Hirohiro kumi

Information is the precious wealth and hard cornerstone of secretary's writing, and it is the essential raw material for all spiritual products. Information is of great significance to secretarial workers. The secretary's thoughts are extracted from information, the truth is expounded from information, and the experience is summarized from information. In today's information age, it is particularly important to collect and accumulate information. Every secretary should conscientiously do this work and ensure that information is collected in an orderly way, so as to write a good manuscript with accurate tension, informative materials and rich content.

First, the significance of data collection

Data are different forms of historical records in various media such as words, images and sounds formed in past and present practice. The materials record the real course and research results, which are the crystallization of the wisdom of the majority of writers and have precious historical value. It can provide scientific basis and reference for secretary writing. Collection is the premise and condition of obtaining information, from scratch, many a mickle makes a mickle; Preservation is the basis of data formation, and the purpose of preservation is to better consult the data. Rich in information, the secretary can easily write articles; On the contrary, if there is a lack of information, it will be stretched and built behind closed doors. Therefore, the collection and accumulation of information plays an important role in secretary writing.

Second, the significance of the secretary to collect information

Data is an important information resource, an inexhaustible source of secretary's writing, and strong evidence of leadership decision-making, so it is of great significance for secretaries to collect data.

First of all, the information collected by the secretary can provide a strong basis for official document writing. Secretary's research on materials is a powerful measure to improve the quality of writing, an urgent need to improve the scientific level of official documents, an embodiment of the law of writing development, and an internal demand for the development of secretarial career. With the reform and deepening of secretarial work, learning materials has become a part of the secretary's writing ability. Leaders can't write speeches, put forward ideas and make suggestions without learning materials, and find bright spots from the materials, which provides a strong guarantee for the writing of documents.

Secondly, collecting data is an indispensable part of the research. Investigation and research is an important way for organs to go deep into reality, contact with the masses, understand and reflect social conditions and public opinion, and understand the implementation of party and state policies. The mission of research work is great. Research is perfected in multi-angle argumentation, thought in repeated deliberation, and purified in careful writing. The writing of its achievements needs excellent and complete first-hand materials, which is called "seven points for research materials and three points for concentrated writing". Only through on-the-spot investigation and giving full play to the advantages of intelligence can a secretary improve the writing quality, turn the investigation results into practical results and provide reference for the scientific decision-making of the party and the government.

Third, the information collected is a reference for making a work plan. When making a work plan, a secretary needs to study the main points of work, select the right angle, establish the scope and make it scientifically. In the process of making plans, secretaries can deeply understand the advantages and disadvantages of their own work, lead the work direction and carry out macro-control on secretarial work. By collecting relevant information, integrating and combing, and comprehensively analyzing materials, it is conducive to the smooth progress of the secretary's work plan, forming a strong joint force of internal and external integration, up and down linkage and collaborative research.

Finally, collecting information can provide rich experience for the meeting. Writing, dealing with affairs and holding meetings are three essential skills for a secretary. All kinds of meeting documents are the essence of the collective word-for-word scrutiny by the secretariats and research offices of various organs and organizations. The speeches and speeches of leaders are also tailored for the meeting, and there are many unique viewpoints and spirits worth understanding. Preserving these materials with practical value can not only provide rich information services for holding large-scale conferences in the future, but also greatly enrich the connotation of conferences.

Third, the way the secretary collects information.

Data collection is a tedious and meticulous work. All kinds of information are available at present. In order to collect comprehensive and valuable materials, the secretary must use various methods flexibly, absorb and comb through multiple channels, angles and forms, and establish his own "material library". Only in this way can we improve the ability to control words, give full play to the functions of staff assistants and government services, and then ensure the smooth implementation of government decrees. The author thinks that there are several ways to collect data:

(1) Read widely and collect carefully. Reading a lot of useful books can consolidate the writing foundation and strengthen the inner details. There is always a book in my heart and flowers in my pen. The improvement of writing ability was not built in a day, and there is no shortcut. The key lies in diligent study and practice, collecting materials, accumulating writing experience and exploring writing skills. Only in this way can many a mickle makes a mickle. Xunzi said in "Encouraging Learning": If you don't accumulate steps, you won't reach a thousand miles, and if you don't accumulate small streams, you won't be a river. I usually read a lot of books and masterpieces. When drafting a manuscript, I can quote classics and create tidbits.

(2) cutting and pasting newspapers and periodicals to refine the content. Articles in newspapers and periodicals have strong timeliness, high policy level, and cutting-edge viewpoints and theories, which can reflect new achievements and new trends in time. Therefore, the secretary should cultivate the habit of reading carefully, do a good job in scrapbooks, classify and store articles collected from newspapers and periodicals from the perspective of special topics, compile them into sets, refine the content, indicate the source, and facilitate reference and research. Although collecting information is hard work, people who really learn can't do without extracting information from newspapers and periodicals. This is the experience. A secretary should be good at absorbing the essence from newspapers and periodicals, be able to "participate" in thinking for a long time, and "find" the key points in service leadership.

(3) Read through the documents and summarize them carefully. Master the line, principles and policies of the party and the state, pay close attention to the important documents of the central government and the spirit of the important speeches of leading comrades of the central government, pay attention to the instructions and reports of lower levels, and understand the correspondence and telegrams, various internal reference materials, briefings and special reports of organs at the same level. Summarize and understand the useful parts and keep them in mind for reference, so as to summarize and refine the opinions and opinions that are instructive to the overall work.

(4) Take notes at any time and carefully organize them. In normal work practice, the secretary should always observe, pay attention everywhere, and record what he sees, thinks, feels and realizes at any time. Xu Xiake, a famous traveler in Ming Dynasty, traveled all over the world. In order to get accurate first-hand information, no matter how bad the environment is, how tired he is and how bad the conditions are, he mostly travels on foot, wears Dai Yue's coat and sleeps in the wind. Every time he visits, he keeps a diary and puts it in his bag. Over time, he accumulated a lot of experience, and carefully sorted it out, becoming a travel book, leaving valuable wealth for future generations. Taking notes is an important means to observe the reality and accumulate creative materials, which not only exercises the writing skills, but also deepens the memory of the materials. A secretary must have a sense of role and sensitivity to things, be quick-thinking and diligent, and be good at taking notes at any time and place.

In addition to the above paths, there are other collection channels: archives are historical records, and a large number of historical materials can be used for reference in practical work; Memorabilia is the most original and accurate first-hand information, which records the whole story of local events in detail. Download and save valuable information on the Internet to a folder for emergencies; In addition, newspaper indexes, newly published essays in a certain field, and year-end graphic catalogue are also of great reference value and worth collecting.

Four, the secretary to collect information requirements

Collecting information is an arduous writing project. We should have certain literacy and take effective measures to ensure the integrity and systematicness of data. Generally speaking, the following requirements should be observed when collecting:

(a) loyal to the facts, objective and accurate. The secretary should be cautious when collecting information, pay attention to the actual situation, and ensure that the information is true, reliable, complete and comprehensive. "It's better to write an empty article than to sit on the bench for ten years", and we should choose between removing the false and retaining the true and removing the rough from the vast amount of information. Only when the sources of data are authoritative can we deeply explore history and truthfully explain the background. Therefore, every detail, every number, every name and every time of the materials must be approved, without personal opinions, loyal to the facts, objective and accurate.

(2) Clear objectives, be brave in innovation, and secretarial staff should be "diligent in eyes, ears and hands" when collecting information. Eye diligence is manifested in extensive reading, massive reading and information accumulation; Listening attentively refers to paying attention to daily news reports and various forms of speeches and capturing useful information and materials; Manual attendance is to copy and record frequently, refine the essence and take notes in time. Secretaries should innovate in discourse system, writing content and creative methods, fully embody new achievements, optimize the allocation of information resources, complement each other's advantages and realize value reconstruction.

(3) review the past and learn new things, and strengthen consolidation. As the saying goes, "Remember without looking at a gust of wind, and remember without looking at it." At present, all kinds of knowledge are updated quickly. The secretary should keep pace with the times, grasp the wind direction, be quick and persistent, win the initiative, often receive reading information, strengthen consolidation, avoid being shelved, and ultimately be in vain. Tian Jiaying, the secretary of Mao Zedong, has a low academic background, but has been good at collecting and writing for a long time, learning new things by reviewing old ones, consistently, and finally becoming everyone.

(4) The classification is clear and straightforward. On the basis of extensive possession of information, the secretary should also do the following: First, make a detailed analysis and know fairly well. Put the same content and related data together, make it systematic and organized, so as to call the data easily. Second, the label is clear and easy to find. Establish index entries in chronological order to facilitate future query and judgment. Third, the title is refined and beautifully bound. Summarize and refine the title of each paragraph of written material to make it complete, clear and orderly, and enhance the practical operation; In addition, we should also pay attention to the exquisite binding, easy to carry and durable.

(Author: Research Office of the United Front Work Department of the Central Committee)