory time, re-inventory time, personnel arrangement and division of labor, cooperation of relevant departments and matters needing attention need to be planned in detail.

timetable

6.3.2. 1 opening time: determine the preliminary inventory result data; Our initial quotation time is planned to be completed in one day;

6.3.2.2's recovery time: verify the accuracy of the initial result data; Our re-offer time is scheduled to be completed on the first day or the second day according to the situation;

6.3.2.3 audit time: verify the correctness of the first and second data; The audit time of our company is arranged during the initial quotation and re-quotation, or after re-quotation, it will be operated by the personnel designated by the warehouse;

6.3.2.4 audit time: audit the inventory data of the first and second disks, find problems and correct mistakes; The audit time of our company depends on the auditor's arrangement, which can be carried out during or after the initial offer and re-offer, generally after the re-offer;

6.3.2.5 inventory start time and inventory plan * * * time are determined according to the sales situation and work tasks of the month. The general principle is to ensure the inventory quality and not seriously affect the normal work tasks of the warehouse;

6.3.3 Personnel arrangement

6.3.3. 1 division of labor

6.3.3. 1. 1 Initial stockman: responsible for the confirmation and inventory of materials in the inventory process, correctly recording the inventory table and recording the inventory data in the column of "Inventory Quantity";

6.3.3. 1.2 Reviewer: After the initial quotation is completed, the re-offeror is responsible for re-quoting the materials in the area under the responsibility of the initial offeror.

Record the correct result in the column "Number of duplicate disks";

6.3.3. 1.3 reviewer: after the resumption of trading, the reviewer is responsible for rechecking the abnormal quantity and recording the rechecked quantity in the column of "rechecked quantity";

6.3.3. 1.4 auditor: during or after the inventory, auditors and warehouse administrators designated by the general manager, finance department and administration department are responsible for supervising the inventory process, counting the quantity of materials, or auditing the counted quantity of materials;

6.3.3. 1.5 data entry clerk: responsible for entering the checked inventory data into the "inventory table" of the electronic file;

6.3.3. 1.6 Analyze the inventory area according to the above-mentioned personnel division of labor and warehouse requirements, and arrange personnel responsibilities;

6.3.4 Coordination of relevant departments

6.3.4. 1 Send the Warehouse Inventory Plan to the finance department, Shenzhen QC team, Shenzhen purchasing team, customer service supervisor, EBAY sales supervisor and IT supervisor one week before the inventory, and send a copy to the general manager to explain the relevant inventory matters; Materials are prohibited from entering or leaving the warehouse during warehouse inventory;

6.3.4.2 requires the purchasing department to require suppliers or stalls to deliver the goods to the warehouse in advance three days before the inventory, and complete the receiving and warehousing task in advance to avoid affecting the normal delivery;

6.3.4.3 informed the QC department three days before the inventory and asked it to complete the inspection task four hours before the inventory, so that the warehouse could complete the material warehousing task in time;

6.3.4.4 communicates with the head of IT department before the inventory, and expects when the final inventory data will arrive, and he will arrange the inventory adjustment of the data;

Material preparation

6.3.5. 1 Before inventory, A4 splint, pen, transparent adhesive and inventory tray card need to be prepared;

Inventory preparation

6.3.6. 1 The loaned materials shall be recovered one week before the inventory, and all the loaned materials shall be recovered one day before the inventory. Relevant documents shall be supplemented for those not recovered; If the documents are not recovered or supplemented due to time, the borrowed quantity shall be taken as the inventory, and it shall be indicated on the inventory list, based on the borrowed documents;

Before the inventory in 6.3.6.2, all the materials that can be put into storage should be put into storage and accounted for, and those that cannot be put into storage or not should be specially marked, indicating that they will not participate in this inventory;

6.3.6.3 will classify and label all materials in the warehouse, and all materials are required to have corresponding material SKU and location label on the outer box. Materials in the same storage location cannot be placed 2 meters away, and materials in the same shelf cannot be placed on another shelf.

6.3.6.4 warehouse account needs to be completely processed before inventory;

After 6.3.6.5's accounts are processed, a "warehouse inventory table" needs to be made. Please refer to the attachment for the table format; And send the completed electronic file to the corresponding financial personnel (single amount);

In 6.3.6.6, when the inventory planning time is only one day, it is necessary to organize personnel to make a preliminary inventory of the inventory materials first;

6.4 Inventory Meeting and Training

6.4. 1 Before warehouse inventory, inventory participants need to be organized for inventory operation training, including inventory operation process training, previous inventory error experience, inventory precautions, etc.

6.4.2 Before warehouse inventory, it is necessary to organize relevant participants to hold a meeting to implement inventory matters, including inventory personnel and division of labor, how to deal with abnormal matters, time arrangement, etc.

6.4.3 Conduct "simulated inventory" as required before inventory, and the main purpose of simulated inventory is to let all personnel involved in inventory know and master the operation flow and details of inventory, so as to avoid mistakes;

6.5 rewards and punishments for inventory work

6.5. 1 The principle of "care, responsibility and honesty" should be followed in the process of inventory;

6.5.2 It is strictly prohibited to practise fraud and falsely report data in the process of inventory, which may lead to missing, less and more disks due to careless inventory, scrawled handwriting, wrong data, loss of inventory table and random guard change; The rechecker did not recheck the abnormal data of the initial disk as required, "cutting corners"; Failure to follow the inventory operation process (special circumstances require the approval of the leader);

6.5.3 According to the Warehouse Management and Reward and Punishment System, the personnel who perform particularly well and poorly in the inventory process are assessed;

6.5.4 The warehouse shall assess the relevant responsible persons according to the data and reasons in the final "Inventory Variance Table";

6.6 Inventory operation flow

6.6. 1 Pre-initial inventory

6.6. 1. 1 Due to the time schedule, if the total inventory is only one day or the time is tight, appropriate personnel can be arranged to take stock of the inventory materials before the initial inventory;

6.6. 1.2 Operation method and matters needing attention of initial pre-inventory.

6.6. 1.2. 1 Ensure the accuracy of the inventory quantity to the maximum extent;

6.6. 1.2.2 After the inventory is completed, seal the mouth of the outer box with adhesive tape, and require to stick the tray card on the outer box;

6.6. 1.2.3 When the counted and sealed materials need to be picked up, the outbound information must be truthfully recorded;

6.6. 1.2.3 By the way, when taking inventory, put the materials in the boxes near the corresponding material boxes, and the distance shall not exceed two meters;

6.6.2.3 Pre-inventory Operation Process

6.6.2.3.1Prepare related operation stationery and "inventory card";

6.6.2.3.2 Count the boxed (bagged, hereinafter referred to as boxed) materials on the shelves in sequence;

6.6.2.3.3 If it is found that the materials in the parts box corresponding to the packed materials are not enough for delivery before inventory, a certain amount can be put in the parts box according to experience (enough for delivery before inventory); Generally, it is best to ensure that the quantity of materials in the box is "whole ten" or "whole five" after taking out;

6.6.2.3.4 After counting, record the SKU, location, counting date, counting quantity and confirm the signature on the counting card;

6.6.2.3.5 Stick or nail the filled "inventory card" on the outer box;

6.6.2.3.6 Finally, seal the counted materials;

6.6.2.3.7 Put the counted boxed materials near the corresponding material boxes, and the distance shall not exceed two meters;

6.6.2.3.7 Complete the inventory of all boxed and bagged materials according to the above process;

In-and-out process of counting materials before initial inventory in 6.6.2.4.

6.6.2.4.1If all the materials in the spare parts box are shipped before inventory, you can open the counted materials in the box;

6.6.2.4.2 After opening the boxed materials, take out a certain amount according to experience and put it in the spare parts box (enough for delivery before inventory). Generally, it is best to ensure that the quantity of boxed materials is "whole ten" or "whole five" after taking out;

6.6.2.4.3 After taking out the materials, record the delivery date and quantity on the "Stock Card" affixed to the outer box and sign it;

Finally, sealing the outer box;

Initial quotation

Initial methods and precautions

6.6.2. 1. 1 is only responsible for the opening inventory of the designated area in the inventory plan, and other areas are not responsible for the opening inventory process;

6.6.2. 1.2 The inventory shall be carried out in the storage order and the method of first counting the materials in the spare parts box and then counting the materials in the box. It is not allowed to count the spare parts box and the materials in the box at the same time.

6.6.2. 1.3 All materials in the responsible area must be counted;

6.6.2. 1.4 During the initial inventory, we should pay attention to the following reasons of inventory data error: material storage error, material label SKU error, material mixed loading, etc.

6.6.2.2 initial operation flow

6.6.2.2.1The initial seller prepares relevant stationery and materials (A4 splint, pen, inventory table);

6.6.2.2.2 Make an inventory of the responsible area according to the arrangement of the inventory plan;

6.6.2.2.3 Inventory the boxed materials according to the storage order of the parts boxes;

6.6.2.2.4 After the number of material points in the box is determined, find the corresponding material line in the "Inventory Table" according to the location and SKU, and record the inventory quantity in the column of "Inventory Quantity of Parts Box" in the table;

6.6.2.2.5 According to this method and process, complete the materials in all parts boxes;

6.6.2.2.6 Continue to count the materials packed in boxes, and count them in the order in which the boxes are placed;

6.6.2.2.7 Before this, if the "pre-inventory" is arranged, it is only necessary to determine the correct SKU and location information according to the label on the "inventory card" on the outer box of the material, which corresponds to the SKU and location information on the inventory table, and fill in the number in the corresponding column of "inventory quantity per box" on the "inventory card".

6.6.2.2.8 If the "pre-initial inventory" has not been arranged before, or if abnormal conditions (such as unopened outer box, cracked outer box or other abnormal conditions) are found, the materials in the box shall be counted; After the counting is confirmed, according to the information on the "counting card" on the outer box, fill in the number in the "counting quantity per box" column of the corresponding counting table;

6.6.2.2.9 According to the above methods and processes, complete the inventory of the whole shelf materials in the responsible area;

6.6.2.2.10 After the initial inventory is completed, the materials are counted again according to the recorded abnormal inventory difference data to ensure the correctness of the initial inventory data;

6.6.2.2.11If you can't correctly judge or solve the abnormal problems during the inventory, you can find the "approver" to handle them. In the initial inventory, we should pay attention to the following reasons that lead to the error of inventory data: material storage error, material label SKU error, material mixed loading and so on.

6.6.2.2.12 After the initial inventory is completed, the initial inventory taker shall sign the "Initial Inventory Sheet" for confirmation, and after signing, submit the copy of the initial inventory sheet to the warehouse administrator for filing, and the original to the designated re-inventory person for re-inventory;

6.6.2.2.13 If it is found that the shelf materials are not in the inventory table, but belong to the shelf materials, they also need to be counted and recorded in the corresponding column of the inventory table;

6.6.2.2.14 The inventory of materials in special areas (materials without positioning marks and materials without homing) shall be carried out by designated personnel;

6.6.2.2.15 After the initial inventory is completed, it is necessary to check whether all the materials packed in the box have been counted, and whether the inventory card on the box has an inventory mark indicating that the inventory data is recorded.

Re-quote

6.6.3. 1 Notes on Re-quotation

6.6.3. 1. 1 The following reasons need to be found: material storage error, material label SKU error, material mixed loading, etc.

6.6.3. 1.2 If there is any problem with the repeated quotation, it is necessary to find the initial offeror to confirm the quantity;

6.6.3.2 Reopening Operation Process

6.6.3.2.1The return clerk analyzes the "initial inventory table" and makes inventory countermeasures quickly. The inventory is re-counted according to the method that the inventory difference is large first, then the inventory difference is small, and then the materials with no difference are randomly selected; Resumption of trading can be arranged after the end of the first offer, and it can be arranged again after the resumption of trading according to the situation;

6.6.3.2.2 When the inventory is repeated, the materials with abnormal data shall be counted again according to the operation method and process of initial inventory. If it is determined that the inventory quantity of the initial inventory is correct, the inventory quantity in the inventory table does not need to be filled in; If it is determined that the initial inventory quantity is wrong, fill in the correct quantity in the "Duplicate Inventory Quantity" in the inventory table;

6.6.6.2.3 All differential data of the initial disk need to be counted again;

6.6.6.2.4 We need to focus on finding the following error reasons during the resumption: material storage error, material label SKU error, material mixed loading, etc.

6.6.6.2.5 After re-counting, if there is any difference with the initial counting data, it is necessary to find the initial counting person to verify it face to face. After verification, fill in the correct quantity in the column of "Recalled Quantity", and modify it if it has been filled in before;

6.6.6.2.6 After checking the quantity with the initial seller, record the inventory error number of the initial seller in the "Initial Inventory Error Number" in the "Inventory Table";

6.6.6.2.7 The replacer does not need to find out the reason for the difference in material inventory data. If it is clear that there are no mistakes, he can write down the reasons for the mistakes in the remarks column of the inventory table.

6.6.6.2.8 It is necessary to check whether all boxed materials have been counted and marked.

6.6.6.2.8 After all processes are completed, the double counter shall sign the "Inventory Sheet" and submit it to the corresponding "Checker";

check

Matters needing attention in audit

6.6.4. 1. 1 The most important thing to check is to finally determine the material differences and the reasons for the differences;

6.6.4. 1.2 If there is a big problem, it is not only based on experience and subjective judgment, but also needs to be determined by initial quotation or re-quotation;

6.6.4.2 audit operation process

6.6.4.2.1The auditor analyzes the data of the inventory table after the resumption, determines the focus, direction and scope of the audit, and conducts the audit according to the method that the inventory data is large first and then small; The audit can be arranged during or after the first quotation or the second quotation;

6.6.4.2.2 The approver checks the material abnormality according to the counting methods of initial counting and repeated counting, and fills the correct audit data in the column of "Checked Quantity" in the "Counting Table";

6.6.4.2.3 After determining the final material inventory difference, it is necessary to further find out the cause of the error and write it in the corresponding position of the inventory table;

6.6.4.2.4 Complete the audit according to the above process, and record the number of repeated errors in the "Inventory Table";

6.6.4.2.5 After the audit is completed, the auditor shall sign the "Inventory Sheet" and submit it to the warehouse administrator, who will arrange the "Inventory Data Recorder" to enter the data;

audit

Audit preventive measures

6.6.5. 1 warehouse designated personnel shall actively cooperate with the audit;

The final data collected by the "auditor" in 6.6.5.2 will be valid only after the signature of the "auditor" and "reviewer" of the warehouse;

6.6.5.2 audit operation process

6.6.5.2.1Audit operations are divided into warehouse audit and financial administrative audit, and the operation processes are basically the same;

6.6.5.2.2 The auditor uses the electronic document inventory table prepared in advance by the warehouse to make a "Audit Inventory Table" by screening according to the principle of random sampling or key sampling;

6.6.5.2.3 Conduct the initial inventory, re-inventory and audit in the warehouse or conduct the audit afterwards as required (see "Warehouse Inventory Plan" for specific time);

6.6.5.2.4 Auditors can conduct spot checks on their own first, arrange the time reasonably, and ask the warehouse to arrange personnel (generally auditors) to cooperate with the inventory data verification after the completion of their own inventory; After each check is completed correctly, fill in the correct data in the column of "Approved Quantity" of "Approved Inventory Sheet";

6.6.5.2.5 After checking and confirming the inventory data, the auditor and the warehouse personnel shall sign in the corresponding position of the "Audit Inventory Form" and send a copy to the warehouse auditor, who shall be responsible for checking; After verification, the auditor and the auditor shall jointly sign the "Audit Inventory Sheet"; If the auditor cooperates with the auditor's spot check, the auditor can take the audit data as the final inventory data, and there is no need to recheck it, but the reasons for the data difference need to be explained continuously;

6.6.6 Inventory data entry and inventory error statistics

6.6.6. 1 The inventory table reviewed by the warehouse administrator shall be entered into the electronic inventory table by the warehouse inventory data entry clerk, and all data, including all correct data of initial inventory, re-inventory, review and review, shall be manually summarized in the "Final Correct Data" of the inventory table before entry;

The data entered by 6.6.6.2 warehouse inventory clerk shall be entered into the electronic file inventory table based on the "final correct data" in the inventory table, and the reasons for inventory differences shall be entered;

6.6.6.3's input work should be careful to ensure no mistakes, and the problems found in the input process should be solved by the corresponding personnel in time.

After 6.6.6.4's entry is completed, it needs to be checked three times. After confirmation, email the electronic document Inventory Sheet to the general manager for review, and send a copy to the finance department, Shenzhen purchasing team, customer service supervisor and it department supervisor;

6.9 final inventory table review

6.9. 1 The warehouse shall confirm and find out the reasons for the inventory discrepancy.

6.9. 1. 1 Due to our logistics system, the final inventory table determined by the warehouse generally does not have enough time to check before the inventory data is adjusted, so we can only send the "Inventory Variance Table" to the IT department for adjustment and then check the inventory variance materials with unknown reasons; In the case of less inventory variance materials (the inventory variance table can be sent to the purchase first, without affecting the purchase and delivery), it is necessary to find out all the reasons and make adjustments after being reviewed by the general manager;

6.9. 1.2 After the inventory variance data is adjusted, the warehouse will continue to check the variance reasons according to the variance data, and it is necessary to ensure that all the variance reasons are found out.

6.9. 1.3 After finding out all the reasons for the differences, the reviewer will update the reasons for the differences in the electronic document inventory table and submit them to the warehouse administrator for review. The warehouse administrator will include the material amount in the accounting, and finally submit the "Inventory Variance Table (including material and amount variance)" to the general manager for review and signature;

6.9. 1.4 The warehouse assesses the responsible person according to the inventory difference;

6.9. 1.5 The warehouse files the inventory variance table;

Financial confirmation

6.9.2. 1 After the warehouse inventory is completed, the financial auditor shall sign the corresponding position of the warehouse inventory table, and indicate "sampling rate of audit materials", "proportion of audit sampling amount" and "error rate of audit sampling inventory" according to the audit;

After 6.9.2.2, the general manager, reviews, the Inventory Variance Table shall be filed by the Finance Department;

General manager's audit

6. 10 inventory data correction

6. 10. 1 After the general manager agrees in writing or orally to adjust the difference data of the "inventory table", the IT department is responsible for adjusting the difference data according to the electronic file "inventory table" sent by the warehouse;

6.10.2 After the IT department adjusts the variance data, it forms an "inventory variance table" and sends it to the finance department, Shenzhen purchasing group, warehouse group, customer service supervisor and general manager by mail;

6. 1 1 Inventory summary and report

6. 1 1. 1 Summarize all kinds of situations in the process of inventory, especially the reasons for inventory differences, and write "inventory summary and report"; Send it to the general manager for review and send a copy to the finance department;

6. 1 1.2 The inventory summary report needs to explain the following items:

The results of this inventory, the first inventory, the second inventory, the analysis of the reasons for the inventory differences and the improvement measures in the future;

7.0 Form

7. 1 inventory table

7.2 Audit inventory table

7.3 Inventory Variance Table