(1) Compilation of fonds fill in the code compiled by the archives for the filing unit. For example, in Shaodong No.1 Middle School, the county archives determined the number of all cases as "142" and marked it as "0 142". If the case number is not determined, the file may not be filled in before entering the library. Enterprises can fill in the Chinese phonetic alphabet of the expression unit.
(2) Compilation of catalog number. Fill in the number of the directory where the files in the whole clan belong. Duplicate file directory numbers are not allowed in the same clan. An enterprise or unit that makes a classification scheme according to the Trial Rules for Archives Classification of Industrial Enterprises may fill in the category characteristic code. The file directory number should be set according to the file arrangement of the whole clan. The file directory number can be set according to different time, different organizational structure, different storage period, different themes or different carrier forms. The number of files contained in each file directory is generally three digits. That is, when the number of files in the file directory is less than 1000, there is generally no separate file directory or file directory number; When the number of files exceeds 1000, a separate file directory shall be established and a separate file directory number shall be compiled. There should be no duplicate file directory numbers in the whole clan. The directory number is a file category code identification consisting of Chinese phonetic alphabet and Arabic numerals. Categories of different levels can be separated by the separator "●". Without misunderstanding, omit the separator.
1, the directory number of the first-class category is written in one or two capital pinyin letters representing Chinese characters in its category. That is, w stands for document file; Y stands for business files (if a company has many business files, it can be marked with Y 1, Y2, Y3, etc. ); J stands for scientific and technological archives; K stands for accounting file (statement K 1, account book K2, voucher K3); X stands for audio-visual archives; D stands for electronic document; SW stands for file object.
2. Arabic numerals "1", "2" and "3" are used to indicate three different storage periods: permanent, long-term (or 30 years) and short-term (or 10 years).
3. Example of telephone number compilation
The directory number of business file y 1 represents permanent business files; Y2 stands for long-term (or 30-year) business documents; Y3 stands for short-term (or 10 year) business documents.
(3) Document (piece) number and page number
1, the file number is the serial number of the file in the directory, and the file number is identified by three Arabic numerals. The files in the directory shall be numbered according to the arrangement order, and there shall be no blank number. Duplicate file numbers are not allowed in the same file directory (or the lowest category in the classification system). All files in each file directory can only be numbered by serial numbers. If there are more than two (including two) file serial numbers in a directory, the file serial numbers should be re-compiled or the file directory should be set separately. Documents, business files and scientific and technological files sorted by "volume" should be written in turn within the same storage period, and then the part number (filled in the serial number column) and page number should be written in turn by the file unit. Financial statements, account books, vouchers and others in accounting files are written in the form of "flowing water", and each file is written with page numbers.
2. The serial number is the serial number of the archived documents, which is an important symbol reflecting the status of the archived documents in the whole clan and the fixed order of the archived documents. It is divided into "room part number and library part number". The room number is the serial number of the archive file written from "1" in the lowest category of the classification scheme, and each piece is written with a page number. The serial number of our library refers to the serial number compiled after the archived documents are handed over to our library for re-identification, sorting and arrangement. Audio-visual, electronic and physical files should be numbered from "1" by category.
3. The page number is the page number filled in the documents and materials in the volume. Page numbers are identified by Arabic numerals. The pages of documents in the volume shall be numbered in sequence, and there shall be no blank number.
Four, the file quality requirements:
(a) combination (volume) requirements; Give priority to problems and give consideration to other characteristics, so that documents and materials are closely related, graded appropriately, problems are single, types are clear, years are mixed, and storage period is accurate.
1, complete. The archived documents and materials shall be complete, and the components of a question shall not be omitted, and the handwriting materials shall all use carbon ink or blue-black ink; The collection work should take the unit as the unit, and pay attention to the collection of documents and materials reflecting professional functions and activities formed by business departments; Material collection of major events; Text and electricity integration; Manuscripts and printed copies are collected together. If the manuscript is a printed manuscript drafted directly on the computer, generally, only the manuscript paper and the printed manuscript need to be collected, and besides being signed by the leader, the official seal of the company is also needed to show its effectiveness. There are important changes or leadership instructions on the computer printout, which should be collected and filed together with the printout; Documentary documents with important leadership instructions should be collected and filed with the document; Attachments shall be collected and filed together with the original; Requests and replies to the same question shall be filed together.
2. Classification science. The archives arrangement in the whole clan adopts a unified classification scheme, with clear classification levels, clear concepts of categories, items and items, and clear boundaries between parallel categories, which do not cross or overlap each other.
3. Keep the internal connection of documents.
A. time contact. It is required to distinguish between years, and documents of different years shall not be confused. If the document has multiple time characteristics, the date of issuance (written date) of the document shall be used as the basis for determining the year to which the document belongs. Plans, schemes, summaries, budgets and final accounts, statistical statements and normative documents, etc. Related to documents of different years, the year of the document is determined according to the date of dispatch (written date) and the date of dispatch of the telegram. In case of some special circumstances, it shall be handled according to the following principles: (1) cross-year requests and replies, and letters and replies shall be placed in the reply year; If there is no reply, it shall be placed in the year when the request is made; A number of documents (such as organizational relations, wage relations, administrative letters of introduction, etc.). ) as a thing that can mark the start and end time; Cross-year planning, planning and budget should be placed in the first year targeted by the contents of the document; Inter-annual summary, report and final accounts should be placed in the last year targeted by the contents of the document; The documents of the inter-annual meeting should be placed in the year when the meeting ends; Cross-year non-litigation cases shall be placed in the year when the case is closed; Normative documents shall be placed in the year of publication or approval. (2) Documents formed according to special years (such as teaching years) are put into special years. (3) Documents with no date of signature. The exact date or approximate date of the document should be verified by means of comparison, so as to reasonably classify it by year. (4) Temporary institutions, which have not existed for a long time (within two years) and have few documents. The formed documents can be filed in the year after the work, regardless of the year; If there are a large number of documents every year, they can also be filed by year.
B. source contact. It is required to distinguish levels, and the documents of higher authorities, lower authorities, organs at the same level and their own units should be grouped separately. Documents with close relationship between higher and lower levels, such as the request of the unit and the reply of the higher authorities, the request of the lower authorities and the reply of the unit, should be put together with the documents of the unit to form a volume.
C. content connection. It is required to maintain the unity of the contents of files in the volume and the connection between files with similar contents. All kinds of management, business, normative documents and research materials formed in the activities of party and government trade unions and enterprise management are generally summarized according to the problems. A document on the same issue, a meeting, a project, a case, as well as originals and attachments, originals and drafts, requests and replies, forwarded parts and forwarded parts, are put together to form a paper. Telegrams and telegrams should be combined into one book. When the number of files of a single question is small, files of other questions with similar contents can be merged into one volume. Documents and materials of different carriers, such as audio tapes, video tapes, photos, movies, computer floppy disks and other content-related documents and files, are classified and catalogued in a unified way, stored separately, and indicated in the catalogue. When classifying problems, the filing of documents should be carried out regularly according to their main contents and maintain continuity. The file of a certain content should be placed in the same category as last year, and cannot be changed casually according to temporary needs, so as not to bring inconvenience to future search and utilization.
4. Correctly divide the storage period. According to the relevant provisions of the state and the document storage period table formulated by the filing unit, documents and materials are kept separately according to different storage periods.
1. Documents and materials are separated according to two different storage periods: permanent and fixed (30 years, 10 years), according to the No.8 Order of the National Archives Bureau in 2006 and the Table of Storage Duration of Documents and Materials for Organs. (1) There are eight important aspects in the permanently preserved documents: First, the documents and materials of laws and regulations formulated by this organ. This article, from the particularity of literary genre, can be refined into laws, regulations, rules and policy documents. Second, the main documents and materials formed by the organs holding important meetings and holding major activities. Important meetings held by this organ mainly refer to documents and materials such as party congress, proxy meeting, CPPCC meeting, economic work meeting, discipline inspection meeting, annual work meeting, party group (party Committee) meeting, administrative office meeting and important special work seminar held by this organ. According to the nature of the organization, activities that have an important impact on the organization are counted. Such as organization setting, merger, renaming, personnel appointment and removal, evaluation first, organizational rules, staffing, seal activation and invalidation and other documents. The third is the important business documents and materials formed in the functional activities of this organ. Mainly refers to the annual or above work plan, summary, normative documents, important business documents, important special research materials, memorabilia, organizational evolution, comprehensive statistical reports and other documents and materials formed by this organ. The fourth is the organ's request for instructions on important issues and the approval, instructions, reports, summaries and comprehensive statistical statements of higher authorities. Fifth, documents and materials such as institutional evolution, personnel appointment and dismissal of this organ. Sixth, documents and materials such as house sales, land requisition, important contract agreements and asset registration. Seventh, the important documents and materials issued by the higher authorities and belonging to the business directors of this organ mainly refer to laws, regulations, rules, business standards, medium and long-term development plans, etc. Eight is the letters and requests from the organs at the same level and the organs at lower levels on important business issues, as well as the documents and materials such as the official reply and reply of this organ. Grasping the importance and generality of government documents and materials, whether to preserve them permanently, should be considered from many factors such as the scale of government functions and activities, the level of filing, the impact, whether the documents and materials produced are policy-oriented, etc. (2) Documents and archives kept regularly mainly include: first, general business documents and materials formed in the functional activities of this organ; Mainly refers to the general provisions, measures, opinions and other documents and materials formed by various departments of this organ in performing their functions and activities. The second is the general documents formed by the meetings and activities held by this organ, and the third is the general documents formed by this organ in terms of affairs management, system and security. The fourth is the general document formed by the personnel management work of this organ; Including work plan, summary, special investigation materials, etc. Fifth, the organ's request for instructions on general issues and the superior's reply and instructions. A system engineering is carried out in stages, so the documents and materials formed in each stage can only be regarded as general business. As for general work reports, summaries and statistical tables, they refer to the documents and materials formed by various departments of the organs themselves, which only reflect the functional activities of one department or one aspect. Sixth, almost all organs have general documents and materials (including general meeting documents and materials) issued by higher authorities about the business they are in charge of, but need to be implemented. Although it is general, it is not a matter, but needs to be implemented. Seventh, the documents and materials issued by the higher authorities and the organs at the same level that do not belong to the business supervisor but need to be implemented. The superior or the same level mentioned in this article is not necessarily the competent business of the organ, but it needs to refer to the implementation, such as salary adjustment, labor insurance, welfare, travel expenses reimbursement, taxation, professional title, family planning and other documents. Issued by the finance, personnel and labor departments. Eight is the correspondence and request from the organs at the same level and lower levels on general business issues, as well as the official reply and reply of this organ. Nine is the annual or above plans (including long-term plans), summaries, statistics, important special reports and other documents submitted by the lower authorities. Seven of the nine articles kept regularly above use the word "general". Grasping the generality of literature depends on whether the problems involved in literature are conventional and technical. (3) According to the storage period table of our company, the following points should be paid attention to when classifying the documents filed in the current year: 1. In principle, documents with multiple storage periods cannot be mixed. Second, the retention period should be defined by the importance of a problem or a group of files, not by the importance of a single file in isolation. For example, in addition to the 30-year advanced deeds, the materials of the county education work conference are permanent, and we can also make this advanced deed permanent. Our county uniformly stipulates that major activities and major work functions are concentrated in complete sets of meeting materials, all of which are designated as permanent. Iii. The documents of the superior business department are permanent and strict (policies, regulations and policy documents). Some important documents can be set as 30 years, while others are 10 years. Fourth, the internal departments at the same level hang the brand of county-level institutions, and the time limit is increased. Fifth, 30 years of peer briefing. Shape requirement
1, spare parts requirements.
(1) Standardized file folder, file file box, science and technology file box, photo file box, accounting voucher box, accounting account book box, accounting report folder, archive file directory paper, archive file directory index, file directory paper, accounting file registration list, accounting file directory, science and technology file directory, file directory folder, full citation directory folder, etc. It should be adopted.
(2) Buy suitable binding tools. For example, a pistol electric drill for binding "files", more than four clips for fixing files when loading files, scissors, cotton thread, paste or glue.
Small sewing machine, punching machine, plastic screws, stainless steel clip, etc. Used for loading "pieces"
Stapler for installing staples
2, fill in the file or file box cover requirements. The name of the filing unit shall be written with a brush or stamped with a seal, and other items shall be clearly filled out item by item with a pen (black ink) as required. The handwriting should be neat and clear, and it can also be stamped.
3. Binding requirements for files or documents. The binding of files or documents is mainly to fix "files" and facilitate storage and use. Before binding, the damaged documents should be trimmed, and the documents with blurred or faded handwriting should be copied or reinforced. The trimming and copying of documents should be carried out on the premise of maintaining the original appearance. Metal objects, such as staples, paper clips, pins, etc. Must be deleted from the file in the volume. Books, publications, etc. What are bound volumes that are inconvenient to unpack? Metal objects have been tightly sealed inside. Pulling out nails will destroy the original appearance, so there is no need to pull out nails and reinstall them. Binding should be firm and tidy, and there is no phenomenon such as pressing words, dropping pages, turning pages, damaging documents and obstructing reading. For written materials such as reports and drawings larger than A4 paper size, they should be folded according to A4 paper size, and the creases and creases of the folded layer should be located outside the handwriting as far as possible. Letter of introduction and other written materials smaller than A4 paper size should be pasted on A4 paper. Blank paper extraction.
(1) Single document binding. Before binding, the pages in the block should be aligned in a certain way. If the upper left corner is used for binding, the left and right sides should be aligned; If left binding is used, the left and right sides should be aligned. Files permanently stored in the volume should be bound one by one with three holes and one line. If there are many pages in the document, it can be placed in the middle of the left side of the document. If the document is thin, it can be placed in the upper left corner, or it can be bound with a sewing machine with the left side of the document as the binding edge. The 30-year-old document is bound with plastic screws, and the upper left corner can be glued to less than five pages. Documents with a term of 10 years can be kept intact without removing nails. When binding, the original and final version of the document are integrated (the original is in the front and the final version is in the back); The text and the text, charts, data and other attachments that supplement the text are integrated (the text is in front and the attachments are behind); The original and the copy or handwritten copy are integrated (the original is in front and the copy is in the back); The attachment has many pages, or one page each; The document handling sheet with preservation value (referring to the opinions signed by the leaders) should be regarded as a whole with the text, with the document handling sheet in front and the document in the back; The forwarded document and the forwarded document are integrated (the forwarded document is in front and the forwarded document is in the back); The communication of the other company and the reply of this company are integrated (reply comes first, communication comes last); The letter sent by the unit to the organ at the same level or higher level and the reply from these organs can be one each, but they must be arranged together; Each meeting document is one copy, and the meeting minutes are one copy in principle, but the original book can be used as the unit when binding; Statements, rosters, charts, letters of introduction, etc. shall be bound as they are, and one volume (this) shall be regarded as one. Unbound forms with the same style, combined with some units (such as department or time, etc.). ), can be bound into a piece, such as senior approval form, salary approval form, statistical annual report, etc. A general letter of introduction is a letter. If the number of letters of introduction formed by the unit in one year is large, it can also be divided into several according to other characteristics.
(2) Before binding, the whole bound file should be aligned in a certain way. If there is little difference between documents and test papers (such as student status files), they should be aligned left and right; In order to ensure that the documents do not fall off after binding, they can only be aligned left and right. Bind with three holes and one thread, and place the knot at the bottom of the document and in the volume.
(3) Historical documents, precious files, charts, photos, etc. If it is not suitable for binding, put it in a file bag or file box. (3) Sorting and cataloging requires that the sorting of archived files refers to the process of determining the order of files according to certain methods within the lowest category of the classification scheme, and fixing the order of this system. Generally, it is arranged according to level, reason, time and importance. The reason refers to a specific matter, a specific problem, or a relatively close working process and so on. Such as applying for funding and holding meetings. Meeting documents, statistical reports, publications and other complete sets of documents can be arranged in a centralized manner, with meeting records at the top. The communication from the superior ranks in front of the filing documents at the same level, and the documents at the same level rank behind the documents at the same level, and then rank down. The superior documents are arranged centrally according to the same document number; The documents at this level are arranged in the order of comprehensive, political work, business and administrative affairs (or party and mass, administration and business).
1. Archive files with the same reason are arranged in order of author and formation time, or in order of importance of files. Generally, it can be arranged by superiors, peers, peers and subordinates. In different levels, in chronological order or importance; Comprehensive documents are arranged in the order of meeting minutes, comprehensive meeting materials, plans, summaries and reports. 2. Filing documents for different reasons. (1) are arranged according to the formation time sequence of different reasons. This method only needs to arrange the files with different reasons in the order of their formation time or completion time, regardless of other factors. This method is relatively simple, and it is more suitable for institutions that implement "follow-up". For example, a document whose author has several questions is arranged by questions first, and then by time. (2) according to the importance of the subject matter. That is, the documents formed by the main functional activities are ranked first, and the documents formed by other work are ranked last, or the comprehensive work is ranked first, and the specific business work is ranked last. For example, for the permanent documents of the county archives bureau, the minutes, work plan, summary, materials and comprehensive annual report of the county archives work conference should be sorted out first, and then the appointment and removal of political workers, salary increase, employee retirement, cadres, party member roster and annual report should be sorted out. , and then the opinions on the work of business and people's livelihood archives. (3) Arrange A, A reason and several authors according to the same attributes of reasons, which can be arranged by author first and then by time. For example, personnel work documents can be grouped together according to different reasons, such as organization setting, staffing, appointment and dismissal of cadres, deployment, professional title evaluation, labor management, and overseas review. B, for one reason, several regions can be ranked first by region and then by time. Such as work summary, statistics, annual report, roster, etc. C, non-litigation case materials, according to the order of decision (or defense)-report-investigation of circumstantial evidence-personal account materials. (4) According to the * * * characteristics of documents, they are arranged in a cross combination. If a group of archived documents reflect different authors, different questions, different languages or different regions, they can be subdivided into different levels for arrangement. It can be arranged by "Author-Question-Name-Time".
3, inseparable documents should be arranged in order, the original in front, the attachment in the back; Print in front and finalize at the back; There is a reply before, and then there is a request; The forwarding part is in front, and the forwarded part is behind; The conclusions, decisions and judgment documents of non-litigation cases rank first, and evidence, circumstantial evidence and other evidence materials rank last.
4. The scattered parts that have preservation value but are not filed in time due to special reasons can be arranged according to the same year, the same institution (problem) and the same period, or bound together with a related filing document, and explained in the remarks column and reference table of the file entry. It should be avoided as much as possible in practical work.
(4) Page number and cover. After the documents and materials in the volume are sorted out, there should be page numbers with handwriting and charts in the documents and materials, and each page should be numbered, that is, the page number. The position of the page number, the whole bound document, should be written in the upper right corner of the front of the document and the upper left corner of the page number on the back; For a single bound archive file, the page number should be written in the lower right corner and the lower left corner on the back of each file. Our county stipulates that every document needs to be renumbered with a pencil. For the whole volume of files bound into volumes, if the documents and materials are not bound together with the volume box or volume skin, the fonds number, catalog number and file number should be filled in the small box at the upper right corner of the volume file directory. For a single bound document, if there is a document reading list, the page number starts from the reading list. Stamping requirements: Generally, the filing seal is made of red or black inkpad, which is covered in the blank on the top right of the first page of the filing document, and then the relevant items of the filing seal are written one by one. The location of a unit's filing seal should be unified; Do not cover the contents of leadership instructions, articles or documents in the filing chapter; If there is a document handling sheet (or document handling sheet) before filing, the filing seal can be affixed to the document handling sheet (or document handling sheet). The format and size of archive chapters are as follows
The filing chapter sets the necessary items such as family number, year, storage period, part number, page number and box number.
1, fonds number: it is the code number compiled by archives at the same level for filing units. Decided by the county archives. If the case number is not determined, the file may not be filled in before entering the library. The following figure "1 1" is the fonds number of the archives bureau.
2. Year: refers to the year when the document was formed. The year is marked with four Arabic numerals. For example, 2007.
3. Preservation period: marked with the preservation period of the archived documents. Directly indicate "permanent", "30 years (long term before 2008)" and "10 year (short term before 2008)".
4. Part number: The part number is the serial number of the document. Part numbers are divided into room part numbers and library part numbers. The room part number is the serial number of the lowest category archive file in the classification scheme. The archive files are numbered one by one according to the arrangement order, starting with "1", and the serial numbers are permanently numbered, which are 30 years and 10 years respectively. The setting of library number is mainly to meet the needs of connecting with archives, and it is not necessary to fill in the archives of the institution.
5. Box number: the serial number of the document box.
6. Pages: the number of pages of each archived document.
7. Institution (problem): refers to the name or standardized abbreviation of institution (problem) as the category of classification scheme. (This column can be left blank in our county) The following figure shows the completed archive chapter style:
(5) Cataloguing requirements for files or archive files in the volume. Cataloging refers to the compilation of archived documents or books into a directory. Cataloging should be accurate, comprehensive, detailed and in-depth to meet the needs of modernization of archives management and computer retrieval. Directory items include seven items: part number or serial number, person in charge, document number, title, date, page number or page number, and remarks. The paper size adopts the international standard A4 (length 297mm, width 220mm), and our county uniformly prints in red. All units should be purchased in the county archives bureau, not printed in white paper. When filling in the contents of the filing documents, durable writing materials should be used, and the handwriting must be neat and beautiful. Permanent and 30-year-old archives require computer to print the catalogue, and the catalogue requires five copies. One copy should be put into the file box with the file, and the other four copies should be sorted and bound according to the classification scheme, so as to be found and handed over to the archives. The file directory in the volume is placed at the head of the volume, and the archive file directory is placed in front of the archive file. The requirements for filling in the in-volume file directory or archive file directory are as follows: The in-volume file directory and archive file directory are as follows:
Two differences between file directory and archive file directory in (1) volume:
First, the first column of the directory of documents in the volume is the serial number, and the documents in the volume are filled in the serial number according to their arrangement order. According to the reasonable arrangement of files, it is required that a file corresponds to a directory and a directory corresponds to a serial number. For a single bound case file, the part number of the documents and materials in the volume should be consistent with the serial number. The serial number is marked with Arabic numerals from "1" to indicate the serial number sequence of documents and materials in the case file, and the numbers in the second volume cannot be connected; The first column of the archive file directory is the part number, and fill in the room part number. In principle, a document has a part number, which occupies a column when logging in. Reply and request, reply and letter, original and attachment, approval or forwarding and approval or forwarding shall be regarded as two parts of a document, with only one part number; However, the titles of requests for instructions, letters, attachments and approval (forwarding) documents can be written separately. Different manuscripts of the same document have only one part number; The final draft, draft and previous revised draft of important documents have only one part number, but they can be registered in one line respectively. Part numbers shall be compiled within the same storage period and the same year. Starting from "1", the part numbers of documents between boxes must be connected within the same year.
Second, the sixth column of the file directory in the volume is the page number. Fill in the starting page number of each document in the volume. The last document in the volume should be filled with the start-stop page number, which should be consistent with the page number of the last page of the case file. The files of each volume are written in sequence from "1". The sixth column of the archive file directory is the number of pages. Fill in the total number of pages of the document for statistics and inspection. Write down two faces with words on both sides, excluding blank pages; When the letter, original and final version are regarded as one document, the page number of each document constituting the document shall be added with the page number of the document. In order to facilitate the management, permanent and 30-year archives, our county requires that each piece should be numbered, and each piece should be written from "1" in the order of paper arrangement within the piece. No matter the number of pages or page numbers, page numbers are written on both sides, and blank pages are not counted. The page numbers sorted by files are arranged in the upper right corner of the front and the upper left corner of the back, and the page numbers sorted by pieces are arranged in the lower right corner of the front and the lower left corner of the back. If the printed part has been numbered, it can not be edited again. The page number of the document with the manuscript is followed by the page number behind the manuscript.
(2) Person in charge: refers to the organization or individual who issues the document, that is, the issuing authority or signatory of the document. The person in charge should generally write commonly used abbreviations according to the documents, such as "Shaodong County Education Bureau", and cannot use abbreviations with unclear meaning and difficult judgment, such as "this bureau". Jointly issue a document to fill in the organizer and "I" (I refer to the name of the filing unit). If there is more than one responsible person, you can write the first three, followed by the word "equal". For the leadership speech or document published in the name of the leader, the person in charge can fill in the name of the leader, but the leadership position must be marked with "()"; The documents of the person who is not in charge should be verified and filled out clearly when cataloging. Also note that the author of the document is the original author, not edited or reproduced. The person in charge of the roster, letter of introduction, letter of introduction, registration card, recruitment form, salary transfer certificate, and rural-to-non stub shall be the examining and approving unit stamped in the document. If there is no seal of the examining and approving unit, the words written by the reporting unit shall prevail.
(3) Document number: fill in the document number of the issuing authority. The document number is generally composed of three parts: agency word, year and serial number. Document numbers shall be copied truthfully, and shall not be deleted, omitted or omitted at will. If there are obvious typos, pay attention to correct them. It can be written in three lines, and the year in the document number should be enclosed by [], such as "Shao Dangzheng Fa [2008] 10". In a few document numbers, there is no font size, no year, only digital number. Note that there are some, and there are not. The name, number of issues, number of documents and materials of publications such as "one of the conference documents" or "which issue of a periodical" shall not be filled in the document number column.
(4) Title: the title of the document. When filling in the title in the catalogue, the responsible person, question and language should be copied truthfully. The titles of documents in the catalogue should be written in full, and should not be deleted or omitted at will, and every word should be kept. Obvious typo, pay attention to correct it. If ""and ""are missing from the directory title, they should be supplemented. The name of the company in the title of the catalogue cannot be omitted, and it must be based on the official seal, so as not to get caught in the text. Note when filling in the title: