Article 2 The arrangement of cadres' files is one of the basic tasks of file construction. It is the work of identifying, classifying, sorting, cataloging, technical processing and binding the archival materials collected by each cadre, and constantly supplementing the contents of the archives on this basis.
Third cadre archives management departments at all levels shall, in accordance with the requirements of these rules and relevant regulations, carefully sort out the cadre archives under their management. Article 4 When sorting out cadres' files, they should be carefully identified, accurately classified, arranged in an orderly manner, with a clear catalogue and neatly bound. Through sorting, each volume of files can meet the requirements of completeness, truthfulness, orderliness, delicacy and practicality.
Article 5 To organize cadres' files, it is necessary to collect cadres' file materials in advance and prepare necessary articles and equipment such as roll paper, catalogue paper, lining paper, paper cutter, punching machine and sewing machine.
Article 6 Cadres' archivists must study the Party's principles and policies on cadres' work and professional knowledge on archival work, be familiar with the relevant provisions on cadres' archivist work, master the basic methods and skills of cadres' archivist work, and be responsible for organizing the work seriously. Article 7 The appraisal of cadre archives materials refers to the work of the cadre archives management department to examine the collected and archived materials, identify the authenticity of the materials, judge the preservation value of the materials, and determine whether they are classified into cadre archives.
Eighth identification of archival materials must be carried out in accordance with the spirit of the relevant documents of the central government, and in accordance with the "Regulations" and "Interim Provisions on the Collection and Filing of Cadres' Archives" and other relevant provisions.
Article 9 The appraisal work shall adhere to the viewpoints of historical materialism and dialectical materialism, analyze specific problems, and determine whether the materials are classified into archives according to their historical status, main contents, uses and preservation values.
Article 10 Specific methods for identifying archival materials:
(a) to determine whether the material belongs to the competent cadres and the contents that should be included in the cadre files. Found to have the same name, arrogance, or do not belong to the cadre file content, repeated materials, to clean up. For documents and materials with preservation value, they may be submitted to the archives or handed over to relevant departments for preservation. Important documents, articles, etc. , does not belong to the cadre files, if the organization does not need to keep, should be returned to me. If it has no preservation value and should not be returned to me, it should be registered and destroyed after being approved by the competent leader;
(two) whether the review materials are complete and complete. Generally, the materials for political review should include the review conclusion, investigation report, approval report, main supporting materials and personal confession. Generally, there should be a disciplinary decision (including exemption from disciplinary action), an investigation report, a superior approval, personal review or disciplinary opinions. The above materials belong to complete sets and must be complete; Every filing material must be complete. For materials with unclear head and tail, unknown source and unknown time, it is necessary to find out and indicate them before filing. Where the materials are unclear or unclear, the case cannot be filed;
(three) whether the review materials are complete. If it needs to be sealed by the organization, it shall be sealed by the organization. The comprehensive materials formed in the review conclusion, punishment decision, organization appraisal, democratic appraisal and organization appraisal shall be signed or marked by me after my meeting. The appointment and removal report shall indicate the approval authority, annotation time and document number of appointment and removal. The Examination and Approval Form for Going Abroad should indicate the mission and purpose of going abroad and the time of going abroad and returning home. For filing materials that do not meet the filing conditions and have incomplete procedures, they shall be filed after completing the formalities;
(four) the identification of cadres involves political and historical issues or other important issues, and the materials that need to be ascertained but not ascertained cannot be classified as cadres' files and should be handed over to the relevant organizations for handling;
(five) identification, found that the lack of relevant materials in the file, to timely register and collect supplementary. Eleventh archived materials must be classified according to the "Regulations on the Work of Cadre Archives".
Twelfth cadres' original files are composed of materials that reflect the situation of cadres historically and comprehensively. Its content classification:
The first type of resume materials: cadre resumes (books), resume forms, registration forms for cadres, workers, teachers, medical personnel, soldiers, students and other personnel, personal resume materials and renaming materials.
Autobiographies and autobiographical materials of the second kind.
The third kind of assessment (including self-assessment), inspection and assessment materials: various personnel registration forms with assessment as the main content, and organize the official assessment of cadres' performance materials; As the basis for the appointment, removal and transfer of cadres, the comprehensive materials are investigated in the form; Examination registration form, cadre inspection and democratic appraisal comprehensive materials.
Education, degree, academic performance, training and professional skills: registration form, examination form, graduation registration form, study (training completion) report form, academic certificate and examination registration form for selecting international students; Professional and technical post qualification declaration form, professional and technical post performance appraisal materials, professional and technical post appointment approval form, professional and technical post (title) change promotion approval form; Inventions and creations of cadres, achievements in scientific research, influential works and papers (such as winning prizes or being published in national newspapers).
The fifth kind of political review materials: investigation report, review conclusion, superior approval, my opinion on the conclusion, materials for checking and explaining the situation, and main supporting materials; Screening and reviewing conclusions (opinions and decisions), investigation reports, replies and related materials; Political examination materials such as joining the party, joining the league, joining the army, and going abroad; Change the nationality, age, nationality, organization review opinions, superior approval and the certification materials on which it is based.
Category VI of materials for joining the Party and the League: China * * Party's application for joining the Party, application for joining the Party (1-2 copies in a comprehensive system) and application for becoming a full member, China * * Party's party member registration form, decision not to register, organization approval opinions and the materials on which it is based; Democratic appraisal of party member's organizational opinions or party member's registration form, party member's main factual basis materials and organizational approval materials for dismissal or expulsion due to disqualification, resignation materials, and organizational opinions for canceling the qualification of preparing party member; China * * * Youth League volunteer book, application form, member registration form and withdrawal materials; Materials related to joining the democratic parties.
The seventh category of awards (including scientific and commercial awards) materials: registration forms of advanced figures, advanced exemplary deeds, awards, praise notices and other materials.
The eighth category of cadres violate party discipline, political discipline, national laws and other materials: punishment decision (opinions on exemption from punishment), verification report, superior approval, personal punishment opinions, inspection and confession materials; Informed criticism materials; Screening, reviewing reports, decisions, superior approval and my opinions; A judgment formed by a court trial, etc.
Ninth class cadre salary grade registration form, post salary change registration form, cadre salary adjustment approval form, grading settlement treatment approval materials; Report on appointment and dismissal of cadres (including attachments), approval form for appointment and employment, employment contract, approval form for renewal of employment, and dismissal materials; Approval form for retirement (resignation); Examination and approval forms for ranks and demobilized military cadres; Examination and approval form for personnel going abroad; Registration forms for party congresses, people's congresses, CPPCC meetings, representatives of workers, young women and other mass organizations, and representatives of democratic parties.
The tenth category of other materials that can be used by organizations for reference and have preservation value: disability physical examination forms and disability grade materials; News or obituary reports on the situation of cadres after death, eulogy (life), investigation report on abnormal death and suicide note about the situation, etc.
Thirteenth cadres file copy content, by the following main materials of the original, copy or copy:
The first kind of recent resume materials.
The main assessment of the third category, cadre assessment materials.
The fourth category evaluates and hires academic qualifications, degrees and materials for professional and technical positions.
The fifth kind of political and historical review conclusions (including screening and review conclusions) materials.
The seventh kind of incentive materials.
Eighth kinds of punishment decisions (including screening and review conclusions) materials.
Ninth kinds of appointment and dismissal reports and materials for examination and approval of wages and benefits.
Other types of redundant and important materials can also be classified as copies.
Fourteenth materials with overlapping contents can be classified according to their main contents or uses.
(1) resumes or resume forms with autobiographies, mainly autobiographies, belong to the second category.
(two) resume and resume are differentiated, mainly resume, belonging to the first category.
(3) Mainly use the registration form of cadres with appointment and removal contents, the inspection materials attached to the appointment and removal report or the main performance comprehensive materials, the salary grade promotion evaluation form, the evaluation rank evaluation form and other materials, which belong to the ninth category.
(4) Political and historical issues mixed with conclusions, investigation reports, disciplinary decisions and other materials belong to the eighth category; Those who have not been punished, mainly for political and historical problems, belong to the fifth category, and those who have been disciplined mainly belong to the eighth category. Fifteenth each kind of cadre archives materials, according to the internal relationship between the contents of the materials and the relationship between the materials or the time when the materials were formed, the class number and serial number are compiled in the upper right corner of each material, and the number of pages is written in the lower right corner.
Sixteenth basic ways to organize archival materials:
(1) According to the formation time of archival materials: Category I, Category II, Category III, Category IV, Category VII and Category X;
(2) According to the primary and secondary relationship of archival materials, they are classified into five categories, six categories and eight categories. Among them, the order of the fifth and eighth types of materials is: the approval of the superior, the conclusion or punishment decision, my opinion on the conclusion or punishment decision, the investigation report, the supporting materials, the materials I reviewed or explained, etc. The certification materials should be arranged according to the main problems proved by each material. The sixth kind of materials, the application for membership should be ranked before other materials for membership; The application for joining the party should be ranked before other materials for joining the party, and the party member registration form can be sorted in chronological order;
(three) the ninth category of materials can be arranged in chronological order according to the archival materials of cadres at different levels or relatively concentrated according to the nature of materials. The method of sorting according to the relative concentration of material attributes is: 1, materials of salary situation; 2. Appointment and removal materials; 3. materials for going abroad and leaving the country; 4. Other materials. Each material is arranged in chronological order of material formation.
Seventeenth each volume of cadre files must have a detailed catalogue of archival materials. The table of contents is an index to refer to the contents of documents, so it should be carefully compiled. Specific requirements:
(a) according to the category order and format of the catalogue of archival materials, fill in one by one;
(2) Fill in "Material Name" according to the material name. For materials without topics, it is necessary to draw up topics. The material title is too long, which can be simplified appropriately. To draw up or simplify the topic, we must accurately reflect the main content or nature of the material. If the topic of raw materials is inconsistent with the actual content, it shall be drawn up separately or indicated in the catalogue;
(3) "Material formation time" generally refers to the last time indicated by the material signature. The copied archival materials shall adopt the formation time of the original materials;
(four) fill in the "material number", with each complete material as one copy (including attachments); The page number of materials is calculated by page method, with one page on each side, and the materials and forms printed with page numbers are filled in with additional numbers;
(five) the writing directory should be neat, clear and beautiful, and it is not allowed to use ballpoint pen, pencil, red and pure blue ink to write the directory. After filling in the catalogue, check it accurately;
(six) when compiling the catalogue, after each catalogue, appropriate space should be reserved to supplement the archival materials. Eighteenth archives carrier deterioration or illegible handwriting, must be rescued. Rescue materials can generally be repaired, printed, copied, copied and other methods. All printed and copied materials must be carefully checked, indicating the copy unit and date.
Nineteenth when there is not enough material to make a copy of the file, you can choose the materials in the original to copy and save the copy, and the original must be stored in the original.
Twentieth in order to facilitate the binding, storage and utilization, and prolong the life of archival materials, some irregular, damaged, curled corners and creased materials should be treated technically. The main methods are as follows:
(1) Archival materials exceeding the specifications of 16 can be cut as appropriate without affecting the integrity of the materials and damaging the handwriting; Materials that cannot be cut must be folded. When folding, according to the specific situation of materials, horizontal folding, vertical folding, horizontal vertical crossing or trapezoidal folding should be adopted. Folded archival materials should be kept flat, and the text and photos should not be damaged, which is easy to read;
(two) the damaged, angular, wrinkled and less than 16 file materials, to be pasted. The main methods are: single-sided pasting, sandwich pasting, window pasting, fish scale or trapezoid pasting, tape pasting, etc. The pasted backing paper must be white paper. Paste and glue must be insect-proof and not corrode paper. The pasted archival materials shall be dried, and shall not be exposed to the sun or baked at high temperature;
(three) archive materials with narrow or damaged binding and no binding line should be edged. Punching and binding, not pressing words, not destroying material content;
(4) Remove metal products from archival materials, such as pins, paper clips and staples, to prevent oxidation and rust from damaging the materials. Twenty-first archives of each cadre must be bound into a book. The bound files are listed before the volume, and the material order is consistent with the list; The roll surface is neat, the whole roll is neat and flat, and the binding is firm and practical. The specific method is as follows:
(1) Check the contents and materials correctly;
(2) Arrange the whole coil. If the material conditions are good, the surroundings should be neat; If the conditions are poor, one side of the binding line should be aligned with the lower two sides;
(3) Make a uniform binding hole vertically on the left side of the material. Hole spacing specifications shall comply with the provisions of Annex I of the Regulations;
(four) all use the standard cadre files stipulated in Annex I of the Regulations. The name, birthplace and file number of the archivist shall be indicated in the file volume. The writing of place names shall not use homophones or nonstandard simplified characters.
Twenty-second cadres' files must be carefully checked after they are collated and bound, and can only be put into storage after passing the inspection. Twenty-third cadres archives staff must conscientiously implement the "People's Republic of China (PRC) Archives Law", "People's Republic of China (PRC) Law on Guarding State Secrets" and the relevant provisions of the cadre archives work, and strictly abide by the confidentiality system and the secrets of the Conservative Party and the state.
(1) No smoking is allowed when sorting files to ensure the safety of files;
(two) shall not be altered, extracted or forged files;
(3) The archival materials shall not be disposed of or destroyed without authorization. Archival materials removed in accordance with the regulations shall be registered and dealt with separately after being examined and approved by the competent leader.
(4) In the process of archival arrangement, we should strengthen the management of archival materials to prevent the loss of archival materials and the leakage of cadres' files. Twenty-fourth these rules shall be interpreted by the Archives Department of the Central Organization Department.