Procurement refers to the business activities in which an enterprise obtains products or services from the supply market as enterprise resources under certain conditions to ensure the normal development of its production and business activities. Procurement is a process that commercial organisms seek to absorb from the outside world in order to maintain normal operation. It is divided into two parts: strategic procurement and daily procurement.

I. Scope of Procurement

Material procurement refers to the purchase of teaching equipment, administrative office equipment, logistics service materials, assets and equipment needed for infrastructure projects, books and other materials.

Second, the source of funds.

The main sources of funds are: career funds, scientific research funds, infrastructure funds, special funds, donations and self-raised funds of departments and departments. No matter what kind of funds are used, they are all included in the unified management of the school plan.

Third, organization

(a) the school set up a material procurement management committee. The director of the management committee is the principal in charge, and the members are sent by the finance department, the audit department, the school-run office, the academic affairs department, the general affairs department and the infrastructure department, with the participation of the person in charge of the material using unit and relevant professional and technical personnel. The management committee is responsible for examining and approving the annual purchasing plan of the whole school.

(two) the procurement of all kinds of materials shall be centralized management, and the relevant functional departments and units shall be responsible for the use of funds and materials. The teaching equipment and office equipment of teaching, scientific research and teaching auxiliary units shall be the responsibility of the Academic Affairs Office; The school office is responsible for the office equipment of the administrative and party-mass departments; Logistics service materials are the responsibility of the comprehensive office; The infrastructure department is responsible for the assets and equipment needed for infrastructure projects; The library is responsible for book assets.

(3) The supervision department is the material procurement supervision department, which supervises the examination and approval of the material procurement plan, bidding and other work.

Four. Approval procedure

(a) all kinds of materials procurement plan, by the use of units to apply, and detailed list of the project's purpose, performance, specifications, models, procurement methods, use time and sources of funds and other basic requirements and information, at the end of last year reported to the relevant centralized functional departments and units.

(2) After the relevant functional departments summarize and review the material procurement plans applied by each unit, they shall prepare the annual procurement plan within the school budget control limit and report it to the school material procurement management committee before the end of March each year.

(3) The school material procurement management committee shall timely examine and approve the annual material procurement plan reported by relevant functional departments, and clearly put forward the specific requirements for implementing procurement.

(four) in the middle of the year, the plan can be adjusted according to the needs, and the materials that are urgently needed for the time being should be submitted for approval, and the source of funds can only be reported to the procurement plan. The materials needed for emergency repair can be purchased directly after being approved by the main person in charge, and the application and approval procedures must be handled afterwards.

Verb (abbreviation of verb) implementation measures

The procurement work shall be carried out by the full-time personnel of material procurement by means of government procurement, bidding (discussion) or local procurement.

(1) According to the Interim Measures for Government Procurement of the Ministry of Finance, automobiles, computers, photocopiers, printers and other materials are subject to government procurement and handled according to relevant requirements.

(two) for the unit price or batch value of more than 50 thousand yuan and can be purchased in the form of bidding (discussion), according to the following steps:

1. On the basis of a preliminary understanding of market information, the user unit recommends 2-3 factories (manufacturers) (with a unit price of 65,438+10,000 yuan or more than 3 with a batch value of 200,000 yuan).

2. The competent departments and units shall, according to the situation recommended by users, conduct further investigation and market research, understand the reputation of manufacturers, draw up participating manufacturers (merchants), screen invited bidders, draw up bidding specifications and issue invitations.

3. The competent departments and units shall register and sort out the received tenders, and conduct bid evaluation through the bidding team attended by the competent departments and units, relevant experts and the person in charge of the user unit, and determine the winning unit (similar materials or equipment shall be purchased once a year). Authorized departments and units to sign contracts with suppliers on behalf of the school. If the contract is not signed, it will not be paid. After the goods arrive, the competent department shall organize users and relevant experts to strictly check and accept them, and file relevant materials.

(three) for those who are not suitable to take the form of bidding (discussion), there are two procurement methods:

1. Materials with a unit price or batch value of more than 50,000 yuan shall be directly purchased from the factory (business) with the participation of the competent unit, users and professional technicians. An agreement should be signed when purchasing.

2. Materials with unit price or batch value below 50,000 yuan (including 50,000 yuan) and little price fluctuation shall be directly purchased by the competent department of materials and the user (or two or more other personnel).

(4) For sporadic accessories, materials, office supplies, special products for individual units, and low-value (with a total value of less than 2,000 yuan) materials that cannot be purchased in bulk, the user unit shall report to the competent department, and after approval, the user department shall organize the procurement by itself, but the relevant procedures for fixed assets shall be handled.

Six, procurement discipline

(a) the members and staff of the Material Procurement Management Committee must follow the principle of fair competition and safeguard the interests of the state and schools; Must be honest, pay attention to professional ethics, and must not reveal business secrets; We must be familiar with the procurement business, make full use of the market mechanism, and ensure that the materials provided by suppliers are of high quality and low price, and have good after-sales service.

(two) the use of departments should actively assist the school authorities to do a good job in material procurement. Don't make promises to factories (merchants) without authorization, so as not to affect business negotiations; Without the approval of the school, all departments shall not organize their own procurement, otherwise they will not go through the registration procedures of fixed assets and the funds will not be reimbursed.

(3) Purchasing personnel shall not accept kickbacks without permission, otherwise it will be treated as bribery. Give corresponding disciplinary sanctions to acts that harm the interests and image of the school; If it constitutes a crime, it shall be handed over to the judicial department for handling.