According to the work of the Youth Federation this semester, the regular project department is mainly divided into the following aspects: 1. Reorganization and integration of routine projects.
According to the principle of creating the brand effect of Shanghai Foreign Association and expanding the influence of Youth Association. The original 13 routine project is divided into two parts: public welfare and venues. Public welfare category:
Donation Center, Shanghai Foreign Language Library, Songjiang Library, Muscle Disability Center, Citizen Mailbox, Fulin Wuwen School for Children of Migrant Workers:
Shanghai Science and Technology Museum, Shanghai Art Museum, Shanghai Drug Control Office, Shanghai Zoo, Urban Planning Museum, Hongkou Library and Soong Ching Ling's former residence.
After reorganization and integration, different types of projects have clearer working routes, which improves the overall level and quality of volunteer service. Second, actively develop new volunteer service projects.
This semester, on the basis of the original volunteer program, venues such as Fulin Wu Wen School for Children of Migrant Workers, Shanghai Foreign Languages Library and Shanghai Museum were developed. According to the principle of expanding brand effect formulated at the beginning of the semester, we actively explored the idea of basing ourselves on Songjiang and facing Shanghai, and developed Fulin Wuwen School for Children of Migrant Workers in Songjiang District. At the same time, in order to cooperate with the general education in Shanghai, the Shanghai Foreign Language Library project was developed. Soong Ching Ling's former residence project was launched for Shanghai, and the major venues in Shanghai were basically covered by foreign volunteers. It not only laid a foundation for better publicity of volunteers in Shanghai and overseas, but also provided more choices and service opportunities for students in Shanghai and overseas. Third, actively organize and participate in the recruitment of new routine departments of the Youth Federation.
Nearly 500 people signed up for the recruitment of young volunteers in Shanghai this semester, and the scene was very hot. In this recruitment, the general project department is mainly responsible for the overall process design, and the specific implementation work is undertaken by the general project department, the secretariat and human resources.
In order to ensure the smooth progress of recruitment, the regular project department spent three days planning and solving the preparatory work in the early stage. During the interview, 7 students are arranged for on-site coordination and auxiliary work every day.
This year's regular project recruitment adopted the way of online registration. By the registration deadline of * * *, about 1.200 people participated in the registration, and more than 3,800 people chose to fill in the project.
Finally, after three days of interviews, the final suitable volunteers were selected. Fourth, strengthen system construction.
As the conventional project reform has just been carried out, the conventional project department has mainly adopted several system reform measures.
1. Strengthen the collective consciousness.
Different projects in charge do not mean that our department is not cohesive enough. We will strengthen the department's sense of belonging by holding regular meetings and summing up our work regularly.
2. Implement the personnel flow system.
As we have to undertake some temporary work in addition to regular projects, we set up a three-person mobile team to deal with temporary situations. Practice has proved that this effectively relieves the pressure of students in charge of venue projects, and also completes the cooperation with other departments.
3. Take measures to help high-level newcomers.
Since the regular project department is bound to face the replacement of the old and the new, after taking over the work of the regular project department, we discussed and formulated measures to help the new senior officials, that is, in order to familiarize the new officials with the specific conditions of the projects they will be responsible for in the future as soon as possible. Therefore, when introducing and arranging the specific work matters and other work arrangements of the venue, we should try our best to ensure that the new and old officials are present at the same time. And determine one-on-one successors and implement the responsibility system. Volunteer work was carried out in an all-round way, and students responded well.
This semester, public welfare projects were launched in an all-round way, and more than 400 volunteer positions were created in 6 venues. Some projects in the venues have been started, and other projects will be opened to volunteers in this winter vacation after coordination with various venues in Shanghai. It is estimated that no less than 300 jobs will be created. Moreover, the places for some volunteers to work in next summer vacation have also been arranged, and the progress is obvious. Six, to participate in other voluntary activities
Participate in volunteer activities of Expo English Club in Luwan No.1 Primary School.
After a semester's work, the regular project department has greatly improved the work efficiency of the regular project department through a series of reform and innovation measures, and at the same time, it has also enabled new officers to integrate and familiarize themselves with the working environment as soon as possible. I believe there will be better work results next semester. (2) Propaganda and Planning Department
As the propaganda and planning department of Shanghai Youth Volunteers Association, at the beginning of the new semester, I put forward the goal of our department at the departmental meeting, that is, to promote our activities in the first time and build a volunteer brand in Shanghai. Under the leadership of the dean, around this goal, the work of the department this semester mainly focuses on planning, publicity and news. After a semester of hard work, the publicity and planning department has become the window of the Youth Federation and the stage for volunteers to display their talents. I. Planning
1. At the beginning of the new school year, our department mainly plans the association's welcome party. It has always been one of our fine traditions for the Youth Association to welcome the new. With the concerted efforts of all departments of Qi Xin, we will arrange programs and imagine games, and strive to create our departmental culture in a relaxed and pleasant environment to make it a warm family.
2. The Volunteer Forum has been planned and started. There is no doubt that the planning of the volunteer forum has encountered many difficulties, but in any case, through the suggestions and discussions of all departments, the prototype of the volunteer forum has taken shape, including long-term plans, medium-term plans and short-term plans, which laid the foundation for the development of future activities. Second, publicity.
1. Recruit a new department. As soon as I got back to school, I threw myself into the process of recruiting new departments. We made enrollment brochures and posters overnight to attract new students and inject fresh blood into our department.
2. Recruit new routine projects. There are as many as 13 regular projects under the Youth Federation, which always makes us proud. However, whenever regular projects recruit people, our department is faced with a long and arduous task, and putting up posters has become a busy thing after class. But every time I see a poster full of people, I feel a sense of satisfaction.
3. Special Olympics follow-up activities. The Special Olympics ended with a bang, and when we were still immersed in the memories of volunteers, we started our work again. Collect touching stories of outstanding volunteers, collect wonderful photos in volunteer activities ... collect, sort out and summarize, and look at thick materials. We are happy and moved together.
4. Fundraising activities of German Department. Gu Jiaqu's illness has been affecting us, from collecting information, to promoting posters and news, to shouting in front of stalls in the canteen, and finally to collecting money from classmates and teachers in the department and class. We cheer and pray for Gujiaqu in our own way. Third, news.
1. Campus News Network. From the initial unfamiliarity to the timely update of the activities of the Youth Federation, the campus news network has become the best platform to connect us with the majority of students. Our reporters personally participate in each activity, and provide first-hand information on volunteer activities after collection, writing and review.
2. Shanghai Youth. It is necessary to exchange information with Shanghai Youth Volunteer Edition once a week. With the collection of regular materials, we hope more students can get to know us through more channels.
3. Blog of Shanghai Youth Association. With the establishment of the portal website of Shanghai Youth Association, the Youth Association blog has become an intermediate bridge. When the website is not perfect, we will publish our activity information, recruitment information and results to the blog in time, so that the information between the Youth Federation and the students can flow smoothly. Fourth, others.
1.07 bridge world championship volunteers. This is my first time to participate in a large-scale activity as a team leader. In the process of communicating with teachers, bridge players and volunteers, there are excitement and joy, as well as setbacks and grievances, but in any case, I have gained a lot from it. The friendship between classmates and athletes, more importantly, I realized the responsibility as a team leader and the dedication as a volunteer, which benefited me for life.
Volunteers will be opened on Line 2.9. This is the first time that I am in charge of a volunteer activity. In less than two days, I have been experiencing and growing constantly, from recruitment to contact, from contacting the shuttle bus to taking a personal leave. (iii) Secretariat
According to the working purpose and development direction of the YMCA, the secretariat cooperates with the work of various departments, completes the established tasks, organizes certain volunteer recruitment activities, and advocates the unity and cooperation of various departments. The specific work of this semester is carried out in the following aspects: 1. Central work.
The functions of various departments in the Secretariat have their own particularities. The important task is to complete the upload and release work between the president and various departments, convey the president's decision to various departments in time, and assign the work of each department. At the same time, it is necessary to reflect the situation of each department to the president in time and coordinate the tasks of each department in the activities in case the president makes timely work adjustments. The pivotal work of the secretariat is very important to the operation of the whole association. This year, this work was completed seriously, which enabled the work of the Student Union to proceed smoothly. Second, management.
1. The management secretariat of the Youth League is responsible for a large part. After the establishment of the association, it is necessary to refine the functions of departments, clarify the division of labor, and adjust various departments to make the youth association a combative whole.
2. The daily affairs management of the Association. The association holds a regular meeting once a week to sum up the work of the week, and the secretariat arranges the files. Coordinate and adjust the current activities and make the work plan for next week.
3. Commodity and financial management. Most of the funds and articles of association are managed and filed by the secretariat. When holding an activity, the budget must be submitted to the secretariat, and the funds can only be received after the approval of the secretariat. The Articles of Association shall not be misappropriated without the approval of the Secretariat.
The secretariat will be serious and responsible for the management work and get the approval of the chairman. Third, student activities.
Mainly to assist the activities of various departments, because the division of labor is not separated, we not only do our job well, but also give strong cooperation to other departments when organizing activities. The secretariats of activities organized by ministries and commissions participate in the planning and implementation in order to provide mediation assistance. At the same time, it is necessary to understand the specific situation of the activities and the performance of officials, and do a good job of filing. The pre-activity plans and post-activity summaries of various departments should be sorted out and submitted to the secretariat for filing.
The above is the general work of our department this semester. There are some outstanding points in the work of the secretariat, but there are also some shortcomings. We will sum up our experience in time, make up for our shortcomings and make the work of the Secretariat better. The secretariat is an important functional post newly established by the Youth Federation this semester. Co-ordinate, coordinate and supervise the work of the association, and be responsible for the management of logistics, archives, internal systems and daily affairs. Reasonable arrangement of working hours for the president and various functional departments, ensuring efficiency and better serving the association are the center to promote the smooth progress of the whole work.
The job description is as follows:
First, implement the president's resolutions, carry out the tasks assigned by the president, and supervise the work of various functional departments.
Second, complete the daily affairs of the association, including archives, logistics and document management. , and implement the implementation of the internal system of the association.
Third, give play to the coordinating role of the Secretariat. Including the work and relationship between coordinators and functional departments, functional departments and ministers, to enhance the overall cohesion of the association through various channels and make it work more effectively.
Fourth, give play to the role of a bridge, feed back the information of various departments in time, enhance the communication and exchange between ministers, and make them better improve their work and serve the association. (4) Human Resources Department
The Human Resources Department is a newly added department in this semester, and its main purpose is to establish the information management system for young volunteers of Shanghai International Studies University, which has achieved initial results. As an extension of the former General Department, the Human Resources Department also inherited the responsibilities of the General Department. Therefore, the work of the human resources department this semester is mainly divided into two parts: volunteer information system (dealing with machines) and daily manpower allocation and mobilization (dealing with people). It will be explained in detail in blocks below. 1. About volunteer information management system
At present, the Youth Federation aims at paperless office, and has very high requirements for the management of volunteer information. After going through the arduous process of manual entry of more than 3,000 volunteer information by department officers in the police station during the Special Olympics, I learned that Peking University Youth Federation saved a lot of manpower by using online registration. One of the important tasks of the human resources department this semester is to establish and improve the volunteer information management system. The function of the system should not only meet the requirements of online registration of volunteers in regular and large-scale activities, but also be responsible for recording the activities that volunteers have participated in, so as to reduce the workload of Youth Federation officials, improve work efficiency and provide convenient channels for volunteers at home and abroad to participate in the work of the association.
At the beginning of the semester, with the cooperation of the network department, the system version V 1.0 was put into trial operation, and the situation was good. Subsequently, the Youth League Committee funded the purchase of website space for the system, and launched it with sisuvolunteers.com.cn as the domain name. At this time, it is the recruitment of volunteers for regular projects, so the system is officially put into use as the task of online registration and registration for regular volunteers. After this online recruitment, this system shows its advantages, that is, it does not need to print the registration form or manually enter volunteer information. All the work is done by volunteers online, which greatly reduces our workload. According to statistics, * * * has more than 3000 volunteers registered to fill in the project volunteer. After the recruitment, our department made a summary, put forward new requirements for the system, put forward amendments to some details, and began to design V2.0.
After hard work, the beta version of V2.0 was officially launched one month later. The biggest advantage of this version is that it adopts a new program architecture, and it is easier to add functions later. At the same time, this version also provides many practical functions. At this point, the volunteer information management system is basically perfect, including the following functions: 1. Volunteer information.
It contains the basic information needed for volunteer recruitment. Version 2.0 has added household registration address, fixed telephone number, language ability and other information, which can be added as needed in the future. In addition, according to this information, we can count the basic situation of foreign volunteers and provide some data basis for foreign recruitment units. Second, online declaration.
Registered volunteers can sign up for various volunteer activities offered by associations and colleges. The final volunteer list can be directly exported by the administrator. The number of places allocated to colleges by Tzu Chi Association can be independently declared by college administrators. Third, the activity record
After the activity, the administrator will add activity records for volunteers, and volunteers can view these records immediately. In the future, volunteers only need to export these activity records from the system and stamp them in the Youth League Committee to get recognition. Fourth, mass notification.
In the past, it was a manual phone call to recruit volunteers and inform the interview and admission results. Now you only need to send a mass notification to volunteers in the system, and clearly tell them when to log in and when to inquire when to recruit, so you can save the work of manual notification. At the same time, because the cost is almost zero, we can send a refusal notice to the accepted volunteers, provide adjustment information, and reduce misunderstandings about volunteers. Five or three levels of management
On the third floor are the Youth Federation, colleges and volunteers. Volunteers have the functions of modifying basic information (part), applying for volunteer projects online and viewing activity records. College administrators have the functions of modifying all information of volunteers, adding records of home activities and filling in volunteers. Tzu Chi Association has the right to manage all volunteers and colleges. 2. About the traditional human resource management
Our department has also made its own efforts on other human resources allocation issues. For example, the youth league's address book includes all the specific information of ministers and officials; Call the site to coordinate the recruitment of new routine projects, help the charity sale to donate money to Gujiaqu, recruit volunteers for long-distance running in winter, apply for credit cards, issue volunteer certificates, coordinate the commendation meeting of volunteers for Special Olympics, recruit volunteers for Beijing Olympic Games, and try out volunteers for Metro Line 9.
The work of the human resources department is trivial, but every officer gives full play to his functions and actively cooperates with the activities of the Youth League Committee.
It is true that there are still various problems in this semester's work, some of which have not been successfully completed, and the human resources department has not been able to find the position of the department, which will be strengthened and improved in the next semester's work. You are abstracting it.