A: The basic contents of the checklist include: quality, delivery date, cooperation degree, etc. First, the quality department is required to provide a true and effective quality statistical report from the supplier's supply quality, and then know whether the delivery date meets the company's requirements from the production management department or warehouse or procurement records. In addition, you can learn about each other's cooperation in daily work from the departments you can contact, such as the warehouse finance of the quality department. These are the most basic, others can be determined according to the actual cooperation between the company and suppliers.

Q: How to investigate suppliers? [Procurement and supply issues]

A: First, make a written supplier questionnaire, including: basic information of suppliers (name, address, telephone number, fax number, magic weapon representative, etc. ), product types, company specifications, daily output/monthly output and production capacity, etc. In short, the more detailed the better. After the supplier information is transmitted, go to the supplier company for factory inspection together with quality, engineering or other relevant departments to check whether the information provided is consistent.

Q: What will the supplier review focus on? Procurement and supply issues

Answer: First, make a supplier questionnaire (including all the basic information of suppliers, the more detailed the better), and then make a supplier evaluation form. Only by knowing the supplier's situation can we evaluate and review his questions one by one. First of all, the product quality must meet the company's requirements, and the unqualified products can't be used without money, ranking first; Comparability of prices is the first element of purchasing cost control; Ranked second; The delivery date can meet our requirements and the after-sales service is timely and thoughtful, and the two are behind respectively; As for the larger factory, it is certainly better, but if it is not too big, it is not too important to meet the company's delivery requirements through on-the-spot investigation, but it is also part of the assessment, depending on whether the other party has the potential for common development and whether it can develop the market with the company. This is also very important.

Q: How to detect the price fraud of suppliers in time?

A: If you use the word fraud, it may be that you don't trust the supplier yourself. It is suggested that in the future purchasing process, you should first find the price of similar products in the market and then quote with suppliers. After comparing the prices, you can see whether the prices are much worse. If the difference is too much, you can go deeper and confirm whether the specifications and models are consistent with the suppliers. If it's almost the same, I suggest you lower the price with the old supplier and see if you can reduce some procurement costs! Speaking of "timely discovery", you can only compare the prices of similar manufacturers in the market as soon as you get the quotations from existing suppliers. That's the point!

Q: What are the methods of purchasing and expediting materials? Procurement and supply issues

a； 1, the order tracking list method lists urgent, minor and unimportant items in the table according to the time required for materials. When placing an order, you can set the daily delivery quantity according to the capacity provided by the supplier. The first thing every day is to call the supplier to confirm whether so many goods can be delivered today and whether there are any problems, so as to grasp the supplier's situation at the first time (some companies will ask the buyer to stay in the factory if the materials are important or urgent).

2. Others: telephone follow-up; Faxes and reminders; Documentaries in the factory and so on.

3. If it is a supplier with long-term cooperation and cooperation in all aspects, it only needs to ask the supplier to reply to the delivery date after the order is issued, and then see if it can meet the company's needs; If you can, if the delivery time is not long, follow up the day before delivery to see if there is any problem with tomorrow's delivery; If the delivery cycle is long, ask about the arrangement of the order within three to five days after the order is issued, and reconfirm the delivery date the day before delivery.

Q: What are the strategies and methods to reduce procurement costs? Procurement and supply issues

A: First of all, for some materials that are not closely related to the market situation, suppliers with long-term cooperation should be required to adjust their prices in stages in order to cooperate for a long time and share the costs; If the market fluctuates greatly, the procurement itself should always pay attention to the changes in the market, or look for suppliers of similar materials in the market, ask for quotations and samples, and find alternative materials to provide to the engineering department and other departments to check whether they can be used.

Q: I don't know which department to send the purchased samples to for inspection (our company is just a start-up company, and many procedures are still not perfect. Today, I sent the samples to the chief engineer's office and the quality control department, but they didn't sign for them. Because our products exist: 1, design changes, new standards, 2, products that are already in use but have just issued standards need to be reissued. I really don't know who to send the samples to for inspection. Please help me. )

A: 1. If your company's process is not perfect, I suggest you put forward corresponding requirements to the company, asking all departments to improve the process as soon as possible according to the company's current situation, and you can put forward some ideas and suggestions of your own;

2. Inspection of new products: In the first case, new samples caused by design changes will be sent to the designer for inspection, that is, the samples will be given to the person who notifies the change.

In the second case, if the sample used is re-standardized, but the actual product or supplier remains unchanged, it can be sent to the quality control department. If the other party really refuses, it will also be sent to the standard proposer for inspection. If all the above methods fail, please explain the samples and situation to your superiors and seek their help, or send a written contact letter directly to the relevant departments (such as the General Engineer's Office and the Quality Control Department), and copy it to your superior management department (of course, your manager's approval is required) to find a solution.

Q: What's your understanding of purchasing?

1。 What is your understanding of purchasing? 2。 What is your understanding of ISO9000 and related procurement procedures? 3。 What do you think of job responsibilities?

A: 1. The buyer not only buys the required materials for the company (this is only its basic duty), but also saves costs for the company. Every penny saved by purchasing cost may be more valuable and meaningful to enterprises than developing a sales market with one yuan. Find qualified suppliers, reasonably reduce procurement costs, meet the demand of production materials in time, treat each demanding department as a customer, have cooperated with suppliers before, and maintain various relationships between internal and external suppliers of the company.

2. For customers, the ISO9000 system is the guarantee for the quality of purchased products, but the actual details still need to be fully implemented in enterprises (although some enterprises have obtained this certificate, the practice on the actual production line may not be strictly implemented according to the system requirements), while for procurement, each company needs to determine according to its own different actual conditions. Whether it is a system or a system, the rationality and execution of its formulation are very important.

3. Work sense of responsibility: Most people in the workplace may think that I can do my job well, but in my career, in addition to doing my job wholeheartedly, I will try my best to help other colleagues or take the initiative to find other jobs, which is why things within the scope of work should be handled unconditionally and without reason, while things outside the scope of work are easy to do as long as there is an opportunity.

Every time you do something, there must be something to learn. Learn from it and enjoy it. Why not?

Respondent: Yu Shuang of Shenzhen Qiao Ben Diamond Tool Co., Ltd.

Q: What should you do if the other party is unable to deliver the goods because of the default in payment? Procurement and supply issues

Xiao Fang is doing purchasing in a company. Their company is a private enterprise. Just started soon, the capital turnover is somewhat difficult. It is common that they often default on their suppliers' payment. It is said that part of the payment for goods in February has not been paid, that is, it has not been paid for six consecutive months. Facing the heavy pressure of the company, Xiao Fang survived. And basically all suppliers can still supply. Although it will inevitably be delayed for a few days, we can still cope with the delivery time in business. I talked to him a few times before, and the summary is as follows (this article is a reply from a netizen, not original corn, consistent with corn thought, so I borrowed it):

First, it is a three-step process to face dunning suppliers.

1) The first dunning, telling the supplier that payment will be arranged in the future (or one week, or ten days, whatever you say). In general, the supplier will agree to this request;

2) For the second dunning, it may be another week or ten days since the first dunning. When the company still can't pay the bill, you can show your eloquence and ask the supplier to give it a few more days.

3) If it is several times, until the supplier stops supplying you, and you are in a hurry to ship this material, you can tell the supplier whether you want to receive the payment, and send the goods to me immediately if you want to receive it, which is generally quite effective.

Second, usually develop more suppliers, pay special attention to the information of door-to-door salesmen, or often call to find out the information of your company's salesmen. In general, these salesmen hope that their products can enter your company. You should pay attention to what you were talking to him at that time. Our company has ready-made suppliers. If you want to enter our company, then you must be superior to the current company in quality and price. And our company must make a monthly statement for the first time. You can talk about these conditions if you like. If you don't want to, then don't talk about it. Generally, salesmen who are eager to do business will go to the company to fight for it, so when your suppliers refuse to supply again because of the payment problem, these suppliers will definitely come in handy.

Xiao Fang said that it is very important to master the temperature. I can't explain this clearly He said that defaulting on payment and express delivery have become unwritten rules in Shenzhen, and it's no big deal. Although this will inevitably develop into a vicious circle, it seems that everyone is willing to work in such a heavy cycle.

Q: Regarding the return of defective materials:

A: If the goods are found to be unqualified as soon as they enter the factory, you can inform the supplier of the reasons for the defects first. If this batch of materials is not urgent, you should return them first and let the supplier replenish them as soon as possible. For urgent materials, you can negotiate with the supplier, and the other party will come to the company to pick up the goods (pick out the defective products and return them); Or the company will select and deduct a certain labor cost (if it is acceptable to the company, the selection cost may not be deducted), and then ask the supplier to make up the returned defective products.

Q: How can the purchasing price comparison be more advantageous?

A: First, get a general understanding of the market situation of this material on a large-scale network platform (such as Alibaba), so that you know that there is a certain price range. Then, according to the specific specifications of the materials you need and the location of suppliers, select several (more than three) target suppliers to make a preliminary telephone or online inquiry, and then make an analysis to see which three suppliers have more reliable unit prices, and then ask these three suppliers to make unified quotations and compare prices. Relatively speaking, the price should be advantageous ~ Of course, the price is not the lowest or the best, but whether his products are what we want and whether the quality and production capacity can meet our requirements, so "comprehensive" is very important!

Q: How to communicate with suppliers when the quantity is small?

A: 1. If it is a long-term cooperative supplier, you can tell him: we have been doing it for a long time. This time, the order is smaller. Please help us to do it. Anyway, the big bill is yours.

2. If you don't cooperate frequently, it means that this is a customer trial order. If you cooperate with the trial order, there will be a big order. Please ask someone to help you. That's probably what it means, hehe, and then the rest is free to play ~ in short, it's a bluff, but it can't be found by others. Even if I find it, I am willing to help you.

Q: After half a year of cooperation, people don't believe me.

A: Many suppliers don't believe in big orders, but the key depends on how you tell people. If you have half a year, you have to get familiar with suppliers, and it will be easier to talk to them, even if you need help. Hehe, sometimes you have to find other suppliers to purchase, and there is no way out ~ it's time to use eloquence! Come on!

Q: Flow chart of material procurement.

Answer: First, send the specific information of product requirements to the relevant suppliers, initially confirm whether the other party can supply them, and then ask the other party to send samples. After the final confirmation, place an order according to the company's requirements, follow up the supplier's production progress and material return to the factory, pay attention to quality problems and check until the product goes online smoothly, and the supplier and finance reconcile and collect money smoothly. This is a cycle of procurement process.

Q: How to avoid inaccurate inventory and multiple orders for the same material in a short time?

A: First of all, according to the POM table of the project, the warehouse is required to fill in the existing inventory and write down the requested quantity (with an appropriate amount of material loss), and then you can place an order according to the actual ordering situation. For example, some electronic components should be ordered at least 500PCS, even if you only want 300, you have to order 500. The key is that after the materials are returned to the factory, the warehouse must strictly control the materials sent to the assembly line. Stick to the order quantity and deliver as much as possible. If it is broken, it will be sent to the warehouse for replacement (of course, it is usually cleared once a day, or suitable spare parts will be provided to the production line at a certain loss rate in advance), and each batch of finished products will be put into storage together. All the materials used this time should be checked, and the good and bad ones should be put back into the warehouse to gradually improve your current situation; These tasks were originally completed by PMC. If your company does not have this division of labor, then at present, only procurement can complete this supervision work.

Q: How to avoid inaccurate data during month-end reconciliation with suppliers?

Answer: When the materials return to the factory, we should find out whether the warehouse receives the goods according to the documents, because sometimes some suppliers are not clear and often know more, while the general warehouse will receive them according to the actual quantity; In addition, there are bad returns of incoming materials, etc., so sometimes there is a mismatch with the supplier's data during reconciliation, that is, the supplier is matched according to the quantity of the warehouse ~ If the supplier does not approve, let the supplier and the warehouse make it clear again, but generally, when we find that the quantity is quite different, we should inform the supplier in time, and if possible, let the supplier talk directly with the warehouse to avoid too long delay, which is not conducive to solving the problem ~