Introduction: Material purchasing cost refers to the purchasing cost of goods. What I collected for you is the management method of office material procurement, I hope it will help you!
Chapter I: Measures for the Management of Office Materials Procurement This system is formulated to further standardize the procurement, management, collection and use of materials in this unit, advocate thrift, eliminate extravagance and waste, reduce administrative costs, improve work efficiency, prevent unhealthy practices and corruption in the process of material procurement from the system and source, make material procurement fair, open and transparent, and better safeguard the interests of the unit.
First, the scope of material procurement
Office equipment (including office desks and chairs, computers, air conditioners, filing cabinets, water dispensers, etc.). ); Sporadic office supplies (computer consumables, paper, daily office consumables, etc. ); Maintenance (including buildings and equipment), engineering, services, etc.
Second, the principle of material procurement
Material procurement should be carried out in batches as far as possible, and bulk material procurement should be carried out by bidding. Material procurement should strictly implement the relevant provisions of the People's Republic of China (PRC) Municipal Government Procurement Law and centralized procurement of government materials, adhere to collective discussion and public bidding, and supervise the price and quality of commodities.
Third, the material procurement method
1. For commodities that meet the requirements of government bidding and purchasing, the department will issue a written report, and after the collective research of the Party branch agrees, the Finance Department and the General Department will send people to conduct bidding and purchasing in conjunction with the government procurement center according to the procedures.
2, sporadic office supplies and daily general goods procurement by the required departments to fill in and submit the goods procurement approval form, department head signed, submitted to the general department, the general department is responsible for the audit, summary, preparation of procurement plans, submitted to the leaders in charge or the main leaders for approval, the general department to arrange procurement.
3. In principle, goods must be purchased by two or more people. Record the purchase, acceptance and distribution of goods.
4. The financial department will not reimburse the items purchased without the approval of the department.
Four. Picking: The manager shall fill in the Picking Sheet for Approval of Office Supplies Procurement, and only after it is signed by the competent leader and reported to the competent financial leader for approval can the sporadic office supplies be uniformly picked up from the General Department.
5. Maintenance (including buildings and equipment): the department shall give the opinions and maintenance budget first, and report it to the competent leader for approval if it is less than 1 1,000 yuan, and report it to the competent engineering construction leader for approval if it is more than 1 1,000 yuan. Housing maintenance, line renovation and other budget and final accounts, before the implementation and settlement, to be reviewed by the Party branch.
Six, material management
1, all the property and materials of the institution are classified, numbered, catalogued and registered by the financial office, and a ledger is established, which is uniformly distributed to all departments by the General Department according to the needs of the work.
2, a large number of office supplies and office equipment by the financial office commissioned by the regional government procurement center unified procurement warehousing, sporadic office supplies by the general department procurement. Office workers receive office supplies in a quota system, and no matter how many, they must register and sign.
3, adhere to the property, materials storage and acceptance system. All purchased items must be checked and accepted by the financial office, and registered in the warehouse, and the property can only be recorded if it matches.
4, the use of office supplies should firmly establish the idea of saving glory and wasting shame, in daily work, advocate saving every piece of paper, every nail, every drop of ink, every penny, and strive to reduce office costs.
5. Articles should be used for work and not for personal use; Don't throw it away at will.
6, for high-grade durable office supplies, all departments should try to coordinate with each other to borrow, generally do not repeat procurement. When the office equipment fails in use, the original purchaser is responsible for coordinating and contacting the return, warranty, maintenance and accessories.
7, all employees from this unit, need to go through the relevant property transfer formalities to the general department, to go through the formalities of transferring.
Chapter II: Measures for the Administration of Office Materials Procurement Chapter I General Provisions
Article 1 In order to standardize the material procurement of the College, improve the efficiency in the use of funds, ensure the engineering quality, safeguard the interests of the College and promote standardized management, these Measures are formulated in accordance with the spirit of the Bidding Law of People's Republic of China (PRC), the Measures for the Administration of State-owned Assets of Administrative Institutions in Henan Province and the Measures for the Administration of Bidding and Purchasing of Henan Institute of Science and Technology, and in combination with the actual situation of the College.
Article 2 These Measures are applicable to the procurement of various materials in the College, including instruments and equipment, books and materials, office supplies, experimental consumables, equipment maintenance, activities, prizes and materials printing, etc.
Chapter II Rights and Obligations
Article 3 The Logistics Department is responsible for daily office supplies, equipment maintenance and data printing. Daily office consumables shall be purchased in a unified way, and a daily consumables collection system shall be established.
Article 4 Administrative office equipment (computers, printers, furniture, etc. ) and teachers' prizes are the responsibility of the college office.
Article 5 The Academic Affairs Office shall be responsible for teaching equipment, examination materials and teaching materials. Among them, the purchase of teaching materials shall be handled in accordance with the Management Measures for the Selection and Evaluation of Teaching Materials in the New College of Henan Institute of Science and Technology. The teaching experiment consumables are specifically responsible by the teaching departments and supervised by the Academic Affairs Department.
Article 6 The scientific research departments shall be responsible for scientific research instruments, equipment and consumables for scientific research experiments.
Seventh student activities and student prizes according to the nature of the activities by the Youth League Committee, the student department or the host department.
Article 8 Books and materials other than teaching materials shall be kept by the college library.
Chapter III Procurement Plan
Ninth units according to the annual normal material procurement budget, after demonstration by the procurement department, list the procurement plan; If the temporary projects not included in the budget need to be purchased, the corresponding responsible departments should list the activity plan and the goods procurement plan before the activities are carried out. After the purchase plan is confirmed, fill in the purchase approval form and report it to the competent leader for review.
Tenth projects with a one-time purchase amount of less than 6.5438+0 million yuan can be implemented only after being approved by the leaders in charge; Projects with a one-time purchase amount of more than 10000 yuan but less than 30000 yuan can be implemented only after being reviewed by the leaders in charge and reported to the dean for approval (among them, student work and party affairs purchases need to be reviewed by the leaders in charge and reported to the secretary for approval); Projects with a one-time purchase amount of more than 30,000 yuan or not included in the financial budget of more than 654.38+0,000 yuan can be implemented only after being approved by the meeting of the hospital affairs office.
Chapter IV Procurement Methods
Article 11 Procurement methods are divided into: departmental procurement, inquiry procurement, bidding procurement and single-source procurement.
Twelfth one-time purchase of goods within 5000 yuan and the unit price of goods below 1000 yuan, the use of departmental procurement.
Thirteenth one-time purchase of goods in the amount of 5000 yuan to 30 thousand yuan or the unit price of goods in 1000 yuan, the use of inquiry procurement.
Fourteenth one-time purchase of goods in the amount of more than 30 thousand yuan, the use of tender procurement.
Fifteenth meet one of the following conditions, you can apply for single source procurement:
Can only be purchased from a sole supplier;
In case of unforeseen emergency, it is impossible to purchase from other suppliers;
It is necessary to ensure the consistency of the requirements of the original purchased items or supporting services, and it is necessary to continue to purchase from the original suppliers. The total amount of additional funds shall not exceed 10% of the original contract purchase amount.
Article 16 If experimental teaching is carried out by relying on the relevant colleges of Henan Institute of Science and Technology, the teaching experimental consumables shall be purchased by the departments, and the purchasing personnel shall be arranged by the relevant colleges of Henan Institute of Science and Technology, and the relevant persons in charge of the corresponding departments of the New Academy of Sciences shall participate.
Chapter V Procurement Organization
Article 17 When purchasing by departments, the requisitioning department shall arrange personnel to purchase, and if the planned purchase amount exceeds 1 000 yuan, two people must be arranged to go out to purchase together.
Article 18 When purchasing by inquiry, the Logistics Department shall organize an inquiry purchasing team. The inquiry procurement team consists of the leader in charge, the supervision and audit department, the logistics department and the purchasing department, with the leader in charge as the team leader. There are not less than three suppliers for inquiry, and each supplier provides company qualifications and product quotations. After voting, the inquiry purchasing team determines the appropriate supplier, fills in the inquiry record form, and submits it to the dean for approval, and the supplier supplies the goods.
Nineteenth bidding, the college can organize bidding, can also entrust the assets department of Henan Institute of Science and Technology for bidding, by the leaders in charge and department heads according to the situation, submitted to the dean for approval and decision. However, if the amount of one-time purchased items is more than 654.38+10,000 yuan or the unit price is more than 30,000 yuan, the meeting of the hospital affairs office will formulate treatment opinions.
The procurement organized by the College is organized by the Logistics Support Department, and bidding is conducted according to the bidding process of Henan Institute of Science and Technology.
Entrust the Assets Department of Henan Institute of Science and Technology to bid, and the Logistics Support Department communicates with the Assets Department of Henan Institute of Science and Technology to submit the project procurement progress to the Assets Department of Henan Institute of Science and Technology, which will organize it.
Article 20 When purchasing from a single source, the Logistics Support Department shall organize the establishment of a negotiating team, and the number of members of the negotiating team must be an odd number of three or more, among which the number of experts should account for more than two thirds of the total, and the representative of the purchaser should be one of the team members. After the negotiation team reaches an agreement with the supplier, the purchaser must recognize the negotiation results and fill in the Single Source Procurement Audit Form.
Article 21 For the printing of all materials in the college, the logistics support department, the supervision and audit department and the college office will form a team to determine the designated printing unit outside the school through inquiry and sign a fixed-point printing framework agreement. The number of off-campus designated printing units shall not exceed 3, which shall be determined once every two years. The printing center of Henan Institute of Science and Technology is the designated printing unit of the school.
When each unit needs to print materials, it must be approved by the leaders in charge. If there is no secret requirement, the leaders in charge and the logistics support department will make unified arrangements and choose the printing place according to the situation. Confidential materials shall be directly printed by the responsible unit to the designated printing unit. The logistics department is responsible for centralized settlement of printing expenses on schedule.
Chapter VI Acceptance and Management
Twenty-second department procurement and single source procurement, led by the person in charge of the unit, organize the personnel of the department to verify, register and fill in the goods receipt.
Twenty-third procurement by way of inquiry and bidding shall be accepted by an inspection team composed of personnel from the supervision and audit department, the leaders in charge, the college office, the person in charge of the procurement department and the goods using unit. Fill in the acceptance report after acceptance.
Article 24 According to the scope of duties in Chapter II, articles shall be managed and distributed by corresponding departments, and distribution records shall be kept. Durable goods with a unit price above 800 yuan need to be registered with the logistics department for fixed assets.
Chapter VII reimbursement
Twenty-fifth the applicant shall sort out the reimbursement materials, including the purchase approval form, invoice, purchase contract or purchase list, fixed assets registration form, etc. Reimbursement procedures shall be implemented in accordance with relevant financial regulations of the College.
Chapter VIII Supplementary Provisions
Article 26 The Logistics Department shall be responsible for the interpretation of these Provisions.
Twenty-seventh the provisions shall come into force as of the date of issuance.
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