Effective methods of archives management. Archives managers should have good professional quality.
Good political quality
Archival work is a major undertaking to safeguard the historical truth of the party and the country, and it is the unshirkable responsibility of archivists to safeguard archival truth and historical truth. The political and service nature of archival work determines that archival professionals must have good political quality. If you want to be a qualified archivist, you must do the following:
1, enterprising.
Enterprising is a firm professional belief. In the persistent pursuit of my career, I always devote myself to my work with great energy and enthusiasm. Archives major, like other undertakings, will encounter many difficulties and setbacks in the development process. Only with a strong sense of professionalism can archival professionals have the confidence and determination to make progress despite difficulties.
2. Have a high sense of responsibility.
The responsibility of archival professionals lies in consciously managing, utilizing and maintaining the integrity and safety of archives. ? Strict and realistic, meticulous, practical and realistic, and strictly abide by state secrets? Work style and ideological and moral sentiments all come from the high sense of responsibility of archivists.
3. Be brave in innovation.
Only by establishing the enterprising spirit of innovation can archivists explore and try boldly, further strengthen archives management, improve archives management conditions and gradually realize the modernization of archives management.
(b) Good professional ethics.
The professional ethics quality of archival professionals is the concrete embodiment of professional ethics in the field of archival work.
1, not for fame and fortune, willing to be a ladder and enthusiastic service.
The task, object and means of archival work determine that it is a service and conditional work. The difference between archival work and other service work is that it can not directly generate benefits through the client, but is reflected by the social and economic benefits obtained by the client using the archives. Not for fame and fortune, hard work, initiative, enthusiasm and thoughtful to provide users with quality services are the most basic requirements of archival professionals.
2. Respect archives and history.
The professional ethics of archives requires archivists to keep the original appearance of archives and historical facts, and they can neither tamper with and distort the contents and characteristics of archives at will, nor judge archives subjectively at will. No matter what the circumstances, we must seek truth from facts, persist in filing documents according to facts, respect history, be loyal to our duties, safeguard the true historical features of the archives of the party and the state, and fight against all acts of tampering with archives and distorting history.
3, law-abiding, strictly abide by the party and state secrets.
Because archival work is different from other service work, archivists can't treat users? Whatever happens, whatever you want. . We must overcome subjective arbitrariness and correctly handle the relationship between confidentiality and utilization in accordance with the requirements of law and work discipline. At present, China's foreign exchanges and cooperation are expanding day by day, and foreign affairs activities are increasing day by day, which provides an opportunity for foreign hostile forces to steal China's high and new technology. Archives professional and technical personnel must have strict confidentiality concepts and good confidentiality habits, and fully develop and utilize archives information resources to ensure the political security of archives without violating the confidentiality principle.
4. Work style should be rigorous and meticulous.
Archives work is a technical, service and highly technical work. It is also a complicated, meticulous and tedious work, which requires us to be accurate in all aspects of our work, such as distinguishing all cases, classifying and filing, cataloguing, identifying, determining the storage period, compiling and annotating the contents of files, and using files to consult feedback information.
(3) Good knowledge of science and culture.
The knowledge quality of archival professionals refers to the breadth and depth of knowledge that archival professionals should have in their own work. Archives work is a systematic project, involving a wide range of knowledge. Especially in today's interpenetration of various disciplines, only professional knowledge of archives is far from enough, and comprehensive and systematic knowledge of literature, history and science and technology is needed to be better qualified for archives work.
1, master the knowledge of literature and history
Language and writing are inseparable from archives management and service, and have strong language expression ability, which plays an important role in archives information management. Only by being familiar with history can we understand the historical background and function of archives and better understand, manage and develop archives information resources. Writing level is also very important, because all aspects of archival work, such as cataloging, cataloging and indexing, are inseparable from writing level. If the written words are illegible, it will directly affect the function of the file.
2. Master relevant subject knowledge.
With the increasing penetration of modern archival science and related disciplines, archival professionals should focus on learning and mastering related disciplines. Such as modern management, information science, library science, etc., they should also have certain knowledge of economy, trade and law.
3. Master modern management knowledge
With the modern technical construction of archives management and the application of scientific and technological management means in archives work, it is required that archives professionals must be familiar with and master modern technical knowledge such as copying, microfilming, audio-visual and electronic computers to meet the needs of the development of archives work.
Second, broaden the knowledge level and realize management modernization.
(A) to strengthen management awareness
Archives management is a highly professional job, which requires managers not only to have a high sense of responsibility, good professional ethics, meticulous work attitude and professionalism, but also to have solid theoretical knowledge and scientific knowledge of archives management, especially the basic skills of using modern scientific and technological means and advanced management methods to manage archives.
(B) Master modern management skills
Digitalization and informatization of archives management are the new requirements for archives work in the information society and the inevitable direction of archives management development. Therefore, archivists should study and operate while improving their professional quality according to their own jobs. At the same time, we should pay special attention to learning and mastering computer knowledge and information technology, and strive to become a comprehensive archivist with information technology and network technology.
(three) the use of modern technology, archiving
Using computers and other modern means to organize files can get twice the result with half the effort. Using computer to simulate manual filing, and then printing the contents belonging to articles according to categories or the order of file formation, not only reduces the influence of human factors in filing, but also gives full play to the management advantages of computers, reduces manual operation, improves work efficiency and better serves the society.
Third, innovate working ideas and improve the utilization rate of archives.
The purpose of archiving is to make use of it. Therefore, archivists should constantly improve their working system and retrieval tools on the premise of dealing with the relationship between use and confidentiality.
(A) to strengthen the compilation and research work.
To do a good job in the compilation and research of archives, we should take the initiative to understand the social needs and material conditions, adopt the method of combining collection and compilation, and through the analysis and research of archives, according to certain themes, screen, summarize, synthesize and refine a large amount of information existing in archives, and compile various archives reference materials, so as to make archives information resources more accurate, systematic and refined.
(2) Actively provide services and change the situation of passive services in the past.
Archivists should establish a high service concept ideologically and overcome this concept. Shoutan style? The concept of passive service, giving full play to the role of assistants, using modern information technology to provide remote services, and taking advantage of the large amount of information and fast transmission speed on the Internet to realize the sharing of archival information resources.
(3) Strive to practice basic skills, be familiar with business and be a good walking dictionary.
What should archivists be familiar with? Family? Take this as your responsibility. Establish and improve the file management system, allocate facilities suitable for file preservation, adopt advanced technology and equipment and modern management methods, sort out and keep files in accordance with relevant state regulations, prevent files from being damaged, damaged, mildewed and lost, ensure the integrity and safety of files, and take special protection measures for important and precious files.
To sum up, the quality of archival professionals is various, which is determined by the nature and characteristics of archival work. To develop archives and improve the level of archives management, we must improve the quality of archives professionals and provide timely, accurate and thoughtful services for building a harmonious society.