First, secretaries are playing an increasingly important role in private enterprises. The important role of secretarial work in private enterprises can be seen from two aspects: work and function:
First, the work is heavy. Now private enterprises are generally equipped with secretaries, and larger enterprises have offices to take charge of all the work. In addition to normal secretarial work such as manuscript writing, document processing, information collection, file management and confidential information, there are also administrative affairs such as receiving domestic and foreign guests, employee life management, enterprise safety, various license applications, environmental sanitation and greening. Many small and medium-sized enterprises also put human resources, labor wages, party-mass organizations, corporate culture, public relations propaganda and other work that does not belong to the scope of secretarial work in the office. In other words, in addition to production and operation, other work should be undertaken by the office.
Second, it has many functions. The functions and powers entrusted to the office by private enterprises are multifunctional, generally including staff (including participation in business decision-making), management, information, image, public relations, transaction processing, logistics support, boss authorization and other functions. Some enterprise employee evaluation offices say that work is a big "hodgepodge" and enterprise managers.
Second, the secretary and official secretary of private enterprises are different. Secretaries of private enterprises belong to unofficial secretaries, and official secretaries include secretaries of party and government organs and secretaries of public enterprises and institutions. There are similarities and differences between them.
* * * Similarities are: First, they are all secretaries in the industry, and they all have to deal with secretaries and secretaries; Second, the clients are leaders, public secretaries of party and government leaders, bosses or bosses' private enterprises; Third, everyone should abide by professional ethics, have the spirit of love and dedication, and be loyal to leaders; Fourth, they all belong to the working class and live on wages.
The difference is: 1, which is highly dependent. The relationship between the official secretary and the leader is the organizational obedience between the superior and the subordinate, which is relatively independent and has no personal attachment; The relationship between the secretary and the boss of a private enterprise is an employment relationship, which has great personal dependence, and the future and destiny of the individual are arranged by the boss. 2. Great freedom. The secretariat and name of the party and government organs are determined by laws and regulations, and their functions and tasks are also clear, which are basically the same at all levels and localities; There is no uniform regulation on the secretarial organization, personnel name, functions and tasks of private enterprises. One enterprise, one model, is very casual, the writing is not standardized enough, and it is done completely according to the boss's will; Less mountains and seas, less retreat. 3. High liquidity. Secretaries in private enterprises are generally two-way choices. Although the two sides signed an employment contract, there are many variables in implementation and they are often "fired". Either the boss resigns to the secretary or the secretary resigns to the boss. Once the public secretary is assigned to an organization, the change of work must be approved by the organization, and individuals cannot engage in liberalization. Secretaries in private enterprises are not subject to organizational discipline and are not paid at most. 4. High labor intensity. In order to save expenses and reduce operating costs, private enterprise owners try to do a few things with fewer people and more things. In some large enterprise groups, apart from the director of the office, there are only one or two real secretaries, who are responsible for a variety of work, with a high degree of hard work and no meticulous professionalism. 5. talent reorganization. Because one person has more posts, one person must be versatile, otherwise the requirement of fewer posts and more posts cannot be met. Secretaries of private enterprises should be able to write various manuscripts, compile enterprise tabloids, print and process documents with computers, collect statistics and prepare reports, collect information, manage files, and some need to translate and drive, and so on. Private enterprise bosses pay more attention to diplomas and practicality for secretaries, and they should be able to do things well and economically. As for the age requirement, it is generally about 35 years old, too young, afraid of immaturity, unsophistication, too old, and afraid of mental retardation and lack of agility, but at this age of about 35 years old, it is more stable and sophisticated.
Third, it is difficult to choose and keep the main role of the secretary of private enterprises. Secretaries in private enterprises are easy to recruit in the talent market, but it is difficult to choose the main roles. The so-called main role refers to the secretary writing talent and the talent who can serve as the office director. The reason why it is difficult to choose is because the conditions are high, there are few qualified people, and there are many units in need, so it is scarce.
The general requirements for the office director of a private enterprise unit are: 1, with a wide range of knowledge and a good grasp of various practical knowledge and businesses, such as production, management, commerce, taxation, finance, law, management and environmental protection. , especially those directly related to units and industries; 2. Strong practical work ability, including organization ability, coordination ability, written expression ability, communication ability, adaptability, negotiation ability and ability to deal with unexpected problems; 3. Have practical work experience, such as working in an enterprise for two or three years, preferably as a leader of a grass-roots unit; 4. Have a formal education, and a higher education is better; 5, good health, good image, about 30 years old, no more than 40 years old.
The general requirements of private enterprises for secretarial writing talents are: 1, bachelor degree in Chinese department or secretarial major, with solid writing theory and basic knowledge; 2. Those who have practiced writing for two or three years and have a certain or high level of writing, especially those who have published articles in newspapers and periodicals; 3, the age is about 30 years old, not more than 35 years old, and individual top writers can also be relaxed to 40 years old; 4. Good health, quick thinking and good image.
Private enterprises often put forward the above conditions when recruiting the above two types of talents. Although some forms have changed, the requirements are similar. Talents with these conditions are "hot items" in the market.
The reason why it is difficult for private enterprises to retain secretarial talents is mainly influenced by the flow of talents. The traditional old habit is "Man struggles upwards and water flows downwards". Talents who can meet the above conditions are more popular in the talent market, so there is a large choice space. If they have a better unit, they will prefer a good unit. Some of them have also applied for civil servants or been recruited to work in public institutions such as universities and medical and health institutions. Even a few talents, after being hired by enterprises, served as office directors for a period of time. After being familiar with the internal and external situation of the enterprise and mastering the marketing channels of the enterprise, he voluntarily dismissed, left the unit, started his own business and even competed with the original enterprise. This is a very headache for business owners. In order to retain these two kinds of talents, enterprises have to take some generous measures, such as raising wages, allocating or giving away houses, arranging family members to work in enterprises, giving away shares, and being promoted to vice presidents and assistants with outstanding performance.
Fourth, the secretarial work of private enterprises needs relevant help. At the symposium, everyone put forward the following hopes and requirements:
First, I hope that the leading departments of party and government secretaries and secretaries' associations can hold some secretarial training courses according to the characteristics of private enterprises. The key point is to learn the secretary's professional knowledge, improve the writing ability and standardize the document processing. Please invite people with practical work experience to give lectures, which can be used after learning to meet the growing requirements of private enterprises.
Second, the salon activities of secretarial work in private enterprises. That is to say, in private enterprises, select several units with good enterprise management and secretarial work, and invite each other to exchange and study in turn from time to time, so as to communicate information and introduce experience, thus improving.
Third, please learn to add the content of secretarial work in private enterprises in the work newsletter or briefing. The work newsletter of the institute can only reflect the influence of the secretarial work of party and government organs on the secretarial work of private enterprises, introduce advanced experience from other places, inform some policies and regulations, and reflect the reasonable requirements of private enterprise secretaries. This not only guides the secretarial work of private enterprises, but also helps them solve some practical problems.
Fourth, I hope the Party committee and government will care about the rights and interests of secretaries in private enterprises. Urge private enterprises to give secretaries and marketers the same treatment and compensate them for their special hard work and contribution.