Since half of Ella's work is related to chacha, chacha asked her about it. The questions I learned are as follows:
1. She is new here, and she is not familiar with the workflow and the company. Although there is handover and training for her entry, the situation is complicated and trivial. Even if you take notes, you still have no direction when you meet the actual situation, which leads to delay.
2. There are many chores, and it is not systematic to link the trivial matters of several affiliated departments. Ella is new here. I don't know her head. She dare not delay for fear of offending others. As a result, she did many things with one heart and one mind. It is often that she is interrupted in the middle of doing something, her mind is not concentrated, and she accidentally makes a mistake.
Things are often called back for rework, and they have to work overtime until late every day.
Ella is a hard-working girl with an easy-going personality and is very popular with other colleagues in the office. Although the work is difficult, I have always been serious and active. I never complain about being late when I can't finish my work.
The vice president, on the other hand, because of Ella's delay, confessed that things piled up and could not be carried out, and new things kept coming, leading to one head and two big ones. Ella hates iron not to produce, which means helpless.
Ella leads the work assigned there, and chacha dare not interrupt. But Ella's work situation has really affected my work here. As we all know, it takes a lot of energy to bring a new person. Chacha very much hopes that a competent employee can settle down before the end of the year. She is afraid that Ella can't bear the pressure of the vice president and will resign after the probation period like her previous assistant.
So chacha asked Ella to fill in her daily affairs in the form according to the time period.
After combing, Ella divided her affairs into three paragraphs:
1. Make various reports.
2. The administrative affairs assigned by the vice president are mostly preparing materials and running errands.
3. Concentrate on the work of other affiliated departments, such as personnel data, applications for stationery and office supplies, applications for property maintenance in various offices, and financial documents. , and then collect it and hand it over to the relevant personnel at headquarters for processing.
As can be seen from the table, Ella's daily work is almost a report with strong periodicity, and it will be completed at that time, no sooner or later. Applications from vice presidents and other departments are hardly reflected in the form, indicating that these work contents are random, which may or may not happen, but it is often these things that interrupt Ella's thinking, which leads to her being scolded for making mistakes and having to work overtime.
According to the classification of "important and urgent", "important but not urgent", "urgent is not important" and "neither urgent nor important", Ella divided what she was doing.
1. This report is very important, but it is not urgent. What report should be handed in at that time, based on the "work content" on the report, will soon be able to predict the required working hours. Know the time, collect information in advance, and don't worry when you do it. If there is a conflict with the errand arranged by the vice president, you can also arrange the working hours in advance.
Some materials needed by the vice president need to be prepared immediately, but they can be prepared in time if they are needed for running errands the next day.
3. The application of affiliated departments shall conform to the workflow of the headquarters. If it is easy to do, you can take time to do it that day; If you are applying for stationery or something, it is not too late to wait until the application date of each month.
In addition, chacha suggested Ella:
Make preparations for making reports in the morning, such as checking data and information. Because everyone is busy with their own affairs at this time, bosses will also choose to hold a small meeting in the morning. So no one will disturb Ella at this time, but it may be too late to finish all the reports in a short time.
/kloc-take a break after 0/0 and ask the vice president what to do, or you can go to the affiliated department and ask them what they need, and arrange these things that don't need too much brains but must be completed with the assistance of others in the daytime. Set aside time to observe the vice president's movements, understand the working environment, get to know acquaintances, and sort out your work.
In the late afternoon, when everyone was immersed in their own affairs again, it was time for Ella to concentrate on making a report. This will ensure that concentration will not be interrupted.
On the first day of implementation, Ella told me that she felt out of the situation of being stared at by the affiliated departments. She had time to think before work, and then did it after thinking clearly, saving the time for rework.