A, archivists post responsibility system

1, study hard political theory and professional knowledge, and constantly improve business skills and management level. Be loyal to their duties, observe discipline, actively participate in all kinds of archives business training at all levels, and obtain post qualification certificates after examination.

2. Conscientiously implement the Archives Law of People's Republic of China (PRC) and its implementation measures and the Regulations on Archives Work in Hubei Province, implement the laws and regulations of the party and the state and the system (industry) on archives work, and conscientiously implement the rules and regulations on archives management of this unit. If the archives are damaged, lost, leaked, copied without authorization and other dereliction of duty, they should report to the leaders in a timely manner, and pursue the administrative responsibility or criminal responsibility of the parties and the direct leaders according to the Archives Law and relevant regulations.

3. Be familiar with the business work of this unit and this system, understand the formation process of various documents and materials of this unit, and master the classification method, filing scope and storage period.

4. Do a good job in the collection, classification, sorting and cataloging of archives, ensure the integrity of archives, improve the quality of archives, strive to meet the requirements of standardization and standardization, and gradually realize the modernization of archives management.

5, in conjunction with the other members of the appraisal team, regularly identify the indoor storage files, carefully identify and analyze the files that have reached the storage period, put forward opinions on the destruction of files that have lost their preservation value, make a destruction list, write an appraisal analysis report, and destroy them seriously and responsibly with the relevant personnel after being approved by the leaders.

6. Keep the warehouse clean and tidy, and keep the documents in order. Do a good job in the "eight precautions" of archives, and insist on doing a good job in temperature and humidity recording and humidity control. Regularly check the file storage, regularly check the file data, make records, deal with the accidents in file storage and protection in time, ensure the integrity and safety of files, and maximize the service life of files.

7. Compile scientific retrieval tools, be fully familiar with the room storage situation, actively provide archives, do a good job in consulting services and archives utilization, strictly implement the confidentiality system, insist on borrowing registration, pay attention to the collection and utilization effect and information feedback, and compile examples of utilization effect and archives information.

8. Actively develop archival information resources, and use the preserved archives to compile some valuable archival materials to meet the needs of various businesses.

9. Do a good job in archives statistics, establish statistical accounts, and timely and accurately fill in the annual statistical report of archives work and other survey statistics to the archives management department.

10, while doing a good job in the internal file management of the unit, it is also necessary to supervise, inspect and guide the file work of various departments and subordinate units within the unit.

Second, the file storage system

1, files should be managed by special personnel, and non-file managers are not allowed to open file boxes and cabinets casually.

2. Do not take advantage of your work to extract or consult documents for others without authorization, and do not disseminate and introduce the contents and storage locations of documents and materials.

3, scientific management of archives, archives returned to its original place at any time; Files are arranged according to storage period and year, and data are arranged according to category.

4. Document boxes and cabinets shall be numbered uniformly, starting from the door, from left to right and from top to bottom.

5, in order to maintain the safety of files, each cabinet must be kept clean and tidy, and placed mildew inhibitor and insect repellent.

6. When the archivists are transferred, they shall go through the handover procedures before leaving.

Third, the file security system:

1, archivists must strictly abide by discipline, keep secrets, and shall not expand the scope of archives without authorization, and shall not disclose the contents of archives.

2, strict file lending system, perfect procedures, be foolproof.

3. Confidential documents and materials shall not be stored in places that are not conducive to confidentiality.

4. It is not allowed to extract and copy the contents of archives without authorization, and it is not allowed to bring confidential documents and archives back to home and public places for reference without permission.

5. Confidentiality of documents shall not be involved in ordinary telephone calls, plain telegrams or communications.

Four, the document transfer system:

1, the archives shall be handed over to the superior archives according to relevant regulations.

2. The transferred files include all files of various types and carriers with permanent and long-term preservation value, such as document files, special files and conference files.

3. When the archives are handed over, the retrieval tools such as catalogue, organizational evolution, document compilation and reference materials shall be handed over together.

4. The handover parties must check according to the handover catalogue and sign and seal the handover documents.

5. When the archivists are transferred, they must also go through the above handover procedures, and they can only leave after being certified by the leaders in charge of traditional Chinese characters.

V. File filing system

1, all kinds of documents and other relevant materials, audio and video recordings, photos, messages, etc. with preservation value formed and used in the work activities of this department. Should be filed.

2. All kinds of documents and materials with preservation value must be completely collected according to the filing classification scheme of this department, and filed by archivists and each room respectively.

3. Every year, the documents and materials with preservation value are sorted into paper according to the "year" and the law and characteristics of document formation, so as to keep the organic connection between documents, accurately classify them and organize them reasonably.

4, filing should be written material specification, the order is correct, the directory and page number are clear, the scalar is accurate and concise, the storage period is accurately divided, and the files are neatly bound.

5. Documents and files should be filed before the end of April of the second year, and other files should be filed on schedule according to relevant regulations. Documents and archives should be handed over to the archives room before June of the second year, and other types of archives should be handed over according to relevant regulations.

6. The files filed in each office must be sorted and handed over to the archives room. Both parties shall check according to the handover catalogue and perform the signing procedures. The archives room should check the quality of the files of the reconciliation account, register and catalog them in time.

7. The archives room shall supervise, inspect, guide and help the filing of documents and other archives.

Six, the file statistics system:

1. Establish and improve scientific archives statistics to accurately reflect the quantity, quality and management of the archives of the unit.

2, the establishment of archives, data, equipment and other physical statistics and registration account, to achieve accurate figures.

3, adhere to the basic work of archives statistics, do a good job of original data registration at ordinary times, pay attention to the accumulation of statistical data.

4, every year to conduct a comprehensive inspection of all files, and make detailed records.

5. Gradually realize the integrity of statistical work, standardize statistical classification, and standardize basic statistical work.

Seven, the development and utilization of archives

1. Make full use of archives to serve education and teaching.

2, access to files must be kept clean and tidy, it is forbidden to alter.

3, the use of archives should be registered in time.

VIII. Inspection and Evaluation

1. Archives work should be included in the work plans of schools and departments, and the responsibilities and work standards of relevant personnel should be included.

2, this standard by the city community service center office to conduct a comprehensive inspection every year, and as the basis for the assessment of relevant departments and related personnel.