The first part: the common format and model of meeting minutes
A meeting minutes usually consists of three parts: title, text and signature.
There are two kinds of titles, one is the name of the meeting plus the minutes of the meeting, such as the minutes of the national rural work conference. Second, the organ that held the meeting added contents and minutes, such as the minutes of the meeting of the Provincial Economic and Trade Commission on turning enterprises around.
The text of the meeting minutes generally consists of two parts.
(1) Overview of the meeting. It mainly includes the meeting time, place, name, host, participants and basic agenda.
(two) the spirit of the meeting and agreed matters. Minutes of executive meetings, office meetings and daily work meetings generally include meeting contents and agreed items, and some can also outline the significance of agreed items. The minutes of working meetings, professional meetings and symposiums often contain experiences, practices, opinions, measures and requirements for future work.
Signed it. Including signature and time. The signature is only used for the minutes of the office meeting, the full name of the leading organ holding the meeting in the department, the year, month and day written below, and the official seal is affixed. The minutes of the meeting are generally not signed, only the time is written, and the official seal is affixed.
Second, the format and writing of meeting minutes
Meeting minutes are generally divided into two parts. The first part at the beginning should generally indicate the general situation of the meeting, including time, place, session, organizer, list of people attending and attending the meeting, moderator, agenda and progress of the meeting, and overall evaluation of the meeting. The second part is the central part of the meeting minutes, reflecting the main spirit of the meeting, discussion opinions and matters to be solved. According to the nature, scale and topic of the meeting, there are several ways to write it:
(1) centralized overview method. This way of writing is to describe and explain the basic situation of the meeting, the main issues discussed and studied, the understanding of the participants and related matters agreed upon (including measures, methods and requirements for solving problems, etc.). ) generally speaking. This writing method is mostly used to hold small meetings, the topics discussed are relatively centralized and single, the opinions are relatively unified, it is easy to implement and the text length is relatively short. If there are many topics at the meeting, you can list them in articles.
(2) Item by item narrative method. When holding large and medium-sized meetings or meetings with many topics, it is generally necessary to adopt the method of item-by-item narration, that is, divide the main contents of the meeting into several main topics, and then write them out separately with labels or subtitles. This kind of writing focuses on horizontal analysis and elaboration, with relatively comprehensive content and meticulous questions, often including the analysis of purpose, significance and current situation, as well as the elaboration of objectives, tasks, policies and measures. This summary is generally used for grassroots meetings that need comprehensive understanding and in-depth implementation.
(3) summary of the speech. This way of writing is to sort out the typical and representative speeches at the meeting, extract the main points of content and spiritual essence, and then elaborate them separately according to the order of speeches or different contents. This way of writing can reflect the opinions of the participants more truly. Some meeting minutes that need to know the different opinions of the participants according to the arrangement of superiors can be written like this.
Model document meeting minutes Part II: Meeting minutes are official documents that record the main spirit and agreed matters of the meeting and require the participating units to abide by and implement them. This paper introduces the meaning, characteristics and classification of meeting minutes.
First, the significance of meeting minutes
Meeting minutes are a kind of official documents that record the main spirit and agreed items of the meeting and require the participating units to abide by and implement them. The official documents of party organs and administrative organs all use the minutes of meetings as the legal language.
The China * * * document processing regulations, meeting minutes:
Used to record the main spirit and agreed items of the meeting.
The Measures for Handling Official Documents of State Administrative Organs stipulates that the minutes of the meeting:
It is suitable for recording and conveying meeting information and agreed matters.
Second, the characteristics of meeting minutes
1. Documentary content
Meeting minutes are official documents compiled according to the purpose, agenda and resolutions of the meeting, and are the documentary of the basic situation of the meeting. The writer of meeting minutes cannot change the matters agreed at the meeting, let alone the decisions reached and formed at the meeting. In addition, the author can't comment on the content of the meeting. In short, the minutes of the meeting must truthfully reflect the basic situation of the meeting and convey the matters agreed upon and the resolutions formed at the meeting.
2. Generality of expression
Meeting minutes do not record all the contents of the meeting, but should be comprehensive, general, selective and focused. The minutes of the meeting focused on the main participants, the basic agenda, the main viewpoints of the participants, what knowledge was finally reached and what decisions or resolutions were formed. Don't keep a running account.
3, the role of guidance
Due to the documentary characteristics of meeting minutes, it has the function of voucher and reference. At the same time, most meeting minutes have the function of guiding the work. It should convey the situation and spirit of the meeting, and require the participating units and relevant departments to carry out their work on this basis and implement the matters agreed at the meeting.
4. The particularity of appellation.
Meeting minutes are generally written in the third person. Because meeting minutes reflect the collective will and intention of the participants, they are usually called &; Ldquo meeting rdquo as the subject of expression,&; The ldquo meeting held that &; Rdquo, and. The ldquo meeting pointed out that &; Rdquo, and. The ldquo meeting decided &; Rdquo, and. Ldquo meets the requirements &; Rdquo, and. Ldquo conference call &; Rdquo equality is the expression of the particularity of appellation.
Third, the classification of meeting minutes.
There are many kinds of meeting minutes, which can be divided into office meeting minutes, work meeting minutes, discussion meeting minutes, experience exchange meeting minutes, academic meeting minutes and so on.
According to the contents agreed at the meeting, it can be divided into: comprehensive meeting minutes, special meeting minutes, etc.
According to the tasks and requirements of the meeting, it can be divided into: resolution meeting minutes, notification meeting minutes, agreement meeting minutes, discussion meeting minutes, etc.
In fact, every meeting minutes can be classified from different angles. Now several common meeting minutes are described as follows:
(1) Office Meeting Minutes
Office meetings, also known as regular meetings, are usually held on a fixed date every week (or half a month, January, etc.). ) The members of the leading bodies of government agencies and units shall study the work arrangement and progress of government agencies and units. Minutes that record the discussions and agreed matters of such meetings are called office minutes. It is a document compiled by the meeting secretary and signed by the meeting host after the meeting. It is an internal document that reflects the collective leadership activities, major decisions and daily work.
(2) Work meeting record
Also known as resolution meeting minutes and indicative meeting minutes. It is a meeting minutes with decisions, resolutions or agreed matters formed by the meeting as the main content. In order to solve or coordinate some practical problems in the work, the relevant units and departments are convened to hold a special work meeting. After the meeting, the matters discussed and agreed at the meeting are written in words, and the participating units are required to abide by and implement them together, which becomes the minutes of the work meeting. This kind of meeting minutes is characterized by strong guidance. The work priorities, work steps, methods and measures determined at the meeting are required to be observed or implemented by the participating units. The contents of this meeting minutes are somewhat similar to the Notice on Directing Work Arrangement, except that the guidance issued is not formulated by the leading organs, but agreed by the meeting through discussion. Such meeting minutes, in addition to what everyone abides by, often have some division of labor, and each participating unit has to complete the task and determine the task it undertakes at the meeting.
(3) Exchange meeting minutes
Minutes of meetings with the exchange of ideas or situations as the main content belong to exchange minutes. Its main characteristics are: unifying thoughts, reaching principles or setting an example for learning, and not assigning specific work, which has obvious ideological orientation. Most of the meeting minutes formed by some theoretical retreats and experience exchanges belong to this type. Such meeting minutes are often used in many places &; The ldquo meeting held that &; Rdquo expresses the meeting on the principle of * * * knowing. Or take the advanced experience introduced at the meeting and the evaluation and attitude of the participating units as the main content.
(4) Minutes of seminar meetings
The remarkable feature of this meeting minutes is that it does not focus on * * * knowledge and agreed matters, but mainly introduces different viewpoints and arguments. Most of the minutes of seminars and academic seminars are of this type. After the meeting, various opinions were expressed, but no consensus was reached, let alone any agreed matters. In this case, it is still necessary to publish the minutes of the meeting, so that more people can understand the situation of the meeting and understand the different opinions and the process of their arguments. This will inspire and enliven the mind and promote the formation of an academic atmosphere in which a hundred flowers blossom and a hundred schools of thought contend.
Model Document Meeting Minutes Article 3: _ Office Meeting Minutes
(The minutes of the meeting are marked in small red font)
_ Session [20 _]No. 1
(No.3 Fangsong is used for document numbering)
_ _ _ Office of the People's Government on May 9, 2003 (the name of the issuing authority is in font No.3) (the written date is written in Chinese characters) (the text of the official document is in font No.3) (two lines are blank)
On the afternoon of April 10, the deputy district head _ x presided over the office meeting of the district head to study the construction of educational informatization in the whole region. Attending the meeting were the heads of the district government office, district education bureau, district development and planning bureau, district information center and _ middle school. The meeting heard reports from the Education Bureau and schools such as _ middle school, _ middle school and _ primary school on the application of educational informatization, and decided the following matters on related issues:
First, the Education Bureau should combine the overall layout adjustment of schools in the whole region and the current situation of educational informatization, formulate specific project plans and annual implementation plans for educational informatization in the next five years, and report them to the government for approval at the end of June this year. Planning should focus on key points, make overall plans, implement them step by step, enjoy resources, and achieve maximum benefits with minimum investment.
Second, educational informatization is an important auxiliary means of teaching. Educational informatization should carry out the principle of taking teaching research and education reform as the leading factor, serving teaching research, improving teachers' teaching level and improving teaching quality; The investment in informatization construction should implement the strategic principle of taking teachers as the core and focusing on the application of multimedia computer-aided teaching.
Third, the Education Bureau should consult with _ Finance Bureau, _ Development Planning Bureau and _ Information Center, organize experts to make a special study on the expansion of the network center of the education metropolitan area network, and put forward a feasible and cost-effective implementation plan to save investment.
Four, _ Education Bureau should evaluate the use effect of the existing courseware production platform, and promote the application in the whole school before the end of June. In accordance with the principle of giving priority to teaching and scientific research and organically combining subject teaching with educational informatization, we will focus on promoting the collation and production of multimedia teaching courseware resources in various disciplines. Before the end of June this year, we will formulate a plan for the production of teaching courseware in various disciplines in primary and secondary schools in the whole region, requiring teachers to produce a certain number of courseware every semester and incorporate them into the annual assessment of teachers. At the same time, it is necessary to mobilize the enthusiasm of teachers to make courseware through various courseware making competitions and improve the level of courseware making.
Five, the Education Bureau should strengthen the continuing education of teachers and the construction of school network management team. First, integrate the strength of teaching and research section, teacher training school, information center and audio-visual education station, increase investment, improve conditions, and improve the information technology level of teaching backbone team through training in stages and batches. Second, through training courses and introduction, efforts should be made to train technical backbones so that every school can have information technology backbones.
Sixth, the Education Bureau should optimize and integrate the existing software and hardware resources of educational informatization, make full use of the relatively perfect information equipment and rich information resources of middle schools that have built campus networks, as well as the existing social resources, such as online libraries, national networked superstar libraries and other information resources, and strive to achieve the greatest overall benefits with the least investment in resource construction.
Meeting participants: _ _ x _ _ x _ _ x _ _ _
(Participants use No.3 imitation song style)
Send: _ Education Bureau, _ Information Center, School.
Send: _ Committee, deputy district head, X Committee Office, X People's Congress Office, X CPPCC Office, X Commission for Discipline Inspection. (No.3 Imitation Song Style is used by the sending and receiving organs)
Issued by the Office of the People's Government on.
(The printing organ uses No.3 imitation song style, and the date of issue is identified by Arabic numerals. )